Implement Information Lifecycle Management
Position information lifecycle management as a regulatory insurance policy and ensure the most critical business processes have adequate coverage.
Poor information lifecycle management results in:
- Hefty sanction for failing to comply with regulatory requirements.
- Poor business decisions being made due to inadequate historical information.
- Large amounts of time spent locating information.
- Information required for litigation purposes being deleted.
- Internal and external information leakages to parties.
- Information versioning and duplication issues.
Well-defined information lifecycle management policies and procedures results in:
- Better regulatory compliance.
- Stronger legal defense in court.
- Reduced eDiscovery costs.
- Reduced storage costs and time spent on backups.
- Better security and access controls for vital information.
- Faster time to information.
- Preservation of corporate memory.
Module 1: Business Process Analysis
- Introduce Info-Tech Methodology.
- Secure the approval and funding needed for the ILM project.
- Gauge ILM complexity of your organization.
- Determine the most critical business processes in the organization.
- Identify all information artifacts associated with the most critical business processes.
Key Benefits Achieved
- Executive buy-in and commitment to the project.
- A firm grasp on the ILM complexity facing your organization.
- An optimal scope for the ILM project.
- A comprehensive list of all information artifacts associated with a business process.
|1.1||Draft the ILM project charter.||
|1.2||Complete ILM Complexity Assessment.||
|1.3||Complete the ILM Business Process Evaluation.||
|1.4||Select the most critical business processes.||
|1.5||Map the most critical business processes.||
|1.6||Brainstorm all information artifacts associated with each business process.||
Module 2: ILM Level of Care
- Determine the level of care to be provided for each information artifact associated with the critical business processes.
- Identify the ILM people, process, and technology components required to meet the level of care.
- Create a roadmap to address any ILM people, process, and technology capability gaps.
Key Benefits Achieved
- A well-defined level of care for each information artifact that ensures regulatory compliance and empowers decision makers.
- A comprehensive plan to address any people, process, and technology barriers standing in the way of achieving your target state.
|2.1||Identify the retention period, metadata, and security to be provided for each information artifact associated with critical processes.||
|2.2||Complete ILM Current and Target State Assessment.||
|2.3||Prioritize any gaps between the current and target state.||
|2.4||Develop an action plan to address the high priority gaps.||