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Select a Student Information System

Find the student information system that matches your strategic goals.

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Selecting an SIS is a complex task and making the wrong technology selection can result in significant negative implications for the institution leading to:

  • Incorrect or only a partial list of requirements.
  • Lack of stakeholder engagement.
  • Increased complexity and risk.
  • Poor system fit.
  • Inability to attain strategic goals.
  • Resistance to change.

Selecting an SIS solution using Info-Tech’s approach has many benefits. It leads to:

  • Assessing the institution’s readiness.
  • Structured approach to gathering requirements.
  • Requirements prioritization.
  • Structured approach to vendor selection.
  • Structured approach to demonstration scoring.

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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.

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Module 1: Target and Current Capabilities

The Purpose

  • Define overarching objectives.
  • Identify constraints and hurdles.
  • Define key success metrics.
  • Define target capabilities.
  • Define current capabilities.

Key Benefits Achieved

  • Clear project objectives.
  • Level-setting of SIS knowledge.
  • Understanding of SIS current state.
  • Agreement on SIS target state.

Activities: Outputs:
1.1 Define overarching objectives.
  • SIS operational objectives, updated charter.
1.2 Define constraints and hurdles.
  • Project constraints, project hurdles.
1.3 Define key success metrics.
  • Project metrics.
1.4 Define target capabilities.
  • Level 1 target capabilities, updated project metrics.
1.5 Define current capabilities.
  • Level 1 current capabilities.

Module 2: Capability Gaps and Requirements

The Purpose

  • Identify capabilities gaps.
  • Elicit and prioritize requirements.

Key Benefits Achieved

  • Identify capabilities gaps.
  • Priorities to pursue to fill gaps and requirements.
  • Measures of project success.

Activities: Outputs:
2.1 Define current capabilities gaps.
  • Level 1 current capabilities, gaps between current and target.
2.2 Elicit and capture your SIS requirements.
  • Inventory of business requirements, prioritized requirements.
2.3 Prioritize your solution requirements.
  • De-duplicated, prioritized, and categorized requirements.

Module 3: Prepare RFP

The Purpose

  • Develop content for the request of proposal (RFP) document.
  • Prepare demonstrations and scoring templates.

Key Benefits Achieved

  • Documented requirements for the request of proposal document.
  • Demonstration scripts and vendor scoring tools ready.

Activities: Outputs:
3.1 Create an RFP to submit to SIS vendors.
  • Inventory of business requirements for RFP document.
3.2 Build a response template to standardize potential vendor responses and streamline your evaluation process.
  • SIS Vendor Response Template.
3.3 Evaluate RFP responses with a clear scoring process.
  • SIS Request for Proposal Template.

Module 4: Vendor Demonstrations and Selection

The Purpose

  • Build a demonstration script.
  • Prepare evaluation scorecard for vendor demonstrations.
  • Define criteria for selection.

Key Benefits Achieved

  • Structured approach to vendor demonstrations.
  • Alignment on the evaluation criteria for the demonstrations.

Activities: Outputs:
4.1 Build a demo script to evaluate product demonstrations by vendors.
  • SIS demo script.
4.2 Evaluate vendor product demonstrations to inform your selection process.
  • SIS Request for Proposal and Demonstration Scoring Tool.
4.3 Create short-list.
  • SIS demonstration vendor scores.
4.4 Establish your vendor selection evaluation criteria.
  • SIS demo scripts and evaluation criteria.
4.5 Select your solution.
  • SIS vendor and product selection.
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