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Select and Implement a Human Resource Information System

Vendor Evaluation

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Contributors

  • Kristina Blazevski, Program Manager, Property Development Industry
  • Gord Bowers, Independent Consultant
  • Hilary Croach, CIO, Bay Cove
  • Arn Kashino, Head of Enterprise Business Solutions, CAPREIT
  • Farhan Khan, HRIS Implementation Specialist
  • Muhammad Malim, HRIS Implementation Specialist
  • Adam Pearson, Safety Manager, Automotive Industry
  • Graham Turner, HRIS Implementation Specialist

Your Challenge

  • Your organization is in the midst of a selection and implementation process for a human resource information system (HRIS), and there is a need to disambiguate the market and arrive at a shortlist of vendors.
  • Your organization has identified a shortlist of vendors, and you must make an informed decision not only to select one (or more) of the solutions, but also to adequately prepare for a successful implementation process.
  • The marketspace has a multitude of solutions positing to provide strong capabilities in most areas of functionality. Differentiating between the solutions is difficult and going through a lengthy RFX process with all vendors is an inefficient approach in terms of time, effort, and cost.
  • There are many unstructured opinions, casting a shadow of ambiguity on the entire process, bogging down decision makers in wasteful “analysis paralysis.”

Our Advice

Critical Insight

  • Market complexity should not equate to decision complexity. Info-Tech’s navigation of the complicated and diverse HR market will help organizations make informed buying decisions.
  • No single HRIS will satisfy all needs. Thinking about how the system will be used within the organization can be more important than the selection itself.
  • HRIS is a business initiative, so make project success a shared responsibility. System integrators are a resource, but ownership resides internally.

Impact and Result

  • Follow a structured, accelerated approach to launch your HRIS project, filling in knowledge gaps in an organized way that prepares your organization to make an informed decision.
  • Explore the vendor landscape to understand the HRIS space, familiarizing yourself with the major players in the space and the types of capabilities offered.
  • Benchmark your shortlist of vendors with the industry champions in the different use cases, and evaluate how they fit with your organization’s identity and needs.
  • Acquaint yourself with the standard steps in the process to inform decisions related to successfully implementing your solution of choice.
  • Fast-track selection and preparation for implementation with a proven business-partnered methodology.

Research & Tools

Guided Implementations

This guided implementation is a seven call advisory process.

Guided Implementation #1 - Launch the HRIS project and collect requirements

Call #1 - Identify organizational fit for the technology.
Call #2 - Create the project plan.
Call #3 - Plan requirements gathering steps.

Guided Implementation #2 - Select your HRIS solution

Call #1 - Discuss the use-case fit assessment results and the Vendor Landscape.
Call #2 - Contract review.

Guided Implementation #3 - Plan your HRIS implementation

Call #1 - Create an implementation plan.
Call #2 - Discuss rollout of processes and handover to operations.

Onsite Workshop

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Book Your Workshop

Onsite workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost onsite delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.

Module 1: Launch the HRIS Project and Collect Requirements

The Purpose

  • Discuss the general project overview for the HRIS selection.
  • Assess your readiness for the project.

Key Benefits Achieved

  • Elicit your HRIS requirements.
  • Launch your HRIS selection project.

Activities

Outputs

1.1

Facilitation of activities from Phase 1, “Launch the HRIS Project and Collect Requirements,” including project scoping and resource planning.

  • HRIS Readiness Assessment Checklist
  • HRIS Procurement Project Charter
1.2

Conduct overview of the HRIS market landscape, trends, and vendors.

  • HRIS Use-Case Fit Assessment

Module 2: Plan the HRIS Procurement and Implementation

The Purpose

  • Plan the HRIS procurement and prepare for implementation.

Key Benefits Achieved

  • Select an HRIS.
  • Build a plan for implementing the HRIS.

Activities

Outputs

2.1

Interview IT and HR staff as well as the project team to identify technical requirements for the HRIS and document high-level requirements.

  • HRIS Requirements Package
2.2

Perform a use-case scenario assessment. Review use-case scenario results and identify use-case alignment.

2.3

Review the HRIS Vendor Landscape vendor profiles and performance.

  • HRIS Vendor Evaluation
2.4

Create a custom vendor shortlist. Investigate additional vendors in the marketplace.

  • HRIS RFP
2.5

Meet with project manager to discuss results and action items.

  • HRIS Implementation Plan

Member Testimonials

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After each Info-Tech experience, we ask our members to quantify the real time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this Blueprint, and what our clients have to say.

Client

Experience

Impact

$ Saved

Days Saved

CNX

Guided Implementation

7/10

N/A

N/A

Apogee Enterprises, Inc

Guided Implementation

9/10

N/A

10

Wolf & Company, P.C.

Guided Implementation

10/10

$2,647

1

TFI International Inc.

Guided Implementation

9/10

N/A

N/A

Wolf & Company, P.C.

Guided Implementation

8/10

N/A

5

Evolve Education Group

Guided Implementation

10/10

$10,589

23

The Little Potato Company

Guided Implementation

9/10

$2,000

5

Apogee Enterprises, Inc

Guided Implementation

8/10

$2,117

2

Evolve Education Group

Guided Implementation

10/10

$13,236

20

YMCA of Central Florida

Guided Implementation

7/10

N/A

N/A

Canadian Stewardship Services Alliance Inc. (CSSA)

Guided Implementation

10/10

$2,000

2

CBC/Radio-Canada

Guided Implementation

10/10

N/A

N/A

StarTech.com

Guided Implementation

9/10

N/A

N/A

Armtec LP

Guided Implementation

9/10

$1,000

1

Dearborn County Hospital

Guided Implementation

8/10

N/A

N/A

Roivant

Guided Implementation

10/10

N/A

10

McKeil Marine Limited

Guided Implementation

8/10

$50,000

20

Encana Corporation

Guided Implementation

6/10

N/A

N/A

Idaho Transportation Department

Guided Implementation

6/10

$1,323

N/A

Trinity Wall Street

Guided Implementation

6/10

$13,236

N/A

APT Management Services PTY Limited

Guided Implementation

6/10

$44,682

15

Braun Intertec Corporation

Guided Implementation

10/10

$46,328

90