Govern Office 365 | Info-Tech Research Group

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Exploring the enterprise collaboration marketspace is difficult. The difficulty in finding a suitable collaboration tool is that there are many ways to collaborate, with just as many tools to match.

Our Advice

Critical Insight

Map your organizational goals to the administration features available in the Office 365 console. Your governance should reflect your requirements.

Impact and Result

The result is a defined plan for controlling Office 365 by leveraging hard controls to align Microsoft’s toolset with your needs and creating acceptable use policies and communication plans to highlight the impact of the transition to Office 365 on the end-user population.

Govern Office 365 Research & Tools

Start here – read the Executive Brief

Understand the challenges posed by governing Office 365 and the necessity of deploying proper governance.

Govern Office 365 – Executive Brief

1. Define your organizational goals

Develop a list of organizational goals that will enable you to leverage the Office 365 toolset to its fullest extent while also implementing sensible governance.

2. Control your Office 365 environment

Use Info-Tech's toolset to build out controls for OneDrive, SharePoint, and Teams that align with your organizational goals as they relate to governance.

3. Communicate your results

Communicate the results of your Office 365 governance program using Info-Tech's toolset.

Member Testimonials

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this blueprint and what our clients have to say.

9.4/10

Overall Impact

$27,203

Average $ Saved

25

Average Days Saved

Client

Experience

Impact

$ Saved

Days Saved

Testimonial

SSFM International

Workshop

10/10

$31,499

16

Jeremy was very pleasant to work with. He is well versed of the topic and facilitated with great examples and insights of our business pursuits. Much appreciation for his support and guidance.

Government of Nunavut

Workshop

9/10

$75,000

50

Estimates for time and cost are really a best guess. The workshop helped put some focus to our team in discussing the whole O365 Governance. We have been struggling with this for about 2 years. We do not have any SME on this topic, so people are kind ...

Bermuda Monetary Authority

Guided Implementation

9/10

$11,339

10

Saskatchewan Workers Compensation Board

Guided Implementation

10/10

$10,000

2

John provided practical advice on data classification and on M365 controls that will get us to implementation faster.

City of Rohnert Park

Guided Implementation

7/10

N/A

1

The Saskatchewan Liquor and Gaming Authority

Guided Implementation

9/10

$5,000

5

Jeremy had a lot of knowledge regarding the subject and was able to answer all of the questions that we threw at him. He also provided detailed notes regarding our discussion and included several relevant links in his follow up e-mail. Overall, our ent...

Akin Gump Strauss Hauer & Feld LLP

Workshop

10/10

$20,159

10

Scheduling of workshop can be optimized and be easy for customers. We had few scoping calls instead one. The workshop content, discussions, presentation delivery were very good and valuable. T...

Government of Yukon

Workshop

10/10

$75,000

90

Jeremy and Ibrahim were extremely knowledgeable about 365 and able to answer our questions or find an answer to our questions. They were adaptable to where we are in our 365 Governance development and tool deployment, allowing us to leverage the workshop...

Rosens Diversified

Guided Implementation

10/10

$29,609

60

Hit the nail on the head. The worksheet is exactly what I was looking for. This worksheet will help to eliminate the guesswork on mapping security controls to OneDrive, SharePoint and Teams. So happy to have met up with Fred and to get this very valuable...

Ottawa Police

Guided Implementation

9/10

$10,000

10

Jeremy has been very helpful in implementing Office 365 Control Maps to assist us in our governance initiative for Office 365

Open Text Corporation

Guided Implementation

10/10

$30,999

20

The Govern O365 research helped us to quickly review our data and privacy controls. In our continuous efforts to deliver a reliable and secure messaging and collaboration platform, this research and call helped increase speed to outcome.

Load More Testimonials

Workshop: Govern Office 365

Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.

Module 1: Define Goals

The Purpose

Develop a plan to assess the capabilities of the Office 365 solution and select licensing for the product.

Key Benefits Achieved

Office 365 capability assessment (right-size licensing)
Acceptable Use Policies
Mapped Office 365 controls

Activities

Outputs

1.1

Review organizational goals.

List of organizational goals

1.2

Evaluate Office 365 capabilities.

1.3

Conduct the Office 365 capability assessment.

1.4

Define user groups.

1.5

Finalize licensing.

Targeted licensing decision

Module 2: Build Refined Governance Priorities

The Purpose

Leverage the Office 365 governance framework to develop and refined governance priorities.
Build a SharePoint acceptable use policy and define SharePoint controls.

Key Benefits Achieved

Refined governance priorities
List of SharePoint controls
SharePoint acceptable use policy

Activities

Outputs

2.1

Explore the Office 365 Framework.

2.2

Conduct governance priorities refinement exercise.

Refined governance priorities

2.3

Populate the Office 365 control map (SharePoint).

SharePoint control map

2.4

Build acceptable use policy (SharePoint).

Sharepoint acceptable use policy

Module 3: Control Office 365

The Purpose

Implement governance priorities for OneDrive and Teams.

Key Benefits Achieved

Clearly defined acceptable use policies for OneDrive and Teams
List of OneDrive and Teams controls

Activities

Outputs

3.1

Populate the Office 365 Control Map (OneDrive).

OneDrive controls

3.2

Build acceptable use policy (OneDrive).

OneDrive acceptable use policy

3.3

Populate the Office 365 Control Map (Teams).

Teams controls

3.4

Build acceptable use policy (Teams).

Teams acceptable use policy

Module 4: SOW Walkthrough

The Purpose

Build a plan to communicate coming changes to the productivity environment.

Key Benefits Achieved

Communication plan covering SharePoint, Teams, and OneDrive

Activities

Outputs

4.1

Build SharePoint one pager.

SharePoint one pager

4.2

Build OneDrive one pager.

OneDrive one pager

4.3

Build Teams one pager.

Teams one pager

4.4

Finalize communication plan.

Overall finalized communication plan

Module 5: Communicate and Implement

The Purpose

Finalize deliverables and plan post-workshop communications.

Key Benefits Achieved

Completed Office 365 governance plan
Finalized deliverables

Activities

Outputs

5.1

Completed in-progress deliverables from previous four days.

Completed acceptable use policies
Completed control map
Completed communication plan
Completed licensing decision

5.2

Set up review time for workshop deliverables and to discuss next steps.

5.3

Validate governance with stakeholders.

Office 365 is as difficult to wrangle as it is valuable. Leverage best practices to produce governance outcomes aligned with your goals.

About Info-Tech

Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.

We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.

Member Rating

9.4/10
Overall Impact

$27,203
Average $ Saved

25
Average Days Saved

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve.

Read what our members are saying

What Is a Blueprint?

A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.

Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.

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Guided Implementation #1 - Define your organizational goals

Call #1 - Conduct a goals exercise and introduce the capability assessment.

Guided Implementation #2 - Control your Office 365 environment

Call #1 - Refine governance objectives.
Call #2 - Build out controls (repeat this call for all relevant services).

Guided Implementation #3 - Communicate your results

Call #1 - Formalize governance and build out one pagers.
Call #2 - Finalize communication plan.

Author

Jeremy Roberts

Contributors

Jorge Carvalho, Collaboration Solutions Architect, LendLease
Bryan Mierzejewski, VP, Network & Security Manager, Guilford Savings Bank
Charles Nguyen, VP of Strategic Partnerships, NetGovern
Chris Kershaw, Manager Enterprise Information Management, Strathcona County
Dan Nobles, Senior Systems Specialist, Alabama Department of Environmental Management
Harry Fukasawa, Executive Senior Advisor, Mitsubishi Chemical Holdings America, Inc.
Joerg Meissner, Sr. Architect Azure/O365, Ovatio Technologies
Mathieu Duhamel, IT Application Director, Richter
Pankaj Srivastava, JGM, Office of CIO, Nayara Energy
Phil Yaghi, Director, Sales Engineering, Hyalto
Steven Smith, IT Infrastructure Manager, Seattle Housing Authority
One anonymous contributor

Search Code: 96668
Last Revised: March 19, 2021

TAGS:

office 365, microsoft 365, sharepoint, sharepoint online, teams, microsoft teams, office 365 governance, microsoft 365 governance, onedrive, onedrive for business, controls, acceptable use

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