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Improve Service Desk Ticket Intake

Stop settling for “good enough.”

  • Customers expect a consumer experience with IT. It won’t be long until this expectation expands to IT service support.
  • Messaging and threads are becoming central to how businesses organize information and conversations, but voice isn’t going away. It is still by far people’s favorite channel.
  • Tickets are becoming more complicated. BYOD, telework, and SaaS products present a perfect storm.
  • Traditional service metrics are not made for self service. Your mean-time-to-resolve will increase and first-contact resolution will decrease.

Our Advice

Critical Insight

  • Bring the service desk to the people. Select channels that are most familiar to your users, and make it as easy possible to talk to a human.
  • Integrate channels. Users should have a consistent experience, and technicians should know user history.
  • Don’t forget the human aspect. People aren’t always good with technology. Allow them to contact a person if they are struggling.

Impact and Result

  • Define which channels will be prioritized.
  • Identify improvements to these channels based on best practices and our members’ experiences.
  • Streamline your ticket intake process to remove unnecessary steps.
  • Prioritize improvements based on their value. Implement a set of improvements every quarter.

Improve Service Desk Ticket Intake Research & Tools

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should improve your ticket intake, review Info-Tech’s methodology, and understand the four ways we can support you in completing this project.

Improve Service Desk Ticket Intake – Executive Brief
Improve Service Desk Ticket Intake – Phases 1-3

1. Define and prioritize ticket channels

Align your improvements with business goals and the shift-left strategy.

Improve Service Desk Ticket Intake – Phase 1: Define and Prioritize Ticket Channels
Service Desk Maturity Assessment
Service Desk Improvement Presentation Template

2. Improve ticket channels

Record potential improvements in your CSI Register, as you review best practices for each channel.

Improve Service Desk Ticket Intake – Phase 2: Improve Ticket Channels
Service Desk Continual Improvement Roadmap
Service Desk Ticket Intake Workflow Samples
Service Definition Checklist
Service Desk Site Visit Checklist Template

3. Define next steps

Streamline your ticket intake process and prioritize opportunities for improvement.

Improve Service Desk Ticket Intake – Phase 3: Define Next Steps

Member Testimonials

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this blueprint and what our clients have to say.

Client

Experience

Impact

$ Saved

Days Saved

Southern Cross Austereo

Guided Implementation

10/10

N/A

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Workshop: Improve Service Desk Ticket Intake

Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.

Module 1: Optimize Ticket Channels

The Purpose

  • Brainstorm improvements to your systems and processes that will help you optimize.

Key Benefits Achieved

  • Develop a single point of contact.
  • Reduce the time before a technician can start productively working on a ticket.
  • Enable Tier 1 and end users to complete more tickets.

Activities

Outputs

1.1

Prioritize channels for improvement.

1.2

Optimize the voice channel.

  • Action items to improve the voice channel.
1.3

Identify improvements for self service.

  • Populated CSI Register for self-service channels.
1.4

Improve Tier 1 agents’ access to information.

  • Identified action items for the knowledgebase.
1.5

Optimize supplementary ticket channels.

  • Populated CSI Register for additional ticket channels.

Module 2: Streamline Ticket Intake

The Purpose

  • Create long-term growth by taking a sustainable approach to improvements.

Key Benefits Achieved

  • Streamline your overall ticket intake process for incidents and service requests.

Activities

Outputs

2.1

Map out the incident intake processes.

2.2

Identify opportunities to streamline the incident workflow.

  • Streamlined incident intake process.
2.3

Map out the request processes.

2.4

Identify opportunities to streamline the request workflow.

  • Streamlined request intake process.
  • Populated CSI Register for request intake.
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About Info-Tech

Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.

We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.

What Is a Blueprint?

A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.

Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.

Need Extra Help?
Speak With An Analyst

Get the help you need in this 3-phase advisory process. You'll receive 8 touchpoints with our researchers, all included in your membership.

Guided Implementation 1: Define and prioritize channels
  • Call 1: Identify criteria for optimization.
  • Call 2: Discuss goals for ticket intake.

Guided Implementation 2: Improve ticket channels
  • Call 1: Identify improvements to voice and self-service channels.
  • Call 2: Improve analysts’ knowledge of users and the environment.
  • Call 3: Identify improvements to additional channels.

Guided Implementation 3: Define next steps
  • Call 1: Map out your ticket intake processes.
  • Call 2: Identify opportunities to streamline ticket intake.
  • Call 3: Discuss tools for prioritizing improvements.

Author

Ken Weston

Related Content: Service Desk

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