Run Better Meetings

Hybrid, virtual, or in person – set meeting best practices that support your desired meeting norms.

Onsite Workshop

Broken virtual meetings impact everyone:

  • Meeting time is wasted while attendees struggle with disjointed video conferencing tools.
  • Remote attendees are left out of important conversations.
  • Collaboration suffers while attendees must work from home.

Improving how meetings run will empower the entire company:

  • Virtual meetings will run more effectively.
  • In-person and remote workers can collaborate more effectively.
  • The return to the workplace can run more smoothly.
  • People are more confident with their meeting software.

Module 1: Identify Current State of Meetings

The Purpose

  • Understand the current state of meetings in your organization.

Key Benefits Achieved

  • What you need to keep doing and what you need to change

Activities: Outputs:
1.1 Brainstorm meeting types.
  • Documented challenges with meetings
1.2 Document meeting norms.
  • Meeting norms
1.3 Document and categorize meeting challenges.
  • Desired changes to meeting norms

Module 2: Review and Identify Best Practices

The Purpose

  • Review and implement meeting best practices.

Key Benefits Achieved

  • Defined meeting best practices for your organization

Activities: Outputs:
2.1 Document meeting roles and expectations.
  • Meeting roles and expectations
2.2 Review common meeting challenges and identify best practices.
  • List of meeting best practices
2.3 Document when to use a hybrid meeting, virtual meeting, or an in-person meeting.
  • Guidelines to help workers choose between a hybrid, virtual, or in-person meeting
2.4 Develop a training program.
  • Training plan for meetings

Module 3: Improve Meeting Technology

The Purpose

  • Identify opportunities to improve meeting technology.

Key Benefits Achieved

  • A strategy for improving the underlying technologies and meeting spaces

Activities: Outputs:
3.1 Empower virtual meeting attendees.
3.2 Optimize spaces for hybrid meetings.
  • Desired improvements to meeting rooms and meeting technology
3.3 Build a team of meeting champions.
  • Charter for the team of meeting champions
3.4 Iterate to build and improve meeting technology.
3.5 Guide users toward each technology.
  • Communications Guide Poster

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