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- More and more projects require accurate data on contracts, software, and hardware, and in all but the smaller enterprises, this can be very challenging to access and maintain.
- Automation is crucial to collecting the data, but ensuring the tool actually fits your environment is key to the tool processing the data into usable reports.
- Start looking at tools with a strong understanding of your needs to ensure a good product match as well as price match. You don’t always have to spend a fortune to find the right solution.
- Complex licensing rules can be calculated manually using information gathered through asset discovery. But where the footprint of complex licensing is high, such as a large Oracle solution, tools designed specifically for comparing hardware components to software licensing rules can help to both meet compliance and save significant dollars.
- Integration with service management tools may be significant to workflow improvement and increased accuracy in data management.
- Occasionally there is a need for multiple tools in highly complex environments. Choose one to cover the majority of scenarios but add integration to requirements documents. Book a call with an analyst to discuss these options in more detail.
Impact and Result
- Understand what features are available from asset management software providers and how they can benefit your organization.
- Identify an asset management solution that meets your organization’s specific use case without overpaying for unnecessary features.
- Determine which asset management solution provides the best value for your organization.
This guided implementation is a three call advisory process.
Guided Implementation #1 -
Call #1 - Shortlist Assistance and Requirements
Get off to a productive start: Discuss the market space and how vendors are evaluated. Decide which platform suits you best and narrow down the options based on customized requirements.
Guided Implementation #2 -
Call #1 - RFP and Budget Review
Interpret and act on RFP results: Review vendors’ RFPs and ensure the solution will meet your needs. Discuss average pricing of solutions and what can fit into your budget.
Guided Implementation #3 -
Call #1 - Negotiation and Contract Review
Purchase optimization: Review contracts and discuss best practices in negotiation tactics to get the best price for your solution.
After each Info-Tech experience, we ask our members to quantify the real time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this Blueprint, and what our clients have to say.