Tailor an IT Governance Plan to Fit Organizational Needs

Drive business value and enable effective decision making by optimizing IT governance structure and processes.

Onsite Workshop

Unmanaged and ad hoc approaches to IT governance cause:

  • Misconceptions about business and IT goals and priorities between the various management and personnel levels.
  • Long decision-making cycles.
  • Conflicting guidance around prioritization.
  • Limited scope for the management of risk process.
  • Absent or incomplete management of portfolios – no life cycle approach.
  • Undocumented, incomplete knowledge and information, and no formal knowledge transfer.
  • Delayed or accelerated project implementations.
  • Duplicated effort and technology redundancies between departments.
  • IT/technology focused reporting instead of business focused.

Having an effective IT governance structure and processes will allow you to:

  • Provide a formalized process for managing organizational decision making.
  • Save time and money by ensuring that time spent in meetings is effective and that the right people are in those meetings, and preserve IT’s ability to make the most appropriate decision.
  • Foster a culture of accountability for decision making, identifying and resolving issues, and foster communication throughout the organization.
  • Optimize risk by ensuring proper risk thresholds are understood, targeted, and ultimately managed.
  • Optimize your resource allocation by reducing wasteful activities through proper allocation of authority through defined, documented, and communicated roles and responsibilities.

Module 1: Conduct a Current State Assessment

The Purpose

  • Identify your IT objectives.
  • Assess the current state of your IT governance.
  • Identify the value of your current IT governance structure.

Key Benefits Achieved

  • Establish the current state of your IT governance structure.

Activities: Outputs:
1.1 Identify objectives
  • Prioritized IT objectives
1.2 Set target state capability goals
  • IT Governance Structure Selection Tool and metrics

Module 2: Define the Future State

The Purpose

  • Identify which committees are needed in order to meet your business goals.
  • Create a committee charter, define roles and responsibilities, and set committee agendas and meeting schedules.

Key Benefits Achieved

  • Build out the IT governance structure and committees.

Activities: Outputs:
2.1 Formulate your current IT governance structure
  • IT governance roadblocks
2.2 Build your future state IT governance structure
  • IT governance target state structure
2.3 Draft your ITSC governance documentation
  • Committee purpose, agenda, RACI, and procedures for the ITSC

Module 3: Draft and Test a Governance Process

The Purpose

  • Identification of the inputs and outputs for governance responsibilities.
  • Clear thresholds for decision making for the governance areas.
  • Updated structure for governance.

Key Benefits Achieved

  • Effectively run governance committees.
  • Ensure that each committee responsibility is actionable, and has defined inputs and outputs.

Activities: Outputs:
3.1 Define the inputs and outputs for governance areas
  • Governance area inputs and outputs
3.2 Test governance process and committee set up
  • Validated governance structure
3.3 Identify implementation stakeholders
  • Stakeholder power map

Module 4: Build a Communication and Action Plan

The Purpose

  • Provide rationale for the change in IT governance structure.
  • Create stakeholder management plan.
  • Create communication plan.
  • Create action plan for the next steps.

Key Benefits Achieved

  • Communicate the rationale for the change in the IT governance structure using practical communication plans.

Activities: Outputs:
4.1 Build the communication plan
  • Stakeholder management plan, communication plan
4.2 Next steps
  • Action plan

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