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Tailor IT Project Management Processes to Fit Your Projects

Right-size PMBOK for all of your IT projects.

  • Lack of upfront project planning can result in IT projects going over budget and time, resulting in poor stakeholder satisfaction and a widespread perception that IT is not delivering value.
  • While getting better at project management is the key, it’s common for organizations to overshoot and adopt best practices that far exceed their current levels of process maturity. This results in an excessive overhead that time-strapped project managers and teams typically can’t sustain for very long.
  • While it’s important that best practices be understood, it’s equally true that best practices aren’t always the best fit. These frameworks commonly set unrealistic expectations for resource-constrained IT departments, and in their clinical approach, fail to address the day-to-day challenges that project managers face on the frontlines.
  • A right-sized approach to your project management processes works best. Take what you need from those formal frameworks, and then tailor a process that’s going to work for your organization and for the variety of projects that come your way

Our Advice

Critical Insight

  • Lightweight is often just right. A lightweight approach to project management process suffices for the vast majority of IT initiatives. Establish different tiers of PM rigor to ensure that you’re not weighing down potential quick wins in too much process and that you’re applying the right amount of rigor to more complex, high-risk initiatives.
  • Apply the right tools to the job. Your project management processes will succeed or fail based on the quality of your artifacts and how they are applied. Build an actionable project management toolkit that can accommodate projects of all sizes and that will help facilitate optimized communications with project stakeholders.
  • Put your processes in context. Project management doesn’t exist in a vacuum. If your project management practices don’t inform effective decision making, then your investments in process discipline will be all for nothing. Develop processes that provide a gateway to the “big picture” and help facilitate effective portfolio management practices.

Impact and Result

  • The right amount of upfront planning is essential to improving project throughput and closure. Right-sized initiation and planning rigor will provide more reliable scope statements, more well-rounded requirements definition, and increased executive buy-in and engagement.
  • Investing in formal project execution processes is critical for projects of all sizes. Rigorous project execution processes will result in more successful projects that deliver greater value to the organization at a lower cost.
  • Consistent and repeatable processes will not only help reduce errors and inefficiencies during project planning and execution, but they will also improve collaboration and communication between project managers and IT decision makers. This will help facilitate better visibility into the big picture of all the organization’s project activity.

Tailor IT Project Management Processes to Fit Your Projects

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should tailor project management processes to your projects, review Info-Tech’s methodology, and understand the four ways we can support you in completing this project.

1. Lay the groundwork for project management success

Assess the current state to set the right amount of project governance and define levels of projects for which right-sized PM methodologies will apply.

2. Build a lightweight project management process for small initiatives

Optimize project management processes for small projects to increase project throughput and the processes’ effort-to-value ratio.


Member Testimonials

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this blueprint and what our clients have to say.

9.7/10


Overall Impact

$267,111


Average $ Saved

39


Average Days Saved

Client

Experience

Impact

$ Saved

Days Saved

TruckPro

Guided Implementation

9/10

$12,395

9

Oregon State University

Guided Implementation

10/10

N/A

60

Great Lakes Water Authority

Workshop

10/10

N/A

20

Pascua Yaqui Tribe

Workshop

10/10

$1.24M

120

California State University, Stanislaus

Guided Implementation

10/10

$60,319

10

Virginia Department of the Treasury

Guided Implementation

10/10

N/A

N/A

San Diego County Office of Ed

Guided Implementation

10/10

N/A

1

Leonardo DRS

Guided Implementation

9/10

N/A

N/A

Kansas City Chiefs Football Club

Workshop

9/10

$1,983

2

MicroPort Orthopedics Inc.

Guided Implementation

10/10

N/A

N/A

Chief Industries, Inc.

Guided Implementation

10/10

N/A

N/A

Ampacet Corporation

Workshop

10/10

$123K

20

Barry-Wehmiller

Workshop

10/10

$30,989

20

California State University, Stanislaus

Guided Implementation

10/10

$30,989

50

Leonardo DRS

Guided Implementation

9/10

$3,718

9

Administrative Office Of The Courts

Guided Implementation

3/10

$12,742

10

Holy Name Medical Center

Workshop

10/10

N/A

N/A

City Of Airdrie

Guided Implementation

10/10

$17,500

20

City of Virginia Beach

Guided Implementation

10/10

N/A

N/A

Town of Apex

Guided Implementation

10/10

$2,548

2

FortisTCI Limited

Workshop

10/10

$127K

50

Knowsys Group Ltd

Guided Implementation

9/10

$10,000

20

University of Texas - Arlington

Workshop

10/10

$29,923

41

Washington State Department of Ecology

Workshop

9/10

N/A

N/A

Key Food

Guided Implementation

10/10

N/A

N/A

City Of Airdrie

Guided Implementation

9/10

N/A

N/A

Prince George's Community College

Workshop

10/10

N/A

20

UC Irvine, Division of Continuing Education

Guided Implementation

10/10

N/A

N/A

Little River Casino Resort

Workshop

10/10

$101K

95

Alabama Department of Environmental Management

Guided Implementation

10/10

N/A

29


Project Management

Position IT projects to finish on time, on budget, and within scope.
This course makes up part of the PPM & Projects Certificate.

Now Playing: Academy: Project Management | Executive Brief

An active membership is required to access Info-Tech Academy
  • Course Modules: 6
  • Estimated Completion Time: 2-2.5 hours
  • Featured Analysts:
  • Gord Harrison, Senior Vice President, Research
  • Matt Burton, Research Director, PPM Practice

Onsite Workshop: Tailor IT Project Management Processes to Fit Your Projects

Onsite workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost onsite delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.

Module 1: Lay the Groundwork for Project Management Success

The Purpose

  • Set a governance framework for project management and define what a project is.

Key Benefits Achieved

  • Alignment of project governance to applicable industry best practice.

Activities

Outputs

1.1

Assess current state of project governance and management.

  • PM assessment report and maturity
1.2

Set a governance framework.

  • Project governance COBIT alignment
1.3

Differentiate project from non-project.

1.4

Set project levels.

  • Project Level Definition Matrix

Module 2: Right-Size PM for Small Projects

The Purpose

  • Optimize project management processes for small projects.

Key Benefits Achieved

  • Increased project throughput and effort-to-value ratio of project management processes for small projects.

Activities

Outputs

2.1

Set expectations for managing small projects.

2.2

Adapt Info-Tech's PM approach for small projects to managing your small projects.

  • Level 1 Project Management SOP and artifact templates

Module 3: Develop a Fully-Featured PM for Larger Projects

The Purpose

  • Create fully featured project management processes for larger projects.

Key Benefits Achieved

  • Injection of standardized, rigorous project management methodologies for large projects with high risks.

Activities

Outputs

3.1

Create initiation processes.

3.2

Create planning processes.

3.3

Create execution processes.

3.4

Create closing processes.

  • Level 2 & 3 Project Management SOP and artifact templates

Module 4: Implement Project Management SOP

The Purpose

  • Develop a rollout plan for the new project management methodologies.

Key Benefits Achieved

  • Implementation of the new process that will realize the benefits of tailored, right-sized project management.

Activities

Outputs

4.1

Create a rollout plan for new PM methodology.

  • Project management process roadmap
4.2

Create training material for staff.

  • Project management staff training material
4.3

Develop an implementation timeline.

  • Project Management Process Implementation Timeline

About Info-Tech

Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.

We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.

Member Rating

9.7/10
Overall Impact

$267,111
Average $ Saved

39
Average Days Saved

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve.

Read what our members are saying

What Is a Blueprint?

A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.

Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.

Need Extra Help?
Try Our Guided Implementations

Get the help you need in this 5-phase advisory process. You'll receive 14 touchpoints with our researchers, all included in your membership.

Guided Implementation #1 - Lay the groundwork for PM success
  • Call #1 - Determine your current level of PM process maturity
  • Call #2 - Right-size your project governance structure
  • Call #3 - Differentiate between a project and a non-project for your organization
  • Call #4 - Set different levels of projects

Guided Implementation #2 - Build a lightweight PM process for small initiatives
  • Call #1 - Discover opportunities for streamlining PM for small, low-risk projects
  • Call #2 - Tailor Info-Tech’s PM approach for small projects to your organization

Guided Implementation #3 - Establish initiation and planning protocols for medium-to-large projects
  • Call #1 - Learn about Info-Tech’s recommended best practices for project initiation and planning
  • Call #2 - Tailor Info-Tech’s fully featured PM approach for medium-to-large projects to your organization

Guided Implementation #4 - Develop execution and closing procedures for medium-to-large projects
  • Call #1 - Learn about Info-Tech’s recommended best practices for project execution and closing
  • Call #2 - Tailor Info-Tech’s fully featured PM approach for medium-to-large projects to your organization

Guided Implementation #5 - Implement your PM SOP
  • Call #1 - Create a single document for planning a medium-sized project
  • Call #2 - Estimate PM overhead cost
  • Call #3 - Develop a training plan for project managers
  • Call #4 - Build an implementation roadmap

Contributors

  • Lindsay Scott, Director, Arras People
  • Ron Rosenhead, CEO, Project Agency
  • Sean Whitaker, CEO/Consultant, Crystal
  • Matt Brudzynski, Founder, Next Insight
  • Rick Morris, President, R2 Consulting, LLC
  • Terry Jones, Senior IT Manager, State of Oregon
  • Juan Riesgo, EMEA SAP Service Delivery Manager, El Dupont De Nemours and Company
  • Jeremy Clement, Director of Finance, College of Charleston
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