- Hilary Horlock, Senior Enterprise Architect, Provincial Health Services Authority
- Yasin Alsagoff, Senior Manager, IT Architecture, Kamehameha Schools
- Don Gleason, Partner, DGCpartners LLC
- Application sprawl, and the inefficiency and risk that comes with it, has become inevitable for most organizations.
- Strategic planning for your applications becomes extraordinarily difficult with poor visibility into the portfolio and uncertainly around the business use of applications and the impact a change may cause.
- Moreover, unawareness of the portfolio means unawareness of application risk and potential harm to current operations.
- Don’t waste your time: Assessments that ignore the business use and value of your applications do not provide sufficient information for strategic decisions about your portfolio.
- Discover what’s unknown over validating what’s known: Bottom-up approaches include only the apps and features you know. Take the top-down approach by decomposing business processes to uncover the use of your apps and shadow IT not on your radar.
- An inventory should be more than a list of apps: Treat your inventory like a catalog of features and services you currently have available to provide to the business.
Impact and Result
- Use application-capability maps to determine how your portfolio currently aligns to business capabilities across the organization, and uncover things such as redundancies, hidden features, shadow IT, and technology gaps in your business’ operations.
- Build a detailed application portfolio inventory, which will act as the single source of truth on your applications.
- Make application portfolio strategy not just an initiative but an ongoing practice that will capture, advise, and communicate the changes in capabilities, changes to technology, and changes in how the portfolio supports the business.
This guided implementation is a six call advisory process.
Guided Implementation #1 - Lay the foundations
Call #1 - Assess the current state of your portfolio and application portfolio management practice. Determine the objectives behind your application portfolio strategy.
Call #2 - Discuss the application attributes needed to inform your strategy and approaches to collecting an initial inventory.
Guided Implementation #2 - Align capabilities and applications
Call #1 - Discuss how to decompose your organization into iterations. Determine the priority of your iterations and which stakeholders need to be involved.
Call #2 - Build the skills and apply the tools for application-capability mapping.
Guided Implementation #3 - Build a detailed inventory
Call #1 - Leverage your maps and findings to build a detailed application inventory.
Call #2 - Build in the action items to complete your application discovery and your application portfolio strategy and establish an application portfolio management practice.
Book Your Workshop
Onsite workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost onsite delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.
Module 1: Lay the Foundations of Your Strategy
Build the foundations to launch an application portfolio strategy and ongoing application portfolio management practice.
Key Benefits Achieved
- Establish a common definition of “application”
- Define IT and business goals for the application portfolio
- Assign roles and responsibilities
Introduction to the project.
- Organizational definition of application
Identify motivations and goals.
- Project goals
Present a best-practice application portfolio roadmap process.
Plan iterations and review roles and responsibilities.
- Outline of steps, roles, and responsibilities of portfolio strategy
Module 2: Use Application-Capability Mapping
Use application-capability mapping to expose and collect vital information on your applications.
Key Benefits Achieved
- Uncover shadow IT
- Reveal redundancies
- Align applications and capabilities
Map business capabilities for your selected business unit.
- Business capability map for one business unit
Add applications to the capability map.
- Application capability maps for one business unit
Define application capabilities.
- Application capability definitions
Review redundancies, gaps, and shadow IT applications.
Repeat business capability mapping process for second business unit.
Module 3: Establish Your Discovery Practice
Capture the results of application-capability mapping in a detailed inventory to create a single source of truth on your portfolio. Build the action plan to carry out the rest of your application portfolio strategy.
Key Benefits Achieved
- List of application SMEs
- List of application attributes
- The plan to complete application discovery and the application portfolio strategy
Collect basic information for applications.
Identify the lifecycle stage of your applications.
- Initial lifecycle roadmap for applications
Determine next iterations.
- Plan for future iterations
Discuss future steps.
After each Info-Tech experience, we ask our members to quantify the real time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this Blueprint, and what our clients have to say.