Select and Implement a Human Resource Information System

Vendor Evaluation

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Your Challenge

  • Your organization is in the midst of a selection and implementation process for a human resource information system (HRIS), and there is a need to disambiguate the market and arrive at a shortlist of vendors.
  • Your organization has identified a shortlist of vendors, and you must make an informed decision not only to select one (or more) of the solutions, but also to adequately prepare for a successful implementation process.
  • The marketspace has a multitude of solutions positing to provide strong capabilities in most areas of functionality. Differentiating between the solutions is difficult and going through a lengthy RFX process with all vendors is an inefficient approach in terms of time, effort, and cost.
  • There are many unstructured opinions, casting a shadow of ambiguity on the entire process, bogging down decision makers in wasteful “analysis paralysis.”

Our Advice

Critical Insight

  • Market complexity should not equate to decision complexity. Info-Tech’s navigation of the complicated and diverse HR market will help organizations make informed buying decisions.
  • No single HRIS will satisfy all needs. Thinking about how the system will be used within the organization can be more important than the selection itself.
  • HRIS is a business initiative, so make project success a shared responsibility. System integrators are a resource, but ownership resides internally.

Impact and Result

  • Follow a structured, accelerated approach to launch your HRIS project, filling in knowledge gaps in an organized way that prepares your organization to make an informed decision.
  • Explore the vendor landscape to understand the HRIS space, familiarizing yourself with the major players in the space and the types of capabilities offered.
  • Benchmark your shortlist of vendors with the industry champions in the different use cases, and evaluate how they fit with your organization’s identity and needs.
  • Acquaint yourself with the standard steps in the process to inform decisions related to successfully implementing your solution of choice.
  • Fast-track selection and preparation for implementation with a proven business-partnered methodology.

Contributors

  • Kristina Blazevski, Program Manager, Property Development Industry
  • Gord Bowers, Independent Consultant
  • Hilary Croach, CIO, Bay Cove
  • Arn Kashino, Head of Enterprise Business Solutions, CAPREIT
  • Farhan Khan, HRIS Implementation Specialist
  • Muhammad Malim, HRIS Implementation Specialist
  • Adam Pearson, Safety Manager, Automotive Industry
  • Graham Turner, HRIS Implementation Specialist

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Get to Action

Guided Implementation icon Guided Implementation

This guided implementation is a seven call advisory process.

    Guided Implementation #1 - Launch the HRIS project and collect requirements

  • Call #1: Identify organizational fit for the technology.

  • Call #2: Create the project plan.

  • Call #3: Plan requirements gathering steps.

  • Guided Implementation #2 - Select your HRIS solution

  • Call #1: Discuss the use-case fit assessment results and the Vendor Landscape.

  • Call #2: Contract review.

  • Guided Implementation #3 - Plan your HRIS implementation

  • Call #1: Create an implementation plan.

  • Call #2: Discuss rollout of processes and handover to operations.

Onsite Workshop

Module 1: Launch the HRIS Project and Collect Requirements

The Purpose

  • Discuss the general project overview for the HRIS selection.
  • Assess your readiness for the project.

Key Benefits Achieved

  • Elicit your HRIS requirements.
  • Launch your HRIS selection project.

Activities: Outputs:
1.1 Facilitation of activities from Phase 1, “Launch the HRIS Project and Collect Requirements,” including project scoping and resource planning.
  • HRIS Readiness Assessment Checklist
  • HRIS Procurement Project Charter
1.2 Conduct overview of the HRIS market landscape, trends, and vendors.
  • HRIS Use-Case Fit Assessment

Module 2: Plan the HRIS Procurement and Implementation

The Purpose

  • Plan the HRIS procurement and prepare for implementation.

Key Benefits Achieved

  • Select an HRIS.
  • Build a plan for implementing the HRIS.

Activities: Outputs:
2.1 Interview IT and HR staff as well as the project team to identify technical requirements for the HRIS and document high-level requirements.
  • HRIS Requirements Package
2.2 Perform a use-case scenario assessment. Review use-case scenario results and identify use-case alignment.
2.3 Review the HRIS Vendor Landscape vendor profiles and performance.
  • HRIS Vendor Evaluation
2.4 Create a custom vendor shortlist. Investigate additional vendors in the marketplace.
  • HRIS RFP
2.5 Meet with project manager to discuss results and action items.
  • HRIS Implementation Plan

Workshop Icon Book Your Workshop

Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.

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