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Deliver a Customer Service Training Program to Your IT Department

Focus on the missing piece of the puzzle to provide exceptional service delivery.

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Contributors

  • Varun Sawhney, Director, Learning and Development, Netflix
  • Nine anonymous contributors

  • The scope of service that the service desk must provide has expanded. With the growing complexity of technologies to support, it becomes easy to forget the customer service side of the equation. Meanwhile, customer expectations for prompt, frictionless, and exceptional service from anywhere have grown.
  • IT departments struggle to hire and retain talented service desk agents with the right mix of technical and customer service skills.
  • Some service desk agents don’t believe or understand that customer service is an integral part of their role.
  • Many IT leaders don’t ask for feedback from users to know if there even is a customer service problem.

Our Advice

Critical Insight

  • There’s a common misconception that customer service skills can’t be taught, so no effort is made to improve those skills.
  • Even when there is a desire to improve customer service, it’s hard for IT teams to make time for training and improvement when they’re too busy trying to keep up with tickets.
  • A talented service desk agent with both great technical and customer service skills doesn’t have to be a rare unicorn, and an agent without innate customer service skills isn’t a lost cause. Relevant and impactful customer service habits, techniques, and skills can be taught through practical, role-based training.
  • IT leaders can make time for this training through targeted, short modules along with continual on-the-job coaching and development.

Impact and Result

  • Good customer service is critical to the success of the service desk. How a service desk treats its customers will determine its customers' satisfaction with not only IT but also the company as a whole.
  • Not every technician has innate customer service skills. IT managers need to provide targeted, practical training on what good customer service looks like at the service desk.
  • One training session is not enough to make a change. Leaders must embed the habits, create a culture of engagement and positivity, provide continual coaching and development, regularly gather customer feedback, and seek ways to improve.

Research & Tools

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should deliver customer service training to your team, review Info-Tech’s methodology, and understand the four ways we can support you in completing this project.

1. Deliver customer service training to your IT team

Understand the importance of customer service training, then deliver Info-Tech's training program to your IT team.

Guided Implementations

This guided implementation is a five call advisory process.

Guided Implementation #1 - Scoping

Call #1 - Scope requirements, objectives, and your specific challenges to determine if the training is the right fit.

Guided Implementation #2 - Training overview

Call #1 - Review the training audience, learning objectives, and delivery approach.

Guided Implementation #3 - Training preparation

Call #1 - Review the training content to ensure the facilitator is comfortable delivering the material and to answer any questions.

Guided Implementation #4 - Post-training feedback

Call #1 - Discuss how the training went, what feedback was gathered, and the plan to address questions and feedback.

Guided Implementation #5 - Continual learning plan

Call #1 - Discuss strategies to embed the habits learned and continually provide feedback and coaching.

Onsite Workshop

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Book Your Workshop

Onsite workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost onsite delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.

Module 1: Customer Service Training Day 1

The Purpose

Review the importance of customer service in our roles, how to show a customer focus, and best practices for verbal communication.

Key Benefits Achieved

  • Understanding of the importance of customer service skills
  • Target your desired customer focus proficiency levels
  • Techniques for active listening
  • Best practices to effectively communicate a response

Activities

Outputs

1.1

Introductions

1.2

Why is customer service important?

1.3

Customer service focus

  • Customer Focus Competency Worksheet
1.4

Verbal communication

  • Cheat Sheet: Service Desk Communication

Module 2: Customer Service Training Day 2

The Purpose

Review best practices for written communication, practice techniques to manage difficult customers and situations, and define what it means to "go the extra mile" for your team.

Key Benefits Achieved

  • Define a consistent approach to written communication across your team
  • Prepare to effectively listen and respond to difficult customers
  • Practice responding to difficult situations
  • Define what it means to go the extra mile for your customers

Activities

Outputs

2.1

Written communication

  • Cheat Sheet: Service Desk Written Communication
2.2

Managing difficult situations

2.3

Going the extra mile

2.4

Conclusion and key takeaways

Member Testimonials

Unlock Sample Research

After each Info-Tech experience, we ask our members to quantify the real time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this Blueprint, and what our clients have to say.

Client

Experience

Impact

$ Saved

Days Saved

VGM Group, Inc.

Guided Implementation

10/10

$7,665

10

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