Establish an Effective PMO for IT

Over 60% of IT projects don’t succeed – build an effective PMO to avoid becoming another statistic.

Onsite Workshop

A lack of, or low-performing PMO often leads to:

  • Difficulty in analyzing and comparing project progress and success.
  • Wasted resources and resource conflicts.
  • A lack of clarity as to where project interdependencies exist.
  • Lack of a consistent, clear view of how projects are performing, leading to suboptimal decisions.

The benefits of building a high-performing PMO include:

  • Reduced failed projects.
  • Projects delivered on schedule.
  • Projects delivered on budget.
  • Increased cost savings.
  • Increased customer satisfaction.

Module 1: Evaluate Current State & Gap Analysis

The Purpose

  • Define the purpose, scope, and goals of the PMO.
  • Analyze key stakeholders.
  • Evaluate current and target capability maturity levels and identify initiatives to close gaps.

Key Benefits Achieved

  • Defined purpose, scope, and goals of the PMO.
  • Key stakeholders identified.
  • Identified initiatives to close current and target state capability maturity levels.

Activities: Outputs:
1.1 Getting started & measuring success
  • Target metrics
  • Defined scope of the PMO
1.2 Goal setting & completing the charter
  • Set of 3-5 goals for the PMO
  • Analyzed list of stakeholders
  • Completed project charter
1.3 Current & target state assessment
  • Defined current and target state capability maturities
1.4 Gap analysis
  • Validated gap analysis
  • Selected category of PMO solution

Module 2: Create a PMO Roadmap

The Purpose

  • Determine the reporting structure of the PMO.
  • Define roles.
  • Create best-of-breed processes and tools from existing artifacts.
  • Prioritize capability gaps and sequence initiatives.
  • Create a presentation to sell your roadmap.

Key Benefits Achieved

  • Defined roles, responsibilities, and reporting relationships.
  • Completed plan for PMO implementation.
  • Completed presentation for management.

Activities: Outputs:
2.1 Define the reporting structure
  • Organizational chart
  • Job descriptions
2.2 Establish an initial PMO toolbox
  • PMO tools, templates, & processes
2.3 Create the roadmap
  • Completed roadmap
2.4 Next steps
  • PMO presentation to management

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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.

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