Select and Implement an IT PPM Solution
Base your IT PPM tool selection on usability not features.
RETIRED CONTENT
Please note that the content on this page is retired. This content is not maintained and may contain information or links that are out of date.Historically, organizations have struggled to attain the long-term sustainable adoption of the PPM solutions needed to improve the ability of the project portfolio to produce value and to improve core stakeholders’ satisfaction with the PMO.
- Wide-spread failure to secure long-term sustainable adoption of commercial PPM solutions
- The selection of PPM solutions that are too complex and difficult to maintain
- The selection of PPM solutions that cannot handle the quantity and diversity of the project data contained in your organization’s project portfolio
If implemented successfully, commercial PPM solutions reduce the time and labor required to collect large quantities of complex and diverse project data and quickly produce reliable and up-to-date reports required by executive decision makers to make tough project choices. This frees up PMO resources to engage more directly with business leaders and project teams.
- Improved awareness of portfolio-wide project capacity
- Improved demand management (project intake and prioritization)
- Improved resource management
- Improved portfolio success (strategic alignment, operational efficiency, and stakeholder satisfaction)
Book Your Workshop
Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
Module 1: Launch the PPM Solution Project and Gather Requirements
The Purpose
- Create a PPM solution selection and implementation project charter.
- Gather the business and technical requirements for the PPM solution.
- Establish clear and measurable success criteria for your PPM solution project.
Key Benefits Achieved
- Comprehensive project plan
- Comprehensive and organized record of the various PPM solution requirements
- A record of PPM solution project goals and criteria that can be used in the future to establish the success of the project
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Brainstorm, refine, and prioritize your PPM solution needs |
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| 1.2 | Stakeholder identification exercise |
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| 1.3 | Project charter work session |
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| 1.4 | Requirements gathering work session |
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| 1.5 | PPM solution success metrics workbook session |
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Module 2: Select a PPM Solution
The Purpose
- Identify the PPM solutions that are most appropriate for your organization’s size and level of PPM maturity.
- Create a PPM solution and vendor shortlist.
- Create a request for proposal (RFP).
- Create a PPM solution scoring and evaluation tool.
Key Benefits Achieved
- Knowledge of the PPM solution market and the various features available
- An informed shortlist of PPM vendors
- An organized and focused method for evaluating the often long and complex responses to the RFP that vendors provide
- The groundwork for an informed and defensible selection of a PPM solution for your organization
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Assess the size of your organization and the level of PPM maturity to select the most appropriate use case |
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| 2.2 | PPM solution requirements and criteria ranking activity |
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| 2.3 | An RFP working session |
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| 2.4 | Build an RFP evaluation tool |
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Module 3: Prepare for the PPM Solution Implementation
The Purpose
- To think ahead to the eventual implementation of the solution that will occur once the selection phase is completed
Key Benefits Achieved
- An understanding of key insights and steps that will help avoid mistakes resulting in poor adoption or PPM solutions that end up producing little tangible value
| Activities: | Outputs: | |
|---|---|---|
| 3.1 | Outline high-level implementation stages |
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| 3.2 | Organizational change management strategy session |
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| 3.3 | A PPM project success metrics planning session |
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