Measure IT Project Value
Anchor IT project benefits in realistic metrics and accountabilities.
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Failure to properly define, manage, track, and report on project benefits results in:
- Difficulty assessing the success of completed projects.
- Low executive satisfaction with IT projects.
- Decreased confidence in IT’s ability to meet business objectives and provide value to the organization.
- Reduced IT budget.
When benefits are properly defined and owned, you make smarter decisions about the projects you execute and the way these projects are managed. A formalized benefits legitimacy process results in:
- Increased accountability for project outcomes.
- Better project intake decision making.
- Better project management decision making.
- Greater real and perceived project success.
- Higher business satisfaction with IT.
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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
Book NowModule 1: Analyze the Current State of Benefits Management
The Purpose
- Assess the current state of benefits management at your organization and establish a realistic target state.
- Establish project and portfolio baselines for benefits management.
Key Benefits Achieved
- Set achievable workshop goals and align stakeholder expectations.
- Establish a solid foundation for benefits management success.
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Introductions and overview. |
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| 1.2 | Discuss attendee expectations and goals. |
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| 1.3 | Complete Info-Tech’s PPM Current State Scorecard. |
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| 1.4 | Perform right-wrong-confusing-missing analysis. |
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| 1.5 | Define target state for benefits management. |
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| 1.6 | Refine project levels. |
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Module 2: Establish Benefits Legitimacy During Portfolio Intake
The Purpose
- Establish organizationally specific benefit metrics and KPIs.
- Develop clear roles and accountabilities for benefits management.
Key Benefits Achieved
- An articulation of project benefits and measurements.
- Clear checkpoints for benefits communication during the project are defined.
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Map the current portfolio intake process. |
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| 2.2 | Establish project sponsor responsibilities and accountabilities for benefits management. |
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| 2.3 | Develop organizationally specific benefit metrics and KPIs. |
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| 2.4 | Integrate intake legitimacy into portfolio intake processes. |
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Module 3: Maintain Benefits Legitimacy Throughout Project Planning and Execution
The Purpose
- Develop a customized SOP for benefits management during project planning and execution.
Key Benefits Achieved
- Ensure that all changes to the project have been recorded and benefits have been updated in preparation for deployment.
- Updated benefits expectations are included in the final sign-off package.
| Activities: | Outputs: | |
|---|---|---|
| 3.1 | Map current project management process and audit project management documentation. |
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| 3.2 | Identify appropriate benefits control points. |
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| 3.3 | Customize project management documentation to integrate benefits. |
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| 3.4 | Develop a deployment legitimacy process flow. |
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Module 4: Close the Deal on Project Benefits
The Purpose
- Develop a post-project benefits realization process.
Key Benefits Achieved
- Clear project sponsorship accountabilities for post-project benefits tracking and reporting.
- A portfolio level benefits tracking tool for reporting on benefits attainment.
| Activities: | Outputs: | |
|---|---|---|
| 4.1 | Identify appropriate benefits control points in the post-project process. |
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| 4.2 | Configure Info-Tech’s Portfolio Benefits Tracking Tool. |
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| 4.3 | Define a post-project benefits reporting process. |
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| 4.4 | Formalize protocol for reporting on, and course correcting, benefit lags. |
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| 4.5 | Develop a post-project legitimacy process flow. |
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