Govern Office 365
Office 365 is as difficult to wrangle as it is valuable. Leverage best practices to produce governance outcomes aligned with your goals.
Onsite Workshop
A poorly governed Office 365 environment has a number of characteristics:
- A lack of governance and access control
- Cluttered environment that confuses and frustrates end users
- An inability to properly leverage O365 services based on governance concerns
Governing your environment can bring great benefits:
- Fully realized Office 365 environment
- Simple, manageable user experience
- Security and controlled access
- Compliance with rules and regulations
Module 1: Define Goals
The Purpose
- Develop a plan to assess the capabilities of the Office 365 solution and select licensing for the product.
Key Benefits Achieved
- Office 365 capability assessment (right-size licensing)
- Acceptable Use Policies
- Mapped Office 365 controls
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Review organizational goals. |
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| 1.2 | Evaluate Office 365 capabilities. |
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| 1.3 | Conduct the Office 365 capability assessment. |
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| 1.4 | Define user groups. |
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| 1.5 | Finalize licensing. |
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Module 2: Build Refined Governance Priorities
The Purpose
- Leverage the Office 365 governance framework to develop and refined governance priorities.
- Build a SharePoint acceptable use policy and define SharePoint controls.
Key Benefits Achieved
- Refined governance priorities
- List of SharePoint controls
- SharePoint acceptable use policy
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Explore the Office 365 Framework. |
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| 2.2 | Conduct governance priorities refinement exercise. |
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| 2.3 | Populate the Office 365 control map (SharePoint). |
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| 2.4 | Build acceptable use policy (SharePoint). |
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Module 3: Control Office 365
The Purpose
- Implement governance priorities for OneDrive and Teams.
Key Benefits Achieved
- Clearly defined acceptable use policies for OneDrive and Teams
- List of OneDrive and Teams controls
| Activities: | Outputs: | |
|---|---|---|
| 3.1 | Populate the Office 365 Control Map (OneDrive). |
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| 3.2 | Build acceptable use policy (OneDrive). |
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| 3.3 | Populate the Office 365 Control Map (Teams). |
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| 3.4 | Build acceptable use policy (Teams). |
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Module 4: SOW Walkthrough
The Purpose
Build a plan to communicate coming changes to the productivity environment.
Key Benefits Achieved
Communication plan covering SharePoint, Teams, and OneDrive
| Activities: | Outputs: | |
|---|---|---|
| 4.1 | Build SharePoint one pager. |
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| 4.2 | Build OneDrive one pager. |
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| 4.3 | Build Teams one pager. |
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| 4.4 | Finalize communication plan. |
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Module 5: Communicate and Implement
The Purpose
- Finalize deliverables and plan post-workshop communications.
Key Benefits Achieved
- Completed Office 365 governance plan
- Finalized deliverables
| Activities: | Outputs: | |
|---|---|---|
| 5.1 | Completed in-progress deliverables from previous four days. |
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| 5.2 | Set up review time for workshop deliverables and to discuss next steps. |
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| 5.3 | Validate governance with stakeholders. |
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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
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