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Consolidate IT Asset Management

Enterprise-wide decisions require a centralized view into enterprise-wide assets.

  • Without a centralized view into assets, including a single IT asset management (ITAM) tool, organizations can’t track assets and their movement across locations or where money is being spent to identify areas for cost savings.
  • Audits are conducted globally, but if asset management is done locally there is no way to provide the data and information needed to achieve compliance and get through the audit successfully and without penalties.
  • Multiple contracts and licenses in different locations lead to duplication of effort and wasted resources.

Our Advice

Critical Insight

  • You can’t realize the full benefits of asset management through a decentralized model. Even with good asset management practices in place, without a centralized oversight into those processes, you will fail to realize the benefits of the effort put into managing equipment lifecycles.
  • Consolidating asset management doesn’t simply mean moving your data into one ITAM tool. There must be a focus on standardizing and consolidating processes at the same time or the data in the centralized tool will be meaningless.

Impact and Result

  • Moving to a single system of record and standardized processes will provide a clear view of hardware and software assets, contracts, and lifecycles across the organization to make more informed decisions.
  • Improved visibility can inform software and hardware rationalization and uncover opportunities for redeployment, leading to cost savings and reduced total cost of ownership.
  • A single ITAM tool or database ensures accurate and up-to-date inventory and improved capabilities for data integration.

Consolidate IT Asset Management Research & Tools

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should build a plan to consolidate IT asset management, review Info-Tech’s methodology, and understand the four ways we can support you in completing this project.

1. Assess current ITAM programs and data

Initiate the project by assembling a project team and identifying key stakeholders, and then conduct a comprehensive assessment of current ITAM practices and major assets in each location.

2. Plan consolidated ITAM

Evaluate needs and requirements, compare ITAM processes, policies, software, and hardware across locations, and then use this information to design the consolidated ITAM program.

Consolidate IT Asset Management preview picture

About Info-Tech

Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.

We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.

What Is a Blueprint?

A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.

Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.

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Guided Implementation 1: Assess current ITAM programs and data
  • Call 1: Identify key stakeholders to engage, then assemble project team to complete the consolidation.
  • Call 2: Define drivers, objectives, and metrics for the project and develop a project charter to guide the consolidation.
  • Call 3: Conduct a comprehensive assessment of current ITAM processes and policies as well as major software and hardware assets in each location that will be involved in the consolidation.

Guided Implementation 2: Plan consolidated ITAM
  • Call 1: Evaluate needs of stakeholders in each location and build a requirements list for a new ITAM tool.
  • Call 2: Compare ITAM processes, policies, software, and hardware across locations.
  • Call 3: Design ITAM program: define and document ITAM processes and policies in an SOP, develop an ITAM tool shortlist and RFP, and define staffing roles and responsibilities.

Guided Implementation 3: Develop transition plan
  • Call 1: Build a plan to achieve the consolidation, including prioritized initiatives with assigned responsibility.
  • Call 2: Develop an RFP to hire a consultant to assist during and after the consolidation, if needed.
  • Call 3: Develop a plan for targeted and timely communications to all stakeholders involved in the consolidation.

Authors

Sandi Conrad

Michel Hebert

Natalie Sansone

Contributors

  • Michael Dean, Director, User Support Services, Des Moines University
  • Simon Leuty, Co-founder, Livingstone Tech
  • Clare Walsh, PR consultant, Adesso Tech, Inc.
  • Alex Monaghan, Director, Presales EMEA, Product Support Solutions
  • Ben Brand, SAM Practice Manager, Insight
  • Michael Swanson, President, ISAM
  • Bruce Aboudara, SVP, Marketing & Business Development, Scalable Software
  • Will Degener, Senior Solutions Consultant, Scalable Software
  • Three anonymous contributors
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