Develop a Business Intelligence Tool Strategy
Improve business decision making and minimize cost by selecting only the most important BI capabilities.
RETIRED CONTENT
Please note that the content on this page is retired. This content is not maintained and may contain information or links that are out of date.Immature or non-existent BI tool strategy causes:
- Large number of inaccurate business decisions made using BI tools.
- Inability to adapt legacy applications and systems to meet new BI needs (real-time analytics, predictive analytics, social analytics, big data analytics).
- Proliferation of BI tools, redundant BI tools, i.e. applications with overlapping capabilities and similar purposes.
A formalized BI tool strategy process results in:
- Effective decision making by all levels of the business.
- Cost savings due to the consolidation and retirement of BI tools.
- Increased end-user satisfaction level and adoption rate due to improved productivity.
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Module 1: Determine target state BI capabilities
The Purpose
To plan target state enterprise and workgroup BI capabilities and tools.
Key Benefits Achieved
- Defined BI goals and measures.
- Defined BI principles.
- Understanding of workgroup and enterprise BI needs.
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Determine the BI profile. |
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| 1.2 | Determine BI goals and measures. |
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| 1.3 | Define BI principles. |
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| 1.4 | Capture workgroup needs. |
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| 1.5 | Plan target state BI capabilities. |
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| 1.6 | Develop a shortlist of BI tools. |
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Module 2: Assess current state BI capabilities
The Purpose
To assess current state BI capabilities and tools.
Key Benefits Achieved
- A holistic view of current BI capabilities.
- A plan to keep or retire current BI tools.
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Assess BI capabilities across all four layers. |
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| 2.2 | Capture benchmarks for BI measures. |
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| 2.3 | Take an inventory of applications. |
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| 2.4 | Assess application quality. |
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Module 3: Define improvement initiatives to close gaps.
The Purpose
To define improvement initiatives to close BI capability gaps.
Key Benefits Achieved
- Well-defined and prioritized improvement initiatives.
- Estimated benefits and costs for each improved or new BI capability.
| Activities: | Outputs: | |
|---|---|---|
| 3.1 | Identify and assess gaps. |
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| 3.2 | Select improvement initiatives. |
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| 3.3 | Analyze benefits and costs of BI capabilities. |
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| 3.4 | Identify and evaluate risks. |
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| 3.5 | Define improvement initiatives. |
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| 3.6 | Create a roadmap for implementation. |
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| 3.7 | Define a reassessment approach. |
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Module 4: Track project progress and monitor performance
The Purpose
To track the progress of the BI tool strategy project and monitor the performance of BI tools.
Key Benefits Achieved
- Ability to efficiently and effectively track project progress.
- A plan to measure the performance of BI tool.
| Activities: | Outputs: | |
|---|---|---|
| 4.1 | Track the progress of improvements. |
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| 4.2 | Develop a plan to measure BI performance. |
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| 4.3 | Define additional performance measures. |
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| 4.4 | Define business value measures. |
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Module 5: Communicate and promote the BI tool strategy
The Purpose
To communicate and promote the BI tool strategy.
Key Benefits Achieved
- Improved communication to end users through use cases and analog statements.
- A plan to communicate the value of BI tools.
- A presentation to promote the BI tool strategy project.
| Activities: | Outputs: | |
|---|---|---|
| 5.1 | Develop use cases for BI capabilities. |
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| 5.2 | Define analog statements to explain abstract concepts. |
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| 5.3 | Craft value statements supported by value measures. |
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| 5.4 | Develop a communication plan. |
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| 5.5 | Create a presentation to promote the strategy and roadmap. |
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