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Application Portfolio Management Foundations

Ensure your application portfolio delivers the best possible return on investment.

Organizations consider application oversight a low priority and app portfolio knowledge is poor:

  • No dedicated or centralized effort to manage the app portfolio means no single source of truth is available to support informed decision making.
  • Organizations acquire more applications over time, creating redundancy, waste, and the need for additional support.
  • Organizations are more vulnerable to changing markets. Flexibility and growth are compromised when applications are unadaptable or cannot scale.

Our Advice

Critical Insight

  • You cannot outsource application strategy.
  • Modern software options have lessened the need for organizations to have robust in-house application management capabilities. But your applications’ future and governance of the portfolio still require centralized oversight to ensure the best overall return on investment.
  • Application portfolio management is the mechanism to ensure that the applications in your enterprise are delivering value and support for your value streams and business capabilities. Understanding value, satisfaction, technical health, and total cost of ownership are critical to digital transformation, modernization, and roadmaps.

Impact and Result

Build an APM program that is actionable and fit for size:

  • Understand your current state, needs, and goals for your application portfolio management.
  • Create an application and platform inventory that is built for better decision making.
  • Rationalize your apps with business priorities and communicate risk in operational terms.
  • Create a roadmap that improves communication between those who own, manage, and support your applications.

Application Portfolio Management Foundations Research & Tools

Start here – read the Executive Brief

Read our concise Executive Brief to find out why APM is a necessity for your organization and how to right-size it to your needs.

1. Lay your foundations

Work with key stakeholders to define the motivations, goals, and scope of your rationalization effort.

2. Improve your inventory

Inventory your applications and define their business capabilities based on your current understanding.

3. Rationalize your applications

Work with application subject matter experts to quickly rationalize your applications.

4. Populate your roadmap

Review, determine, and prioritize application initiatives, and initiate an application portfolio roadmap to showcase your rationalization decisions to key stakeholders.


Member Testimonials

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this blueprint and what our clients have to say.

7.0/10


Overall Impact

Client

Experience

Impact

$ Saved

Days Saved

Braeston Proprietary Limited

Guided Implementation

7/10

N/A

N/A

Toronto and Region Conservation Authority

Guided Implementation

10/10

$10,000

5

Greenheck Fan Corporation

Guided Implementation

6/10

$6,197

1

Lane Council of Governments

Guided Implementation

10/10

$60,319

105

CLO-OCOL

Workshop

9/10

N/A

N/A

Clark Pacific

Guided Implementation

10/10

N/A

N/A

Western Forest Products Inc.

Guided Implementation

7/10

N/A

N/A

Natural Resources Canada

Guided Implementation

10/10

N/A

N/A

MicroPort Orthopedics Inc.

Workshop

4/10

N/A

N/A

Westconsin Credit Union

Workshop

10/10

$12,399

20

Twin Disc

Guided Implementation

9/10

N/A

2

One Call Care Management

Workshop

9/10

N/A

20

State of Ohio - Ohio Department of Developmental Disabilities

Guided Implementation

10/10

$10,000

5

Apega

Guided Implementation

8/10

N/A

N/A

University of Exeter

Guided Implementation

10/10

N/A

N/A

University of Western States

Guided Implementation

10/10

N/A

10

Natural Resources Canada

Workshop

8/10

$14,500

16

Montgomery County Board of County Commissioners

Guided Implementation

10/10

$6,366

35

Tokyo Electron US Holdings, Inc.

Guided Implementation

8/10

N/A

N/A

City Colleges of Chicago

Guided Implementation

4/10

N/A

N/A

MUFG Bank Mexico Sociedad Anonima Institucion de Banca Multiple Filial

Guided Implementation

10/10

N/A

N/A


Onsite Workshop: Application Portfolio Management Foundations

Onsite workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost onsite delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.

Module 1: Lay Your Foundations

The Purpose

  • Work with key corporate stakeholders to come to a shared understanding of the benefits and aspects of application portfolio management.

Key Benefits Achieved

  • Establish the goals of APM.
  • Set the scope of APM responsibilities.
  • Establish business priorities for the application portfolio.

Activities

Outputs

1.1

Define goals and metrics.

  • Set short- and long-term goals and metrics.
1.2

Define application categories.

  • Set the scope for applications.
1.3

Determine steps and roles.

  • Set the scope for the APM process.
1.4

Weight value drivers.

  • Defined business value drivers.

Module 2: Improve Your Inventory

The Purpose

  • Gather information on your applications to build a detailed inventory and identify areas of redundancy.

Key Benefits Achieved

  • Populated inventory based on your and your team’s current knowledge.
  • Understanding of outstanding data and a plan to collect it.

Activities

Outputs

2.1

Populate inventory.

  • Initial application inventory
2.2

Assign business capabilities.

  • List of areas of redundancy
2.3

Review outstanding data.

  • Plan to collect outstanding data

Module 3: Gather Application Information

The Purpose

Work with the application subject matter experts to collect and compile data points and determine the appropriate disposition for your apps.

Key Benefits Achieved

  • Dispositions for individual applications
  • Application rationalization framework

Activities

Outputs

3.1

Assess business value.

  • Business value score for individual applications
3.2

Assess end-user perspective.

  • End-user satisfaction scores for individual applications
3.3

Assess TCO.

  • TCO score for individual applications
3.4

Assess technical health.

  • Technical health scores for individual applications
3.5

Assess redundancies.

  • Feature-level assessment of redundant applications
3.6

Determine dispositions.

  • Assigned dispositions for individual applications

Module 4: Gather, Assess, and Select Dispositions

The Purpose

  • Work with application delivery specialists to determine the strategic plans for your apps and place these in your portfolio roadmap.

Key Benefits Achieved

  • Prioritized initiatives
  • Initial application portfolio roadmap
  • Ongoing structure of APM

Activities

Outputs

4.1

Prioritize initiatives

  • Prioritized new potential initiatives.
4.2

Populate roadmap.

  • Built an initial portfolio roadmap.
4.3

Determine ongoing APM cadence.

  • Established an ongoing cadence of APM activities.
4.4

Build APM action plan.

  • Built an action plan to complete APM activities.

About Info-Tech

Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.

We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.

Member Rating

7.0/10
Overall Impact

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve.

Read what our members are saying

What Is a Blueprint?

A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.

Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.

Need Extra Help?
Try Our Guided Implementations

Get the help you need in this 4-phase advisory process. You'll receive 5 touchpoints with our researchers, all included in your membership.

Guided Implementation #1 - Lay your foundations
  • Call #1 - Establish goals and foundations for your APM practice.

Guided Implementation #2 - Improve your inventory
  • Call #1 - Initiate inventory and determine data requirements.

Guided Implementation #3 - Rationalize your applications
  • Call #1 - Initiate rationalization with group of applications.
  • Call #2 - Review result of first iteration and perform retrospective.

Guided Implementation #4 - Populate your roadmap
  • Call #1 - Initiate your roadmap and determine your ongoing APM practice.

Author

Ben Mackle

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