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Employee Safety Devices: Preparation and Selection

Keeping your employee safe is just a (panic) button away.

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Failing to select an ESD vendor could put your property at risk of:

  • Fines for failure to comply with regulatory bodies.
  • Increased employee turnover.
  • Failure to meet your organization’s corporate social responsibility.

Preparing for and selecting an ESD vendor ensures your property:

  • Has the necessary infrastructure (network) to support the IoT technology associated with ESDs.
  • Empowers employees to feel in control of their safety.
  • Meets all regulations and mandates being placed on the property.

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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.

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Module 1: Preparing for ESDs

The Purpose

  • Create and gather the members of your ESD stakeholder team to meet and document legal requirements.

Key Benefits Achieved

  • Formalized working group with representatives from each department involved in the ESD project.
  • Documented list of the current and anticipated legal requirements your property will need to comply with.

Activities: Outputs:
1.1 Bring together your ESD stakeholder team.
  • Formalized ESD stakeholder team
1.2 Speaking with each team members, understand their perspective and role in preparing the property and selecting ESD vendor.
1.3 Understand the legal requirements of your property to implement ESDs.
1.4 Identify what legal requirements your property is obligated to comply with.
  • Legal requirements documented

Module 2: Identifying Capabilities and Opportunities

The Purpose

  • Identify what your property’s current capabilities and limitations are when it comes to IT and other processes or procedures that exist within your hotel.

Key Benefits Achieved

  • A clear understanding of what IT changes or upgrades your property would need to make in order to support ESDs.
  • A holistic SWOT analysis that considers the various strengths, weaknesses, opportunities, and threats of all departments involved.

Activities: Outputs:
2.1 Conduct a holistic ESD SWOT analysis.
  • Holistic SWOT analysis
2.2 Assess IT’s readiness and capabilities to support ESDs.
  • IT readiness assessment

Module 3: Business Requirements

The Purpose

  • Identify and document the business requirements that will inform project decisions and satisfy stakeholder needs.

Key Benefits Achieved

  • Reduction in project time.
  • Increased business and IT relationship as the project works to satisfy the needs of both IT and other stakeholders.
  • More importantly, the applications delivered by IT will meet all of the must-have and at least some of the nice-to-have requirements, allowing end users to successfully execute their day-to-day responsibilities.

Activities: Outputs:
3.1 Conduct business requirements gathering.
  • Documented business requirements

Module 4: Vendor Evaluation and RFP Creation

The Purpose

  • Review, understand, and consider potential vendors for your property’s ESDs.

Key Benefits Achieved

  • Systematic review of the vendors that operate in this space.
  • A shortlist of vendors your hotel is considering for its ESDs.
  • A customized RFP that will be sent to shortlisted ESD vendors.

Activities: Outputs:
4.1 Review the ESD Vendor Landscape.
4.2 Generate a vendor shortlist.
  • ESD vendor shortlist
4.3 Customize an RFP to send to shortlisted vendors.
  • Customized ESD vendor RFP
4.4 Prepare to evaluate vendors’ demonstrations and returned RFPs.
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