Move Away from File Shares and Organize Enterprise Information
You need a taxonomy, a plan, and a governance strategy.
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An organization without a strategy for unstructured information:
- Suffers from information overload; too many files, on too many shared drives, and in too many repositories.
- Is concerned with the lack of control of information in the enterprise.
- Doesn’t know how to start implementing ECM, SharePoint, or Enterprise Search.
A strategy for unstructured information in the enterprise:
- Balances the needs of different stakeholders: users and the business.
- Contributes to revenue growth and creates new value.
- Improves efficiency and operating margin.
- Responds to enterprise demand.
- Future-proofs the enterprise.
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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
Book NowModule 1: Document existing conditions
The Purpose
- Create a list of priorities for your information organization strategy.
- Align the priorities with IT and business strategies.
- Identify information sources that can serve as targets for an Information Organization initiative.
Key Benefits Achieved
- Identify key issues that need to be addressed by the Information Organization initiative.
- Recognize roles that will be affected by the initative.
- Target key information sources.
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Establish business priorities |
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| 1.2 | Prepare the business case |
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| 1.3 | Identify key sources of information |
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| 1.4 | Prioritize information sources |
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Module 2: Optimize Information Organization
The Purpose
- Detail user personas that are crucial to developing both taxonomies and information architectures.
- Determine project plans for moving forward with the information organization project.
- Create a governance plan to facilitate the ongoing maintenance of the Information Organization project.
Key Benefits Achieved
- Build a straw man taxonomy.
- Develop project plans for initiatives that will incorporate the taxonomy.
- Create a governance structure for the Information Governance project.
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Build user profiles |
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| 2.2 | Create the taxonomy |
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| 2.3 | Plan the migration |
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| 2.4 | Govern the Information Organization project |
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