Develop a Project Portfolio Management Strategy

Drive IT project throughput by throttling resource capacity.

Book This Workshop

Without an optimized PPM strategy:

  • Time and money will continue to be wasted on canceled projects, unutilized or over-allocated resources, and poorly prioritized projects.
  • IT and project stakeholders will not have an accurate view of portfolio status.
  • The portfolio of projects may represent a slapdash collection of stakeholder wants and desires rather than a strategically and operationally valuable collection of projects.

With the right PPM strategy you can have:

  • An accurate, realistic picture of portfolio health.
  • The ability to cut down on resource waste.
  • Frequent review of current, accurate, and consistent report data.
  • The ability to prioritize projects based on the organization’s strategic direction as well as resource capacity.

Book Your Workshop

Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.

Book Now

Member Rating

9.6/10
Overall Impact

$71,499
Average $ Saved

33
Average Days Saved

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve.

Read what our members are saying

Module 1: Get Leadership Buy-In for Your PPM Strategy

The Purpose

  • Choose the right PPM strategy for your organization and ensure executive buy-in.
  • Set process goals to address PPM strategic expectations and steer the PPM strategic plan.

Key Benefits Achieved

  • A right-sized PPM strategy complete with executive buy-in for it.
  • A prioritized list of PPM process goals.

Activities: Outputs:
1.1 Assess the PPM current state.
  • PPM current-state assessment
1.2 Assess leadership mandate.
  • Choice of PPM strategy and the leadership mandate
1.3 Determine potential resource capacity.
  • Analysis of current project capacity and demand
1.4 Create a project inventory.
  • Project inventory
1.5 Select a PPM strategy.
  • PPM strategic plan

Module 2: Develop & Refine PPM Processes – Intake, Approval, and Prioritization and Resource Management

The Purpose

  • Examine your current-state PPM processes and create a high-level description of the target-state process for each of the five PPM processes within Info-Tech’s PPM framework.
  • Build a sound business case for implementing the new PPM strategy by documenting roles and responsibilities for key PPM activities as well as the time costs associated with them.

Key Benefits Achieved

  • Near-term and long-term goals as well as an organizationally specific wireframe for your PPM processes.
  • Time cost assumptions for your proposed processes to ensure sustainability.

Activities: Outputs:
2.1 Set metrics and preliminary targets for PPM process goals.
  • Metrics and long-term targets for PPM process goals
2.2 Develop and refine the project intake, approval, and prioritization high-level workflow and gating process.
  • Process capability maturity level, process description, retrospective examination of the current-state PPM process, action items to achieve the target states, time cost of the process at current and target states
2.3 Develop and refine the resource management high-level workflow and gating process.
  • Process capability maturity level, process description, retrospective examination of the current-state PPM process, action items to achieve the target states, time cost of the process at current and target states

Module 3: Develop & Refine PPM Processes – Portfolio Reporting, Project Closure, and Benefits Realization

The Purpose

  • Examine your current-state PPM processes and create a high-level description of the target-state process for each of the five PPM processes within Info-Tech’s PPM framework.
  • Build a sound business case for implementing the new PPM strategy by documenting roles and responsibilities for key PPM activities as well as the time costs associated with them.

Key Benefits Achieved

  • Near-term and long-term goals as well as an organizationally specific wireframe for your PPM processes.
  • Time cost assumptions for your proposed processes to ensure sustainability.

Activities: Outputs:
3.1 Develop and refine the portfolio reporting high-level workflow and gating process.
  • Process capability maturity level, process description, retrospective examination of the current-state PPM process, action items to achieve the target states, time cost of the process at current and target states
3.2 Develop and refine the project closure high-level workflow and gating process.
  • Process capability maturity level, process description, retrospective examination of the current-state PPM process, action items to achieve the target states, time cost of the process at current and target states
3.3 Develop and refine benefits realization high-level workflow and gating process.
  • Process capability maturity level, process description, retrospective examination of the current-state PPM process, action items to achieve the target states, time cost of the process at current and target states

Module 4: Complete Your PPM Strategic Plan

The Purpose

  • Perform a PPM tool analysis in order to determine the right tool to support your processes.
  • Estimate the total cost-in-use of managing the project portfolio, as well as the estimated benefits of an optimized PPM strategy.

Key Benefits Achieved

  • A right-sized tool selection to help support your PPM strategy.
  • A PPM strategy cost-benefit analysis.

Activities: Outputs:
4.1 Right-size the PPM tools for your process.
  • Recommendation for a PPM tool
4.2 Conduct a cost-benefit analysis for implementing the new PPM strategy.
  • Cost-benefit analysis
4.3 Define roles and responsibilities for the new processes.
  • Roles and responsibilities matrix for each PPM process
4.4 Review PPM strategic plan.
  • PPM strategic plan
4.5 Define implementation roadmap.
  • Implementation roadmap

Book this workshop now to accelerate your IT projects

Book Now
Visit our IT’s Moment: A Technology-First Solution for Uncertain Times Resource Center
Over 100 analysts waiting to take your call right now: +1 (703) 340 1171
© Info-Tech Research Group | Terms of Use | Privacy Policy