Review Top Contracts to Level the Playing Field With Key IT Vendors

Avoid common pitfalls and gotchas!

Onsite Workshop

Without an effective contract review process:

  • The IT organization often focuses on the less important terms and conditions.
  • The contract review process becomes long and confusing.

With an effective contract review process:

  • The IT organization can maximize benefit to itself and ensure the vendor takes on its fair share of responsibilities.
  • The contract review process becomes more effective and efficient.

Module 1: Assemble and Review Selected Contract Documentation

The Purpose

  • Review an IT contract to maximize benefit to your organization.

Key Benefits Achieved

  • Avoid common pitfalls and gotchas.
  • Save time and effort with a systematic contract review process.

Activities: Outputs:
1.1 Assemble the top 3-5 software license agreements ranked by business impact and spend.
1.2 Review those agreements to find meaningful cost reduction opportunities.
  • List of core software/technology contracts ranked by expense and renewal timing

Module 2: Document and Align IT and Business Needs to Contract Terms & Conditions and License Position

The Purpose

Ensure you are aligned in your focus toward vendor negotiation and in shared goals with the vendor.

Key Benefits Achieved

Clarified expectations so you buy what you actually need.

Activities: Outputs:
2.1 Reconcile license entitlements with business realities.
2.2 Map the path ahead for your contract renewals.
  • Entitlement needs and gaps documentation

Module 3: Develop the Contract Negotiation Plan

The Purpose

Create a structured approach to ensure that you achieve your objectives in the negotiation.

Key Benefits Achieved

Have a business outcome that will meet your requirements.

Activities: Outputs:
3.1 Collaborate to identify optimal license options, contract term improvements, and strategies for maximizing cost reduction.
  • Core service contract renewal project roadmap

Module 4: Present Proposed Renegotiation Strategy

The Purpose

Prepare contract negotiation strategy and tactics.

Key Benefits Achieved

Focus on the high-impact terms and conditions in negotiation.

Activities: Outputs:
4.1 Provide a negotiation strategy and tactics for each agreement with tailored steps to produce a best-in-class agreement.
  • Final report and strategy document

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