Demystify Oracle Licensing and Optimize Spend
Overspending with Oracle is easier than you think, thanks to the open access framework coupled with complexity of licensing.
Onsite Workshop
A reactive approach to managing your Oracle contract leads to:
- Risk of a software audit from a vendor, leading to unanticipated shortfall spend to get back into compliance.
- Overspending on Oracle licensing due to the complex license model, obscure contract T&Cs, and ease of falling into noncompliance with Oracle licensing rules and policies.
- A forced Oracle License and Service Agreement (OLSA) that slightly modifies language and removes pre-existing allowances to tilt the contract terms in Oracle’s favor.
A proactive approach to managing your Oracle contract leads to:
- Understanding licensing methods and making educated and informed decisions.
- Identifying licensing redundancies to realize synergies from installed software and parallel systems.
- Mitigating license agreement pitfalls such as complex language pertaining to M&A, support policies, and license usage restriction.
- Executing and renewing contracts with ease while identifying the products that need to be purchased so scope and spend creep are proactively managed.
- Mitigating license compliance risk via regular environment monitoring.
- Aligning IT infrastructure roadmap to Oracle licensing strategy.
Module 1: Establish Licensing Requirements
The Purpose
- Assess current state and align goals; review business feedback
- Interview key stakeholders to define business objectives and drivers
Key Benefits Achieved
- Have a baseline for requirements
- Assess the current state
- Determine licensing position
- Examine cloud options
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Gather software licensing data |
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| 1.2 | Conduct a software inventory |
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| 1.3 | Perform manual checks |
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| 1.4 | Reconcile licenses |
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| 1.5 | Create your Oracle licensing team |
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| 1.6 | Meet with stakeholders to discuss the licensing position, cloud offerings, and budget allocation |
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Module 2: Evaluate Licensing Options
The Purpose
- Review licensing options
- Review licensing rules
Key Benefits Achieved
- Understand how licensing works
- Determine if you need software assurance
- Discuss licensing rules, application to current environment.
- Examine cloud licensing
- Understand the importance of documenting changes
- Meet with desktop product owners to determine product strategies
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Review full, limited, restricted, and AST use licenses |
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| 2.2 | Calculate license costs |
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| 2.3 | Determine which database platform to use |
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| 2.4 | Evaluate moving to the cloud |
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| 2.5 | Examine disaster recovery strategies |
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| 2.6 | Understand purchasing support |
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| 2.7 | Meet with stakeholders to discuss the licensing position, cloud offerings, and budget allocation |
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Module 3: Evaluate Agreement Options
The Purpose
- Review contract option types
- Review vendors
Key Benefits Achieved
- Understand why a type of contract is best for you
- Determine if ULA or term agreement is best
- The benefits of other types and when you should change
| Activities: | Outputs: | |
|---|---|---|
| 3.1 | Prepare to sign or renew your ULA |
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| 3.2 | Decide on an agreement type that nets the maximum benefit |
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Module 4: Purchase and Manage Licenses
The Purpose
- Finalize the contract
- Prepare negotiation points
- Discuss license management
- Evaluate and develop a roadmap for future licensing
Key Benefits Achieved
- Negotiation strategies
- Licensing management
- Introduction of SAM
- Leverage the work done on Oracle licensing to get started on SAM
| Activities: | Outputs: | |
|---|---|---|
| 4.1 | Control the flow of communication terms and conditions |
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| 4.2 | Use Info-Tech’s readiness assessment in preparation for the audit |
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| 4.3 | Assign the right people to manage the environment |
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| 4.4 | Meet with stakeholders to discuss the licensing position, cloud offerings, and budget allocation |
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