One small step to cloud, one big leap to Office 365. The key is to look before you leap.
Onsite Workshop
An ill-planned migration to Office 365 causes:
Poor alignment between business and IT goals, metrics, and expectation.
Overspending on licensing.
Preemptive movement of services to the cloud.
Lost opportunity to leverage existing infrastructure.
Missed migration deadlines.
Wasted time spent on predictable issues or decisions.
Lost value/productivity in user transition and adoption.
A formalized process of migration results in:
Clear understanding of the business strategy and objectives.
Specific criteria for assessing the relevance of IT investments.
Leveraging existing licenses of services to the full extent while moving to Office 365.
Early exposed risk for project foresight to counter potential issues before an incident.
Logical sequence of events in roadmap planning.
Timely completion of milestone task deadlines and minimal project halt.
Clear expectations across IT and business regarding Office value.
Informed and engaged end users.
Module 1: Evaluate Office 365 License Needs
The Purpose
Review corporate and project goals.
Review and prioritize relevant services and applications to shape the migration path.
Review Office 365 license models.
Profile end users to rightsize licensing.
Estimate dollar impact of new licensing model.
Key Benefits Achieved
Corporate goals for Office 365.
Prioritized migration path of applications.
Decision on user licensing structure.
Projected cost of licensing.
Activities:
Outputs:
1.1
Outline corporate and project goals to paint the starting line.
Clear goals and metrics for migration
1.2
Review and prioritize services.
Prioritized list of applications
1.3
Rightsize licensing.
Effective licensing structure
Module 2: Assess Value, Readiness, and Risks
The Purpose
Conduct value and readiness assessment of current on-premises services.
Identify and evaluate risks and challenges.
Assess IT’s readiness to own and manage Office 365.
Key Benefits Achieved
Completed value and readiness assessment.
Current targets for service and deployment models.
List of perceived risks according to five major risk areas.
Assessed IT’s readiness to own and manage Office 365.
Established go/caution/stop for elected Office 365 services.
Activities:
Outputs:
2.1
Assess value and readiness.
Cloud service appropriateness assessment
2.2
Identify key risks.
Completed risk register
2.3
Identify changes in IT skills and roles.
Reorganization of IT roles
Module 3: Mitigate Risks
The Purpose
Review Office 365 risks and discuss mitigation strategies.
Key Benefits Achieved
Completed risks and mitigation strategies report.
Activities:
Outputs:
3.1
Build mitigation strategies.
Defined roles and responsibilities
3.2
Identify key service requests.
Assigned decision rights
3.3
Build workflows.
List of staffing gaps
Module 4: Build the Roadmap
The Purpose
Build a timeline of major milestones.
Plan and prioritize projects to bridge gaps.
Build a communication plan.
Review Office 365 strategy and roadmap.
Key Benefits Achieved
Milestone roadmap.
Critical path of milestone actions.
Communication plan.
Executive report.
Activities:
Outputs:
4.1
Outline major milestones.
Roadmap plotted projects, decisions, mitigations, and user engagements
4.2
Finalize roadmap.
Finalized roadmap across timeline
4.3
Build and refine the communication plan.
Communication and training plan
Book Your Workshop
Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
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