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Build an Application Rationalization Framework

Manage your application portfolio to minimize risk and maximize value.

  • Almost two-thirds of organizations report that they have too many or far too many applications due to sprawl from poorly managed portfolios, and application managers are spending too much time supporting non-critical applications and not enough time on their most vital ones.
  • The necessary pieces of rationalization are rarely in one place. You need to assemble the resources to collect vital rationalization criteria.
  • There is a lack of standard practices to define the business value that the applications in a portfolio provide, and without value rationalization, decisions are misaligned to business needs.

Our Advice

Critical Insight

There is no “one size fits all.” Applying a rigid approach to rationalization with inflexible inputs can delay or prevent you from realizing value. Play to your strengths and build a framework that aligns to your goals and limitations.

Impact and Result

  • Define the roles, responsibilities, and outputs for application rationalization within your application portfolio management practice.
  • Build a tailored application rationalization framework (ARF) aligned with your motivations, goals, and limitations.
  • Apply the various application assessments to produce the information that your dispositions will be based on.
  • Initiate an application portfolio roadmap that will showcase your rationalization decisions to key stakeholders.

Build an Application Rationalization Framework

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should rationalize your applications and why you need a framework that is specific to your goals and limitations, review Info-Tech’s methodology, and understand the four ways we can support you in completing this project.

1. Lay your foundations

Define the motivations, goals, and scope of your rationalization effort. Build the action plan and engagement tactics to roll out the rationalization activities.

2. Plan your application rationalization framework

Understand the core assessments performed in application rationalizations. Define your application rationalization framework and degree of rigor in applying these assessments based on your goals and limitations.

3. Test and adapt your application rationalization framework

Test your application rationalization framework using Info-Tech’s tool set on your first iteration. Perform a retrospective and adapt your framework based on that experience and outcomes.

4. Initiate your roadmap

Review, determine, and prioritize your dispositions to ensure they align to your goals. Initiate an application portfolio roadmap to showcase your rationalization decisions to key stakeholders.


Member Testimonials

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this blueprint and what our clients have to say.

9.0/10


Overall Impact

$39,851


Average $ Saved

20


Average Days Saved

Client

Experience

Impact

$ Saved

Days Saved

Sacramento Municipal Utility District (SMUD)

Guided Implementation

8/10

$2,479

1

Kuvare US Holdings

Guided Implementation

10/10

$28,350

9

Statistics Canada

Guided Implementation

9/10

$47,500

20

Arkansas Blue Cross Blue Shield

Workshop

7/10

N/A

N/A

MSS Business Transformation Advisory, Inc.

Guided Implementation

10/10

$7,437

2

Darling Ingredients

Guided Implementation

7/10

$13,873

9

American Honda Motor

Workshop

10/10

$12,395

20

Government Employees Health Association Inc

Guided Implementation

9/10

N/A

N/A

MCS Healthcare Holdings LLC

Guided Implementation

9/10

$123K

20

Office Of The Comptroller Of The Currency

Guided Implementation

9/10

$123K

50

Motor Oil Hellas Corinth Refineries S.A.

Guided Implementation

9/10

$13,274

5

Sherritt International Corporation

Guided Implementation

8/10

$13,000

10

Parsons Inc

Guided Implementation

10/10

$619K

10

Fast Planet Consulting

Guided Implementation

10/10

N/A

N/A

Bauer Hockey LLC

Guided Implementation

8/10

$12,063

10

Victorinox AG

Guided Implementation

9/10

$6,031

5

Debswana

Guided Implementation

10/10

$123K

20

LiveBetter

Workshop

9/10

$200K

10

City Of Charlotte

Guided Implementation

10/10

N/A

N/A

State of Hawaii

Workshop

8/10

$63,711

9

HONDA NORTH AMERICA INC.

Guided Implementation

10/10

$12,733

20

United Federal Credit Union

Guided Implementation

8/10

N/A

90

Botswana Railways

Guided Implementation

9/10

N/A

18

University of Johannesburg

Guided Implementation

9/10

N/A

5

Department of Energy- Richland Operations Office

Guided Implementation

10/10

N/A

N/A

Cengage Learning

Guided Implementation

7/10

N/A

5

Dollar General

Guided Implementation

8/10

N/A

1

Uganda Revenue Authority

Guided Implementation

10/10

N/A

75

Impact Assessment Agency of Canada

Guided Implementation

8/10

N/A

5

Sedgwick Cms

Workshop

8/10

N/A

10


Application Portfolio Management

Support your ongoing business objectives with a rationalized application portfolio while remaining aligned with your current and future technology needs.
This course makes up part of the Applications Certificate.

Now Playing: Academy: Application Portfolio Management | Executive Brief

An active membership is required to access Info-Tech Academy
  • Course Modules: 4
  • Estimated Completion Time: 1-1.5 hours
  • Featured Analysts:
  • Ben Mackle, Senior Research Analyst, Application Practice
  • Allison Straker, Research Director, Application Practice

Onsite Workshop: Build an Application Rationalization Framework

Onsite workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost onsite delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.

Module 1: Lay Your Foundations

The Purpose

  • Define the goals, scope, roles, and responsibilities of your rationalization effort.

Key Benefits Achieved

  • Defined motivations, long and short-term goals, and metrics for your rationalization effort.
  • Definition of application.
  • Defined roles and responsibilities for your rationalization effort.

Activities

Outputs

1.1

Define motivations and goals for rationalization.

  • Goals, motivations, and metrics for rationalizations
1.2

Define “application.”

  • Definition of “Application”
1.3

Identify team and responsivities.

1.4

Adapt target dispositions.

  • Defined dispositions
1.5

Initiate Application Rationalization Framework (ARF).

  • Defined core APM team and handoffs

Module 2: Assess Business Value

The Purpose

  • Review and adapt Info-Tech’s methodology and toolset.
  • Assess business value of applications.

Key Benefits Achieved

  • Tailored application rationalization framework
  • Defined business value drivers
  • Business value scores for applications

Activities

Outputs

2.1

Review Application Rationalization Tool.

  • Application Rationalization Tool
2.2

Review focused apps, capabilities, and areas of functionality overlap.

  • List of functional overlaps
2.3

Define business value drivers.

  • Weighed business value drivers
2.4

Determine the value score of focused apps.

  • Value scores for focused application
  • Value Calculator

Module 3: Gather Application Information

The Purpose

  • Continue to review and adapt Info-Tech’s methodology and toolset.

Key Benefits Achieved

  • Tailored application rationalization framework
  • TCO values for applications
  • Technical health review of applications
  • Recommended dispositions for applications

Activities

Outputs

3.1

Determine TCO for focused apps.

  • TCO of focused applications
  • TCO Calculator
3.2

Determine technical health of focused apps.

  • Technical health of focused apps
3.3

Review APA.

3.4

Review recommended dispositions.

  • Defined rationalization criteria
  • Recommended disposition for focused apps
3.5

Perform retrospective of assessments and adapt ARF.

Module 4: Gather, Assess, and Select Dispositions

The Purpose

  • Review and perform high-level prioritization of dispositions.
  • Build a roadmap for dispositions.
  • Determine ongoing rationalization and application portfolio management activities.

Key Benefits Achieved

  • Application Portfolio Roadmap
  • Prioritized Dispositions

Activities

Outputs

4.1

Determine dispositions.

4.2

Prioritize dispositions.

  • Disposition Prioritization Tool
4.3

Initiate portfolio roadmap.

  • Application portfolio roadmap
4.4

Build an action plan for next iterations and ongoing activities.

  • Action plan for next iterations and ongoing activities
4.5

Finalize ARF.

About Info-Tech

Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.

We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.

Member Rating

9.0/10
Overall Impact

$39,851
Average $ Saved

20
Average Days Saved

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve.

Read what our members are saying

What Is a Blueprint?

A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.

Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.

Need Extra Help?
Try Our Guided Implementations

Get the help you need in this 3-phase advisory process. You'll receive 12 touchpoints with our researchers, all included in your membership.

Guided Implementation #1 - Lay your foundations
  • Call #1 - Define the motivations and goals for rationalization and the metrics to gauge success.
  • Call #2 - Define “application” in your organization.
  • Call #3 - Identify rationalization activities, outputs, and the core APM team who will execute them.
  • Call #4 - Identify your first iteration.

Guided Implementation #2 - Plan and test your ARF
  • Call #1 - If required, adapt Info-Tech’s dispositions.
  • Call #2 - Define an initial AFR.
  • Call #3 - Understand how to use Info-Tech’s Application Rationalization Tool.
  • Call #4 - Apply the application assessments for business value, TCO, and technical health.
  • Call #5 - Perform a retrospective for your first iteration, and adapt AFR.

Guided Implementation #3 - Initiate your roadmap
  • Call #1 - Determine and prioritize your dispositions.
  • Call #2 - Roadmap your dispositions.
  • Call #3 - Build an action plan for next iterations and ongoing activities.

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