Establish Realistic IT Resource Management Practices
Holistically balance IT supply and demand to avoid overallocation.
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Without a realistic strategy for resource management:
- The steering committee will continue to approve more projects than resources can handle.
- Resources will be overallocated, and there will be no statistical evidence of why or how too many tasks are allocated to staff.
- With too many projects approved and not enough hours to complete them, projects will be delayed or sent to the backlog.
A realistic resource management strategy will result in:
- An accurate, realistic picture of the time spent on different types of work.
- The ability to forecast resource requirements to ensure that there is capacity to take on new projects in the future.
- Opportunities to reclaim project capacity through minimizing work in progress, distractions, and interruptions.
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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
Book NowModule 1: Assess the Resource Management Capability
The Purpose
- Obtain a high-level view of current resource management practices.
- Identify current and target states of resource management maturity.
Key Benefits Achieved
- Assess current distribution of accountabilities in resource management.
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Complete the PPM Current-State Scorecard. |
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| 1.2 | Evaluate resource management current state. |
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| 1.3 | Determine your level of resource management maturity. |
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| 1.4 | Conduct a SWOT analysis. |
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Module 2: Develop the Resource Management Strategy (Part 1)
The Purpose
- Construct a resource management strategy that aligns with your team’s process maturity levels.
- Create realistic estimates of supply and demand.
- Determine the resource management tool that will best support your processes.
Key Benefits Achieved
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Define resource allocation categories and estimate time allotted to categories. |
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| 2.2 | Define T-shirt sizes and estimate/validate non-project demand. |
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| 2.3 | Review overall supply and demand. |
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| 2.4 | Define seven dimensions of the resource management process. |
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| 2.5 | Review tools available for managing resource capacity. |
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Module 3: Develop the Resource Management Strategy (Part 2)
The Purpose
- Define the scope of a pilot and determine logistics.
Key Benefits Achieved
- Assess viability of the resource management process.
| Activities: | Outputs: | |
|---|---|---|
| 3.1 | Define the resource management process. |
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| 3.2 | Determine the steps and frequency required to collect resource management data. |
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| 3.3 | Define the pilot of the new process. |
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Module 4: Prepare the Implementation Plan
The Purpose
- Brainstorm stakeholder reactions.
Key Benefits Achieved
- Plan for potential resistance to change, objections, and fatigue from stakeholders.
| Activities: | Outputs: | |
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| 4.1 | Complete stakeholder analysis. |
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| 4.2 | Complete change impact analysis. |
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| 4.3 | Define implementation roadmap. |
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| 4.4 | Review resource management SOP. |
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