Master Contract Review and Negotiation for Software Agreements
Optimize spend with significant cost savings and negotiate from a position of strength.
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Software is essential to many major business functions, but the contract review process for licensing that software is a complicated, lengthy, and sometimes frustrating process.
- The terms that vendors put in contracts are not standardized.
- Vendors know how to capitalize on chronic IT capacity challenges.
- Every facet of your organization has its own agenda and requirements.
A careful contract review and negotiation plan will allow you to:
- Save approximately 5% of the overall IT budget through comprehensive contract review.
- Negotiate in a way that prioritizes your organization's needs, and reach an agreement with your vendor that takes into account both parties’ best interests.
- Build an internal cross-functional team across the organization that will negotiate your software contract as a team.
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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
Book NowModule 1: Collect and Review Data
The Purpose
- Assemble documentation.
Key Benefits Achieved
- Understand current position before going forward.
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Assemble existing contracts. |
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| 1.2 | Document their strategic and tactical objectives. |
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| 1.3 | Identify current status of the vendor relationship and any historical context. |
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| 1.4 | Clarify goals for ideal future state. |
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Module 2: Define Business Use Case and Build Stakeholder Team
The Purpose
- Define business use case and build stakeholder team.
Key Benefits Achieved
- Create business use case to document functional and nonfunctional requirements.
- Build internal cross-functional stakeholder team to negotiate contract.
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Establish negotiation team and define roles. |
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| 2.2 | Write communication plan. |
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| 2.3 | Complete business use case. |
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Module 3: Redline Contract
The Purpose
- Examine terms and conditions and prioritize for negotiation.
Key Benefits Achieved
- Discover cost savings.
- Improve agreement terms.
- Prioritize terms for negotiation.
| Activities: | Outputs: | |
|---|---|---|
| 3.1 | Review general terms and conditions. |
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| 3.2 | Review license- and application-specific terms and conditions. |
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| 3.3 | Match to business and technical requirements. |
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| 3.4 | Redline agreement. |
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Module 4: Build Negotiation Strategy
The Purpose
- Create a negotiation strategy.
Key Benefits Achieved
- Establish controlled communication.
- Choose negotiation tactics.
- Plot negotiation timeline.
| Activities: | Outputs: | |
|---|---|---|
| 4.1 | Review vendor- and application-specific negotiation tactics. |
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| 4.2 | Build negotiation strategy. |
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