Develop a Project Portfolio Management Strategy
Drive IT project throughput by throttling resource capacity.
Onsite Workshop
Without an optimized PPM strategy:
- Time and money will continue to be wasted on canceled projects, unutilized or over-allocated resources, and poorly prioritized projects.
- IT and project stakeholders will not have an accurate view of portfolio status.
- The portfolio of projects may represent a slapdash collection of stakeholder wants and desires rather than a strategically and operationally valuable collection of projects.
With the right PPM strategy you can have:
- An accurate, realistic picture of portfolio health.
- The ability to cut down on resource waste.
- Frequent review of current, accurate, and consistent report data.
- The ability to prioritize projects based on the organization’s strategic direction as well as resource capacity.
Module 1: Get Executive Buy-In for Your PPM Strategy
The Purpose
- Choose the right PPM strategy for your organization and ensure executive buy-in.
- Set process goals to address PPM strategic expectations and steer the PPM strategic plan.
Key Benefits Achieved
- A right-sized PPM strategy complete with executive buy-in for it.
- A prioritized list of PPM process goals.
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Assess leadership mandate. |
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| 1.2 | Determine potential resource capacity. |
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| 1.3 | Create a project inventory. |
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| 1.4 | Prepare to communicate your PPM strategy to key stakeholders. |
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| 1.5 | Translate each strategic goal into process goals. |
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| 1.6 | Set metrics and preliminary targets for PPM process goals. |
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Module 2: Align PPM Processes to Your Strategic Goals
The Purpose
- Examine your current-state PPM processes and create a high-level description of the target-state process for each of the five PPM processes within Info-Tech’s PPM framework.
- Build a sound business case for implementing the new PPM strategy by documenting roles and responsibilities for key PPM activities as well as the time costs associated with them.
Key Benefits Achieved
- Near-term and long-term goals as well as an organizationally specific wireframe for your PPM processes.
- Time cost assumptions for your proposed processes to ensure sustainability.
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Develop and refine the project intake, prioritization, and approval process. |
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| 2.2 | Develop and refine the resource management process. |
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| 2.3 | Develop and refine the portfolio reporting process. |
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| 2.4 | Develop and refine the project closure process |
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| 2.5 | Develop and refine the benefits realization process. |
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Module 3: Complete Your PPM Strategic Plan
The Purpose
- Perform a PPM tool analysis in order to determine the right tool to support your processes.
- Estimate the total cost-in-use of managing the project portfolio, as well as the estimated benefits of an optimized PPM strategy.
Key Benefits Achieved
- A right-sized tool selection to help support your PPM strategy.
- A PPM strategy cost-benefit analysis.
| Activities: | Outputs: | |
|---|---|---|
| 3.1 | Right-size the PPM tools for your processes. |
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| 3.2 | Conduct a cost-benefit analysis of implementing the new PPM strategy. |
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| 3.3 | Define roles and responsibilities for the new processes. |
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| 3.4 | Refine and consolidate the near-term action items into a cohesive plan. |
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Book Your Workshop
Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
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