Implement a Proactive and Consistent Vendor Selection Process
Formalize your process to eliminate bias and maximize value.
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A poor selection process leads to a poor selection. Symptoms of a poor selection include:
- Employees spend time finding workarounds for tasks that the system cannot do
- The system is always being “fixed”
- Budgets are overrun
- The system takes so long to buy that the competitive opportunity is lost
- People tell you that features are missing that you never knew were wanted
- There are complaints that the system doesn’t work
- The vendor keeps asking for more money
- People challenge how the decision to buy this solution was made
- It seemed to take forever to come to a buying decision
- The cost was much higher than expected
A robust and transparent process will help navigate organizational bias and lead to a good selection. The benefits of a good selection include:
- Happy, productive users
- Appropriate system functionality
- Fair, transparent, and predictable pricing
- Minimal wastage
- Eliminated surprises
- Enhanced procurement process transparency and auditability
- Cost reduction
- Faster procurements
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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
Book NowModule 1: Establish Vendor Selection Process
The Purpose
- Document and refine your vendor selection process.
Key Benefits Achieved
- Formalized vendor
selection process.
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Map current process. |
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| 1.2 | Identify gaps in current process. |
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| 1.3 | Amend and document process. |
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Module 2: Gather Requirements
The Purpose
- Write a project plan and gather requirements.
Key Benefits Achieved
- Gathered and prioritized requirements.
- A clear project plan.
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Write a project plan. |
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| 2.2 | Gather and prioritize requirements. |
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| 2.3 | Write your scenario and use cases. |
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Module 3: Write and Assemble RFx Package
The Purpose
- Learn about
different RFx options and draft a successful RFx package.
Key Benefits Achieved
- Complete RFx package.
| Activities: | Outputs: | |
|---|---|---|
| 3.1 | Review different RFx options. |
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| 3.2 | Draft RFx. |
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| 3.3 | Make a plan for soliciting feedback and publishing the RFx. |
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Module 4: Perform Due Diligence
The Purpose
- Perform due diligence on candidate vendors.
Key Benefits Achieved
- Crucial information and data points
gathered about candidate vendors
- Due diligence completed.
| Activities: | Outputs: | |
|---|---|---|
| 4.1 | Customize a vendor reference script. |
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| 4.2 | Reference Script Template |
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| 4.3 | Review the due diligence checklist and key activities. |
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Module 5: Evaluate Candidate Solutions
The Purpose
- Evaluate your vendor proposals.
Key Benefits Achieved
- A selected vendor to recommend to
management with a formal presentation.
| Activities: | Outputs: | |
|---|---|---|
| 5.1 | Calculate TCO. |
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| 5.2 | Evaluator’s Guidebook |
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| 5.3 | Prepare final evaluation. |
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| 5.4 | Prepare presentation for management. |
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