Time and money will continue to be wasted on canceled projects, unutilized or over-allocated resources, and poorly prioritized projects.
IT and project stakeholders will not have an accurate view of portfolio status.
The portfolio of projects may represent a slapdash collection of stakeholder wants and desires rather than a strategically and operationally valuable collection of projects.
With the right PPM strategy you can have:
An accurate, realistic picture of portfolio health.
The ability to cut down on resource waste.
Frequent review of current, accurate, and consistent report data.
The ability to prioritize projects based on the organization’s strategic direction as well as resource capacity.
Module 1: Get Executive Buy-In for Your PPM Strategy
The Purpose
Choose the right PPM strategy for your organization and ensure executive buy-in.
Set process goals to address PPM strategic expectations and steer the PPM strategic plan.
Key Benefits Achieved
A right-sized PPM strategy complete with executive buy-in for it.
A prioritized list of PPM process goals.
Activities:
Outputs:
1.1
Assess leadership mandate.
Choice of PPM strategy and the leadership mandate
1.2
Determine potential resource capacity.
Analysis of current project capacity
1.3
Create a project inventory.
Analysis of current project demand
1.4
Prepare to communicate your PPM strategy to key stakeholders.
PPM Strategic Plan – Executive Brief
1.5
Translate each strategic goal into process goals.
PPM strategy-aligned process goals
1.6
Set metrics and preliminary targets for PPM process goals.
Metrics and long-term targets for PPM process goals
Module 2: Align PPM Processes to Your Strategic Goals
The Purpose
Examine your current-state PPM processes and create a high-level description of the target-state process for each of the five PPM processes within Info-Tech’s PPM framework.
Build a sound business case for implementing the new PPM strategy by documenting roles and responsibilities for key
PPM activities as well as the time costs associated with them.
Key Benefits Achieved
Near-term and long-term goals as well as an organizationally specific wireframe for your PPM processes.
Time cost assumptions for your proposed processes to ensure sustainability.
Activities:
Outputs:
2.1
Develop and refine the project intake, prioritization, and approval process.
Process capability level
2.2
Develop and refine the resource management process.
Current-state PPM process description
2.3
Develop and refine the portfolio reporting process.
Retrospective examination of the current-state PPM process
2.4
Develop and refine the project closure process
Action items to achieve the target states
2.5
Develop and refine the benefits realization process.
Time cost of the process at current and target states
Module 3: Complete Your PPM Strategic Plan
The Purpose
Perform a PPM tool analysis in order to determine the right tool to support your processes.
Estimate the total cost-in-use of managing the project portfolio, as well as the estimated benefits of an optimized PPM strategy.
Key Benefits Achieved
A right-sized tool selection to help support your PPM strategy.
A PPM strategy cost-benefit analysis.
Activities:
Outputs:
3.1
Right-size the PPM tools for your processes.
Recommendation for a PPM tool
3.2
Conduct a cost-benefit analysis of implementing the new PPM strategy.
Cost-benefit analysis
3.3
Define roles and responsibilities for the new processes.
Roles and responsibilities matrix for each PPM process
3.4
Refine and consolidate the near-term action items into a cohesive plan.
An implementation timeline for your PPM strategy
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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
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