Overspending with Oracle is easier than you think, thanks to the open access framework coupled with complexity of licensing.
Onsite Workshop
A reactive approach to managing your Oracle contract leads to:
Risk of a software audit from a vendor, leading to unanticipated shortfall spend to get back into compliance.
Overspending on Oracle licensing due to the complex license model, obscure contract T&Cs, and ease of falling into noncompliance with Oracle licensing rules and policies.
A forced Oracle License and Service Agreement (OLSA) that slightly modifies language and removes pre-existing allowances to tilt the contract terms in Oracle’s favor.
A proactive approach to managing your Oracle contract leads to:
Understanding licensing methods and making educated and informed decisions.
Identifying licensing redundancies to realize synergies from installed software and parallel systems.
Mitigating license agreement pitfalls such as complex language pertaining to M&A, support policies, and license usage restriction.
Executing and renewing contracts with ease while identifying the products that need to be purchased so scope and spend creep are proactively managed.
Mitigating license compliance risk via regular environment monitoring.
Aligning IT infrastructure roadmap to Oracle licensing strategy.
Module 1: Establish Licensing Requirements
The Purpose
Assess current state and align goals; review business feedback
Interview key stakeholders to define business objectives and drivers
Key Benefits Achieved
Have a baseline for requirements
Assess the current state
Determine licensing position
Examine cloud options
Activities:
Outputs:
1.1
Gather software licensing data
Copy of your Oracle License Statement
1.2
Conduct a software inventory
Software inventory report from software asset management (SAM) tool
1.3
Perform manual checks
1.4
Reconcile licenses
Oracle Database Inventory Tool
1.5
Create your Oracle licensing team
RASCI Chart
1.6
Meet with stakeholders to discuss the licensing position, cloud offerings, and budget allocation
Oracle Licensing Effective License Position (ELP) Template
Oracle Licensing Purchase Reference Guide
Module 2: Evaluate Licensing Options
The Purpose
Review licensing options
Review licensing rules
Key Benefits Achieved
Understand how licensing works
Determine if you need software assurance
Discuss licensing rules, application to current environment.
Examine cloud licensing
Understand the importance of documenting changes
Meet with desktop product owners to determine product strategies
Activities:
Outputs:
2.1
Review full, limited, restricted, and AST use licenses
2.2
Calculate license costs
Oracle TCO Calculator
2.3
Determine which database platform to use
2.4
Evaluate moving to the cloud
2.5
Examine disaster recovery strategies
2.6
Understand purchasing support
2.7
Meet with stakeholders to discuss the licensing position, cloud offerings, and budget allocation
Oracle Licensing Purchase Reference Guide
Module 3: Evaluate Agreement Options
The Purpose
Review contract option types
Review vendors
Key Benefits Achieved
Understand why a type of contract is best for you
Determine if ULA or term agreement is best
The benefits of other types and when you should change
Activities:
Outputs:
3.1
Prepare to sign or renew your ULA
3.2
Decide on an agreement type that nets the maximum benefit
Type of contract to be used
Oracle TCO Calculator
Oracle Licensing Purchase Reference Guide
Module 4: Purchase and Manage Licenses
The Purpose
Finalize the contract
Prepare negotiation points
Discuss license management
Evaluate and develop a roadmap for future licensing
Key Benefits Achieved
Negotiation strategies
Licensing management
Introduction of SAM
Leverage the work done on Oracle licensing to get started on SAM
Activities:
Outputs:
4.1
Control the flow of communication terms and conditions
Controlled Vendor Communications Letter
Vendor Communication Management Plan
4.2
Use Info-Tech’s readiness assessment in preparation for the audit
Oracle Terms & Conditions Evaluation Tool
4.3
Assign the right people to manage the environment
RASCI Chart
4.4
Meet with stakeholders to discuss the licensing position, cloud offerings, and budget allocation
Oracle Licensing Purchase Reference Guide
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