Move Away from File Shares and Organize Enterprise Information
You need a taxonomy, a plan, and a governance strategy.
RETIRED CONTENT
Please note that the content on this page is retired. This content is not maintained and may contain information or links that are out of date.An organization without a strategy for unstructured information:
- Suffers from information overload; too many files, on too many shared drives, and in too many repositories.
- Is concerned with the lack of control of information in the enterprise.
- Doesn’t know how to start implementing ECM, SharePoint, or Enterprise Search.
A strategy for unstructured information in the enterprise:
- Balances the needs of different stakeholders: users and the business.
- Contributes to revenue growth and creates new value.
- Improves efficiency and operating margin.
- Responds to enterprise demand.
- Future-proofs the enterprise.
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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
Module 1: Document existing conditions
The Purpose
- Create a list of priorities for your information organization strategy.
- Align the priorities with IT and business strategies.
- Identify information sources that can serve as targets for an Information Organization initiative.
Key Benefits Achieved
- Identify key issues that need to be addressed by the Information Organization initiative.
- Recognize roles that will be affected by the initative.
- Target key information sources.
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Establish business priorities |
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| 1.2 | Prepare the business case |
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| 1.3 | Identify key sources of information |
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| 1.4 | Prioritize information sources |
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Module 2: Optimize Information Organization
The Purpose
- Detail user personas that are crucial to developing both taxonomies and information architectures.
- Determine project plans for moving forward with the information organization project.
- Create a governance plan to facilitate the ongoing maintenance of the Information Organization project.
Key Benefits Achieved
- Build a straw man taxonomy.
- Develop project plans for initiatives that will incorporate the taxonomy.
- Create a governance structure for the Information Governance project.
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Build user profiles |
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| 2.2 | Create the taxonomy |
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| 2.3 | Plan the migration |
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| 2.4 | Govern the Information Organization project |
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