Govern Microsoft 365

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A poorly governed Microsoft 365 environment has a number of characteristics:

  • A lack of governance and access control
  • Cluttered environment that confuses and frustrates end users
  • An inability to properly leverage M365 services based on governance concerns

Governing your environment can bring great benefits:

  • Fully realized Microsoft 365 environment
  • Simple, manageable user experience
  • Security and controlled access
  • Compliance with rules and regulations

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Module 1: Define goals

The Purpose

  • Develop a plan to assess the capabilities of the Microsoft 365 solution and select licensing for the product.

Key Benefits Achieved

  • Microsoft 365 capability assessment (right-size licensing)
  • Acceptable Use Policies
  • Mapped Microsoft 365 controls

Activities: Outputs:
1.1 Review organizational goals.
1.2 Evaluate Microsoft 365 capabilities.
1.3 Conduct the Microsoft 365 capability assessment.
1.4 Define user groups.
1.5 Discuss roles and responsibilities.
  • List of organizational goals
  • Targeted licensing decision
  • Framework for roles and  responsibilities

Module 2: Build refined governance priorities

The Purpose

  • Leverage the Microsoft 365 governance framework to develop and refined governance priorities.
  • Build a SharePoint acceptable use policy and define SharePoint controls.

Key Benefits Achieved

  • Refined governance priorities
  • List of SharePoint controls
  • SharePoint acceptable use policy

Activities: Outputs:
2.1 Explore the Microsoft 365 Framework.
2.2 Conduct an exercise to refine your governance priorities.
2.3 Populate the Microsoft 365 Control Map (SharePoint ).
2.4 Build an Acceptable Use Policy (SharePoint ).
2.5 Discuss roles and responsibilities (SharePoint).
  • Refined governance priorities
  • SharePoint controls, responsibilities
  • SharePoint Acceptable Use Policy

Module 3: Control Office 365

The Purpose

  • Implement governance priorities for OneDrive and Teams.

Key Benefits Achieved

  • Clearly defined acceptable use policies for OneDrive and Teams
  • List of OneDrive and Teams controls

Activities: Outputs:
3.1 Populate the Microsoft 365 Control Map (OneDrive).
3.2 Build an Acceptable Use Policy (OneDrive).
3.3 Discuss roles and responsibilities (OneDrive).
3.4 Populate the Office 365 Control Map (Teams).
3.5 Build an Acceptable Use Policy (Teams).
3.6 Discuss roles and responsibilities (Teams).
  • OneDrive controls, responsibilities
  • OneDrive Acceptable Use Policy
  • Teams controls, responsibilities
  • Teams Acceptable Use Policy

Module 5: Build communication plan

The Purpose

  • Finalize deliverables and plan post-workshop communications.

Key Benefits Achieved

  • Completed Microsoft 365 governance plan
  • Finalized deliverables

Activities: Outputs:
5.1 Build SharePoint one-pager.
5.2 Build OneDrive one-pager.
5.3 Build Teams one-pager.
5.4 Finalize communication plan.
  • Service one-pagers
  • Finalized communication plan

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