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Getting the Most From Your RFP Response Evaluations

Save time and select the best possible vendor with a consistent, fair, and unbiased RFP response evaluation.

  • Evaluating vendor responses to RFP proposals requires an objective, quantitative approach.
  • Maintaining an equal, level, and unbiased evaluation process is essential to ensuring accurate vendor response evaluation and negotiation leverage.

Our Advice

Critical Insight

  • Many evaluation teams do not allocate sufficient governance and time to effectively evaluate vendor RFP responses.
  • Vendor RFP responses are challenging and frustrating to evaluate due to their inconsistency in format, worksheets, and outline.
  • Investing the energy, time, and resources during the creation of your RFP will reduce the amount of time required to review vendors’ responses during the evaluation process. Having precise and meaningful requirements for the vendors to provide a simplistic response is best.

Impact and Result

  • Create and format your RFP to control the vendors’ responses to enable effective and timely evaluation of the offer.
  • Deploy a quantitative evaluation process that removes as much bias as possible.
  • Ensure the evaluation team can reserve sufficient time on their calendars to prevent a rushed review of the vendors' responses.

Getting the Most From Your RFP Response Evaluations Research & Tools

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should evaluate vendor RFP responses in a thorough, unbiased, and consistent manner; review Info-Tech’s methodology; and effectively review vendors' responses to your RFPs.

1. Prepare the RFP and the evaluation team to evaluate vendors’ responses

Draft your RFP to make it easier for you to evaluate the vendor’s responses.

2. Evaluate and score RFP responses

Evaluate and score your RFP responses without bias to help your organization to obtain the best value for your investment.


About Info-Tech

Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.

We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.

What Is a Blueprint?

A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.

Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.

Need Extra Help?
Try Our Guided Implementations

Get the help you need in this 2-phase advisory process. You'll receive 2 touchpoints with our researchers, all included in your membership.

Guided Implementation #1 - Prepare the RFP and the Evaluation Team to Evaluate Vendors’ Responses
  • Call #1 - Discuss and review the construction of the RFP so it matches the pricing and evaluation guide tools.

Guided Implementation #2 - Evaluate and Score RFP Responses
  • Call #1 - Review the scoring documents and discuss how to provide RFP response feedback to the evaluation team.

Author(s)

Steven Jeffery

Contributors

  • Kirk Jaeckel, Global Manager Indirect Procurement, IT Hardware, Telecom, Network Infrastructure Services, Clarios
  • Perry Sculley, Director Financial Operations, Visionworks of America
  • 9 anonymous contributors
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