Transform IT Through Strategic Organizational Design

Improve performance though a fit-for-purpose organizational design.

Onsite Workshop

Costs of a misaligned IT structure:

  • Wasted effort and opportunity when a design distracts attention from value-added work or does not support the sources of competitive advantage.
  • Increased overhead expenses when a structure is too broad, complex, or duplicates work activities performed in another function.
  • Confusion and delays due to lack of clarity of responsibility and accountability for different work activities.
  • Lost revenue opportunities when employees with the necessary expertise and/or decision-making authority are too far removed from the client.

Benefits of an effective IT organizational design:

  • Improved service delivery: strategic design aligns the organization with the needs of end users, not functionally aligned around technology area.
  • Increased business/IT alignment: IT organizations need to be built in order to effectively serve the business. As the business changes, IT must change as well.
  • Increased efficiency and productivity: when compatible work activities are grouped together or when appropriate decision making enables timely decision making.

Module 1: Make the Case

The Purpose

  • Understand the value of IT organizational design.
  • Learn the keys to successful organizational design.
  • Assess the value of IT organizational design for your organization.

Key Benefits Achieved

  • Achieve an understanding of the value of IT organizational design and determine the value for your organization.

Activities: Outputs:
1.1 Assess the value of IT organizational design for your organization
  • Decide if now is the right time for an IT organizational design transformation

Module 2: Structure the Project

The Purpose

  • Create the project charter to structure the IT organizational design project.

Key Benefits Achieved

  • Project charter in place to act as guiding document throughout the course of project execution.

Activities: Outputs:
2.1 Understand the corporate strategy
2.2 Identify IT organizational design pain points
2.3 Determine which design archetype is right for you
2.4 Determine the organizational design project goals
2.5 Define project KPIs
2.6 Define project RACI
2.7 Build a project charter and gain approval
  • Completed project charter and obtained approval

Module 3: Prioritize IT Capabilities

The Purpose

  • Assess IT’s capability to deliver on business needs.

Key Benefits Achieved

  • Understanding of current capabilities.
  • Prioritized capabilities determined.

Activities: Outputs:
3.1 Understand the role of COBIT in organizational design
  • Capability assessment results
3.2 Define current work units
  • Defined current work units
3.3 Identify the current level of effectiveness and prioritize each COBIT capability
  • Prioritized list of capabilities
3.4 Review the amount of time and resources you are spending on capabilities

Module 4: Build the IT Organizational Sketch

The Purpose

  • Build the IT organizational sketch as the high level plan.

Key Benefits Achieved

  • Completed organizational sketch.

Activities: Outputs:
4.1 Identify work units
  • Identified work units
4.2 Apply organizational design principles
4.3 Define BRM function
4.4 Estimate workload
  • Estimated workload
4.5 Create work unit mandates
  • Created work unit mandates

Module 5: Build the Target Structure

The Purpose

  • Build the ideal target IT organizational structure that meets your organization’s needs.

Key Benefits Achieved

  • Target structure built.

Activities: Outputs:
5.1 Define key roles
  • Key roles defined
5.2 Determine the role mandate
  • Role mandates defined
5.3 Determine the span of control
  • Span of control determined
5.4 Determine role competencies
  • Role competencies determined
5.5 Build job descriptions
  • Job descriptions
5.6 Identify IT leaders
  • IT leaders identified

Module 6: Implement Changes

The Purpose

  • Implement IT organizational design changes successfully.

Key Benefits Achieved

  • Successful implementation of changes keeps stakeholders happy and ensures original goals of the reorganization are met.

Activities: Outputs:
6.1 Determine approach to change
6.2 Conduct a stakeholder analysis
6.3 Communicate reasons for organizational structure changes
6.4 Identify key organizational changes to be made
6.5 Build an implementation roadmap
6.6 Hold a kick-off meeting
  • Implementation roadmap

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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.

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