Implement Information Lifecycle Management
Position information lifecycle management as a regulatory insurance policy and ensure the most critical business processes have adequate coverage.
RETIRED CONTENT
Please note that the content on this page is retired. This content is not maintained and may contain information or links that are out of date.Poor information lifecycle management results in:
- Hefty sanction for failing to comply with regulatory requirements.
- Poor business decisions being made due to inadequate historical information.
- Large amounts of time spent locating information.
- Information required for litigation purposes being deleted.
- Internal and external information leakages to parties.
- Information versioning and duplication issues.
Well-defined information lifecycle management policies and procedures results in:
- Better regulatory compliance.
- Stronger legal defense in court.
- Reduced eDiscovery costs.
- Reduced storage costs and time spent on backups.
- Better security and access controls for vital information.
- Faster time to information.
- Preservation of corporate memory.
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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
Module 1: Business Process Analysis
The Purpose
- Introduce Info-Tech Methodology.
- Secure the approval and funding needed for the ILM project.
- Gauge ILM complexity of your organization.
- Determine the most critical business processes in the organization.
- Identify all information artifacts associated with the most critical business processes.
Key Benefits Achieved
- Executive buy-in and commitment to the project.
- A firm grasp on the ILM complexity facing your organization.
- An optimal scope for the ILM project.
- A comprehensive list of all information artifacts associated with a business process.
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Draft the ILM project charter. |
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| 1.2 | Complete ILM Complexity Assessment. |
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| 1.3 | Complete the ILM Business Process Evaluation. |
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| 1.4 | Select the most critical business processes. |
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| 1.5 | Map the most critical business processes. |
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| 1.6 | Brainstorm all information artifacts associated with each business process. |
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Module 2: ILM Level of Care
The Purpose
- Determine the level of care to be provided for each information artifact associated with the critical business processes.
- Identify the ILM people, process, and technology components required to meet the level of care.
- Create a roadmap to address any ILM people, process, and technology capability gaps.
Key Benefits Achieved
- A well-defined level of care for each information artifact that ensures regulatory compliance and empowers decision makers.
- A comprehensive plan to address any people, process, and technology barriers standing in the way of achieving your target state.
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Identify the retention period, metadata, and security to be provided for each information artifact associated with critical processes. |
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| 2.2 | Complete ILM Current and Target State Assessment. |
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| 2.3 | Prioritize any gaps between the current and target state. |
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| 2.4 | Develop an action plan to address the high priority gaps. |
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