Right-Size Project Management for Infrastructure and Operations

Equip your project managers with a purpose-built approach to project management.

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Failure to properly plan and manage projects can result in:

  • Sub-optimal project outcomes (poor quality, over time, and over budget).
  • Cancelled projects.
  • Low satisfaction with IT.

Effectively planning and managing projects results in:

  • Successful project outcomes.
  • Better project management decision making.
  • Higher business satisfaction with IT.

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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.

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Module 1: Analyze the Current State

The Purpose

  • Assess the current state of infrastructure project management and establish a realistic target state.

Key Benefits Achieved

  • Realistic and well-informed workshop goals.

Activities: Outputs:
1.1 Introductions and workshop expectations activity.
  • Realistic workshop goals and expectations
1.2 Complete Info-Tech’s PPM Current State Scorecard diagnostic survey.
  • PPM Current State Scorecard
1.3 Assess pain points and analyze root causes.
  • Root cause analysis

Module 2: Define Project Management Baselines

The Purpose

  • Establish key project and project management baselines before building the process out.

Key Benefits Achieved

  • Stakeholder alignment on things like “what is a project?” and “how much time do we have for project management responsibilities?”

Activities: Outputs:
2.1 Refine the definition of a project for your infrastructure team.
  • Essential distinction between project and non-project work
2.2 Establish the criteria for assessing project levels to right-size project management processes.
  • Project Intake and Classification Tool
2.3 Perform a high-level project capacity assessment.
  • PPM High-Level Supply-Demand Calculator

Module 3: Establish Right-Sized Planning Processes

The Purpose

  • Develop appropriate initiation and planning practices for your infrastructure projects.

Key Benefits Achieved

  • Standardized and sustainable initiation and planning processes.

Activities: Outputs:
3.1 Define intake and initiation steps for infrastructure projects and project managers.
  • A process for the intake and initiation of infrastructure projects
3.2 Create requirements-driven scope statements and a plan for managing project changes.
  • A defined process for defining scope and managing scope changes
3.3 Create a task breakdown and schedule and define roles.
  • Processes for delineating project tasks and milestones, and defining stakeholder roles and responsibilities

Module 4: Develop Execution and Closure Protocol

The Purpose

  • Develop appropriate execution and closure practices for your infrastructure projects.

Key Benefits Achieved

  • Standardized and sustainable execution and closure processes.

Activities: Outputs:
4.1 Plan organizational change management aspects of a project.
  • A process to manage organizational change components of projects
4.2 Create a communications plan.
  • A standardized approach to communication planning and management
4.3 Develop project status reporting and risk management processes.
  • Status and risk management practices
4.4 Develop a closure checklist.
  • A process for effectively closing projects out

Module 5: Define an Implementation Plan

The Purpose

  • Define an implementation approach for your new processes.

Key Benefits Achieved

  • Well defined next steps on how to implement the tools and processes defined during the workshop.

Activities: Outputs:
5.1 Map your target state process.
  • Project Management Process Flow
5.2 Configure the Infrastructure and Operations Project Management Workbook.
  • Infrastructure and Operations Project Management Workbook
5.3 Plan training requirements and define an implementation plan.
  • Project Management Process Training Template
  • Implementation Plan
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