Develop an Enterprise Content Management Strategy and Roadmap
Organize your documents and files to make your content findable.
- The volume of organizational content continues to grow exponentially. As a result, the need for an ECM strategy is increasingly apparent in organizations everywhere – on its own or as part of broader information management.
- The lack of an ECM body of knowledge for developing ECM strategies and capabilities makes defining a roadmap a challenging, if not impossible, endeavor for non-experts.
Our Advice
Critical Insight
- ECM is critical to organizational survival. ECM underpins effective information management which is vital to surviving and thriving in the Digital Revolution.
- Engage many hands to make light work. Changing your ECM capabilities is about changing organizational behavior; take an all-hands-on-deck approach to make the most of information gathering, create a vested interest, and secure buy-in.
- ECM is a living, breathing thing. World-class ECM capabilities are not built overnight; be realistic about what you can achieve in this iteration based on your maturity.
Impact and Result
- Establish a starting point, and determine what is in scope for your ECM strategy.
- Conduct an operational assessment to find out what your people need.
- Create a roadmap that will bring your future-state ECM capability visions to life.
- Kick start project execution with a comprehensive ECM roadmap execution toolkit.
Develop an Enterprise Content Management Strategy and Roadmap
Start here – read the Executive Brief
Read our concise Executive Brief to find out why you should develop an ECM strategy and roadmap, review Info-Tech’s methodology, and understand the four ways we can support you in completing this project.
1. Kick off the ECM strategy project
Define the scope of your ECM strategy, outline strategic objectives, assign roles and responsibilities, and gain project approval.
2. Understand the current ECM operations and determine the future ECM capability
Conduct an ECM operational assessment, identify improvement opportunities, and determine future-state visions for your ECM capability.
3. Develop, socialize, and execute the ECM roadmap
Select and scope work initiatives to build and execute your ECM strategy roadmap.
Member Testimonials
After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this blueprint and what our clients have to say.
8.8/10
Overall Impact
$27,931
Average $ Saved
22
Average Days Saved
Client
Experience
Impact
$ Saved
Days Saved
LION
Workshop
8/10
$30,989
50
CAF - Corporacion Andina de Fomento
Guided Implementation
10/10
$12,395
20
Knights of Columbus
Workshop
9/10
N/A
14
Trinidad / Benham Corporation
Guided Implementation
9/10
$58,880
10
ActivEdge Technologies Limited
Guided Implementation
8/10
$12,395
20
Mohawk Council of Kahnawake
Guided Implementation
9/10
$25,000
20
Westoba Credit Union Limited
Workshop
8/10
$50,000
47
Dark Fibre Africa
Guided Implementation
10/10
N/A
N/A
Cross Country Mortgage, Inc.
Guided Implementation
10/10
$61,979
20
Long Beach Transit
Guided Implementation
10/10
N/A
N/A
ArcBest Technologies
Workshop
8/10
N/A
N/A
College of the Ozarks
Guided Implementation
10/10
$6,000
14
Orange County Sanitation Districts
Guided Implementation
8/10
$12,776
10
Cross Country Mortgage, Inc.
Guided Implementation
10/10
N/A
N/A
Arizona Western College
Guided Implementation
10/10
N/A
N/A
City of Leduc
Guided Implementation
9/10
$27,500
20
Apogee Enterprises, Inc
Guided Implementation
8/10
N/A
N/A
AgCountry Farm Credit Services
Workshop
9/10
$12,733
10
City of Leduc
Guided Implementation
8/10
N/A
N/A
City of Toronto
Guided Implementation
9/10
N/A
20
City of Houston Department of Aviation
Workshop
10/10
$1.27M
120
Canadian Stewardship Services Alliance Inc. (CSSA)
Workshop
10/10
$16,000
10
Onsite Workshop: Develop an Enterprise Content Management Strategy and Roadmap
Onsite workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost onsite delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.
Module 1: Level Set Workshop
The Purpose
Level set understanding of current ECM maturity and existing ECM capabilities.
Key Benefits Achieved
Contextualized organizational ECM capabilities enable proper project kick-off.
Activities
Outputs
Establish workshop goals and success factors.
Review organizational objectives and priorities.
Identify objectives for ECM strategy.
Determine the ECM operating model and identify priority areas.
- ECM Operating Model
Introduce project charter.
- ECM Strategy Development Project Charter
Module 2: Define Future-State Visions
The Purpose
Design the future state of core ECM capabilities.
Key Benefits Achieved
Documented, graphic representation of future-state visions.
Activities
Outputs
Determine root causes of ECM improvement opportunities.
Understand relevant ECM capability areas.
Visualize ideal future state for ECM capability areas.
- Future-State Summary Graphics
Module 3: Conduct Operational Assessment
The Purpose
Gather information at the stakeholder and organization levels to identify improvement opportunities.
Key Benefits Achieved
Thorough understanding of current state and gaps in existing ECM operations.
Activities
Outputs
Review and revise the ECM operating model.
Conduct ECM operational footprint assessment(s).
Conduct ECM information lifecycle assessment(s).
- Operational Assessment Documentation
Summarize and consolidate ECM improvement opportunities.
- ECM Improvement Opportunities Register
Module 4: Select and Scope Work Initiatives
The Purpose
- Select work initiatives for inclusion in the ECM roadmap.
- Scope work initiative RACI and timelines.
Key Benefits Achieved
Detailed outline of work initiatives necessary to assemble roadmap and identify execution tools.
Activities
Outputs
Review and revise ECM future-state summary graphics.
Understand ECM roadmap work initiatives related to each ECM capability area.
Evaluate and select work initiatives for inclusion in roadmap.
- ECM Roadmap Work Initiative Action Plans (initial drafts)
Assign stakeholder roles and determine order and timing for work onitiatives.
Module 5: Build Roadmap and Assemble Execution Toolkit
The Purpose
Assemble roadmap using work initiatives previously selected and scoped.
Key Benefits Achieved
- Detailed action plan to execute ECM strategy.
- Valuable resources identified to assist in strategy execution.
Activities
Outputs
Review and revise ECM roadmap work initiative action plans.
Identify and understand priority work initiatives.
Review and understand related tools and templates in Info-Tech’s ECM execution toolkit.
Assemble customized three-level ECM roadmap and execution toolkit.
- Three-Level ECM Roadmap
- ECM Roadmap Execution Toolkit
About Info-Tech
Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.
We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.
What Is a Blueprint?
A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.
Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.
Need Extra Help?
Try Our Guided Implementations
Get the help you need in this 3-phase advisory process. You'll receive 9 touchpoints with our researchers, all included in your membership.
Guided Implementation #1 - Kick off the ECM strategy project
- Call #1 - Scope ECM operating model and identify priorities and objectives.
- Call #2 - Determine stakeholder perspectives required for information gathering.
- Call #3 - Schedule stakeholder group information gathering sessions.
Guided Implementation #2 - Understand the current ECM operations and determine the future ECM capability
- Call #1 - Understand operational assessment activities and elicitation guides.
- Call #2 - Review and understand operational assessment outputs.
- Call #3 - Understand ECM capability areas.
Guided Implementation #3 - Develop, socialize, and execute the ECM roadmap
- Call #1 - Review ECM future-state visions.
- Call #2 - Understand ECM roadmap work initiatives.
- Call #3 - Review ECM strategy roadmap.
Contributors
- Andrew Lin, Technical Product Manager, Tax Analysts
- Astoria Luzzi, Masters of Information Graduate, University of Toronto
- Chris Whiting, Solutions Architect, APA Group
- Dan Elam, Vice President, Contoural
- Deborah Ochsenreiter, IT Systems Analyst, SDFCU
- Hemant Prasad, CEO, Crest Business Solutions Pte Ltd.
- Ilidia Sa Melo, Deputy City Clerk, Manager of Information Management and Archives, City of Cambridge
- Issam M. Ali, Information Management Consultant, Do IT Right
- Jack Hakimian, Director, Digital Technology, Sun Life Financial
- Scott Schieber, Manager, IT Applications Development, Blue Bird Corporation
- Shajehan Rao, CEO/ECM Consultant, Kheprisoft