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Modernize Your Microsoft Licensing for the Cloud Era

Take control of your Microsoft licensing and optimize spend.

  • Microsoft licensing is complicated. Often, the same software can be licensed a number of ways. It’s difficult to know which edition and licensing model is best.
  • Licensing and features often change with the release of new software versions, compounding the problem by making it difficult to stay current.
  • In tough economic times, IT is asked to reduce capital and operating expenses wherever possible. As one of the top five expense items in most enterprise software budgets, Microsoft licensing is a primary target for cost reduction.

Our Advice

Critical Insight

  • Focus on needs first. Conduct a thorough needs assessment and document the results. Well-documented needs will be your best asset in navigating Microsoft licensing and negotiating your agreement.
  • Beware the bundle. Be aware when purchasing the M365 suite that there is no way out. Negotiating a low price is critical, as all leverage swings to Microsoft once it is on your agreement.
  • If the cloud doesn’t fit, be ready to pay up or start making room. Microsoft has drastically reduced discounting for on-premises products, support has been reduced, and product rights have been limited. If you are planning to remain on premises, be prepared to pay up.

Impact and Result

  • Understand what your organization needs and what your business requirements are. It’s always easier to purchase more later than try to reduce your spend.
  • Complete cost calculations carefully, as the cloud might end up costing significantly more for the desired feature set. However, in some scenarios, it may be more cost efficient for organizations to license in the cloud.
  • If there are significant barriers to cloud adoption, discuss and document them. You’ll need this documentation in three years when it’s time to renew your agreement.

Modernize Your Microsoft Licensing for the Cloud Era

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should modernize your Microsoft licensing for the cloud era, review Info-Tech’s methodology, and understand the four ways we can support you in completing this project.

1. Evaluate licensing options

Review current licensing models and determine which licensing models will most appropriately fit the organization's environment.

2. Evaluate agreement options

Review Microsoft’s contract types and assess which best fits the organization’s licensing needs.

4. Manage, review, and assess compliance

Begin a proactive Microsoft licensing journey by understanding how to manage licenses and which information to gather when assessing the current state and gaps.


Member Testimonials

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this blueprint and what our clients have to say.

9.1/10


Overall Impact

$105,757


Average $ Saved

10


Average Days Saved

Client

Experience

Impact

$ Saved

Days Saved

Ball Horticultural Company

Guided Implementation

9/10

N/A

N/A

Ministry of Innovation, Science and Smart Technology

Guided Implementation

8/10

$495K

44

GfK SE

Guided Implementation

9/10

N/A

N/A

Martignetti Companies

Guided Implementation

10/10

N/A

5

TGM Associates LP

Guided Implementation

10/10

$10,000

10

Hastings Mutual Insurance Co

Guided Implementation

8/10

N/A

2

Martignetti Companies

Guided Implementation

10/10

$12,063

2

Platinum Asset Management

Guided Implementation

6/10

N/A

N/A

RPC Inc.

Guided Implementation

10/10

N/A

N/A

Virginia Information Technologies Agency

Guided Implementation

10/10

$1.12M

10

RPC Inc.

Guided Implementation

10/10

$61,462

5

Gainesville Regional Utilities

Guided Implementation

8/10

N/A

N/A

America-Mideast Educational and Training Services, Inc.

Guided Implementation

5/10

N/A

N/A

AgVantis Inc

Guided Implementation

8/10

N/A

N/A

Marshall University

Guided Implementation

10/10

$35,041

5

Anglo Beef Processors

Guided Implementation

9/10

$17,510

5

Jet Support Services, Inc.

Guided Implementation

10/10

N/A

N/A

Dentons Canada LLP

Guided Implementation

10/10

N/A

N/A

MicroPort Orthopedics Inc.

Guided Implementation

10/10

$127K

10

Washington Department of Fish and Wildlife

Guided Implementation

10/10

$12,733

10

MCAP Service Corporation

Guided Implementation

10/10

N/A

N/A

Armed Forces Benefit Association

Guided Implementation

10/10

$2,546

2

LPL Financial

Guided Implementation

10/10

$101K

N/A

Government of New Brunswick

Guided Implementation

7/10

N/A

N/A

University of Ottawa Heart Institute - Institut de Cardiologie

Guided Implementation

8/10

N/A

2

CRH: Americas Materials

Guided Implementation

9/10

$11,460

2

LPL Financial

Guided Implementation

10/10

N/A

N/A

Saint Peter?s Healthcare System

Guided Implementation

10/10

$6,366

10

GreatAmerica Financial Services

Guided Implementation

10/10

N/A

N/A

Alabama Department of Corrections

Guided Implementation

9/10

$63,667

N/A


About Info-Tech

Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.

We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.

Member Rating

9.1/10
Overall Impact

$105,757
Average $ Saved

10
Average Days Saved

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve.

Read what our members are saying

What Is a Blueprint?

A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.

Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.

Talk to an Analyst

Our analyst calls are focused on helping our members use the research we produce, and our experts will guide you to successful project completion.

Book an Analyst Call on This Topic

You can start as early as tomorrow morning. Our analysts will explain the process during your first call.

Get Advice From a Subject Matter Expert

Each call will focus on explaining the material and helping you to plan your project, interpret and analyze the results of each project step, and set the direction for your next project step.

Author(s)

Aadil Nanji

Contributors

  • Filip Lauwereys, SAM Consultant at ASIST
  • Josef Hans Lara, Licensing Guru at Big Bang Innovation Services Inc.
  • Paul DeGroot, Principal Consultant at Pica Communications
  • Karl O’Doherty, CEO at SAM360
  • 2 anonymous contributors
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