- Kirk Jaeckel, Global Manager Indirect Procurement, IT Hardware, Telecom, Network Infrastructure Services, Clarios
- Perry Sculley, Director Financial Operations, Visionworks of America
- 9 anonymous contributors
- Evaluating vendor responses to RFP proposals requires an objective, quantitative approach.
- Maintaining an equal, level, and unbiased evaluation process is essential to ensuring accurate vendor response evaluation and negotiation leverage.
- Many evaluation teams do not allocate sufficient governance and time to effectively evaluate vendor RFP responses.
- Vendor RFP responses are challenging and frustrating to evaluate due to their inconsistency in format, worksheets, and outline.
- Investing the energy, time, and resources during the creation of your RFP will reduce the amount of time required to review vendors’ responses during the evaluation process. Having precise and meaningful requirements for the vendors to provide a simplistic response is best.
Impact and Result
- Create and format your RFP to control the vendors’ responses to enable effective and timely evaluation of the offer.
- Deploy a quantitative evaluation process that removes as much bias as possible.
- Ensure the evaluation team can reserve sufficient time on their calendars to prevent a rushed review of the vendors' responses.
This guided implementation is a two call advisory process.
Guided Implementation #1 - Prepare the RFP and the Evaluation Team to Evaluate Vendors’ Responses
Call #1 - Discuss and review the construction of the RFP so it matches the pricing and evaluation guide tools.
Guided Implementation #2 - Evaluate and Score RFP Responses