Measure IT Project Value
Anchor IT project benefits in realistic metrics and accountabilities.
RETIRED CONTENT
Please note that the content on this page is retired. This content is not maintained and may contain information or links that are out of date.Failure to properly define, manage, track, and report on project benefits results in:
- Difficulty assessing the success of completed projects.
- Low executive satisfaction with IT projects.
- Decreased confidence in IT’s ability to meet business objectives and provide value to the organization.
- Reduced IT budget.
When benefits are properly defined and owned, you make smarter decisions about the projects you execute and the way these projects are managed. A formalized benefits legitimacy process results in:
- Increased accountability for project outcomes.
- Better project intake decision making.
- Better project management decision making.
- Greater real and perceived project success.
- Higher business satisfaction with IT.
Book Your Workshop
Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
Module 1: Analyze the Current State of Benefits Management
The Purpose
- Assess the current state of benefits management at your organization and establish a realistic target state.
- Establish project and portfolio baselines for benefits management.
Key Benefits Achieved
- Set achievable workshop goals and align stakeholder expectations.
- Establish a solid foundation for benefits management success.
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Introductions and overview. |
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| 1.2 | Discuss attendee expectations and goals. |
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| 1.3 | Complete Info-Tech’s PPM Current State Scorecard. |
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| 1.4 | Perform right-wrong-confusing-missing analysis. |
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| 1.5 | Define target state for benefits management. |
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| 1.6 | Refine project levels. |
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Module 2: Establish Benefits Legitimacy During Portfolio Intake
The Purpose
- Establish organizationally specific benefit metrics and KPIs.
- Develop clear roles and accountabilities for benefits management.
Key Benefits Achieved
- An articulation of project benefits and measurements.
- Clear checkpoints for benefits communication during the project are defined.
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Map the current portfolio intake process. |
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| 2.2 | Establish project sponsor responsibilities and accountabilities for benefits management. |
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| 2.3 | Develop organizationally specific benefit metrics and KPIs. |
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| 2.4 | Integrate intake legitimacy into portfolio intake processes. |
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Module 3: Maintain Benefits Legitimacy Throughout Project Planning and Execution
The Purpose
- Develop a customized SOP for benefits management during project planning and execution.
Key Benefits Achieved
- Ensure that all changes to the project have been recorded and benefits have been updated in preparation for deployment.
- Updated benefits expectations are included in the final sign-off package.
| Activities: | Outputs: | |
|---|---|---|
| 3.1 | Map current project management process and audit project management documentation. |
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| 3.2 | Identify appropriate benefits control points. |
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| 3.3 | Customize project management documentation to integrate benefits. |
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| 3.4 | Develop a deployment legitimacy process flow. |
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Module 4: Close the Deal on Project Benefits
The Purpose
- Develop a post-project benefits realization process.
Key Benefits Achieved
- Clear project sponsorship accountabilities for post-project benefits tracking and reporting.
- A portfolio level benefits tracking tool for reporting on benefits attainment.
| Activities: | Outputs: | |
|---|---|---|
| 4.1 | Identify appropriate benefits control points in the post-project process. |
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| 4.2 | Configure Info-Tech’s Portfolio Benefits Tracking Tool. |
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| 4.3 | Define a post-project benefits reporting process. |
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| 4.4 | Formalize protocol for reporting on, and course correcting, benefit lags. |
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| 4.5 | Develop a post-project legitimacy process flow. |
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