Develop a Business Intelligence Tool Strategy

Improve business decision making and minimize cost by selecting only the most important BI capabilities.

Onsite Workshop

Immature or non-existent BI tool strategy causes:

  • Large number of inaccurate business decisions made using BI tools.
  • Inability to adapt legacy applications and systems to meet new BI needs (real-time analytics, predictive analytics, social analytics, big data analytics).
  • Proliferation of BI tools, redundant BI tools, i.e. applications with overlapping capabilities and similar purposes.

A formalized BI tool strategy process results in:

  • Effective decision making by all levels of the business.
  • Cost savings due to the consolidation and retirement of BI tools.
  • Increased end-user satisfaction level and adoption rate due to improved productivity.

Module 1: Determine target state BI capabilities

The Purpose

To plan target state enterprise and workgroup BI capabilities and tools.

Key Benefits Achieved

  • Defined BI goals and measures.
  • Defined BI principles.
  • Understanding of workgroup and enterprise BI needs.

Activities: Outputs:
1.1 Determine the BI profile.
  • BI Tool Strategy Document (results from all activities)
1.2 Determine BI goals and measures.
1.3 Define BI principles.
  • List of BI goals and measures
1.4 Capture workgroup needs.
  • Workgroup BI capability report
  • Enterprise BI capability report
1.5 Plan target state BI capabilities.
1.6 Develop a shortlist of BI tools.
  • Shortlist of BI tools

Module 2: Assess current state BI capabilities

The Purpose

To assess current state BI capabilities and tools.

Key Benefits Achieved

  • A holistic view of current BI capabilities.
  • A plan to keep or retire current BI tools.

Activities: Outputs:
2.1 Assess BI capabilities across all four layers.
  • Current State Assessment Report
  • BI Capability Maps
2.2 Capture benchmarks for BI measures.
  • BI performance benchmarks
2.3 Take an inventory of applications.
  • Inventory of BI Tools
2.4 Assess application quality.
  • Application Quality Landscape

Module 3: Define improvement initiatives to close gaps.

The Purpose

To define improvement initiatives to close BI capability gaps.

Key Benefits Achieved

  • Well-defined and prioritized improvement initiatives.
  • Estimated benefits and costs for each improved or new BI capability.

Activities: Outputs:
3.1 Identify and assess gaps.
3.2 Select improvement initiatives.
3.3 Analyze benefits and costs of BI capabilities.
  • Benefit and Cost Report
3.4 Identify and evaluate risks.
3.5 Define improvement initiatives.
  • BI Tool Strategy Improvement Plan
3.6 Create a roadmap for implementation.
  • BI Tool Strategy Roadmap
3.7 Define a reassessment approach.
  • Reassessment approach

Module 4: Track project progress and monitor performance

The Purpose

To track the progress of the BI tool strategy project and monitor the performance of BI tools.

Key Benefits Achieved

  • Ability to efficiently and effectively track project progress.
  • A plan to measure the performance of BI tool.

Activities: Outputs:
4.1 Track the progress of improvements.
  • BI Tool Strategy Improvement Tracker
4.2 Develop a plan to measure BI performance.
  • BI Tool Strategy Measurement Plan
4.3 Define additional performance measures.
4.4 Define business value measures.

Module 5: Communicate and promote the BI tool strategy

The Purpose

To communicate and promote the BI tool strategy.

Key Benefits Achieved

  • Improved communication to end users through use cases and analog statements.
  • A plan to communicate the value of BI tools.
  • A presentation to promote the BI tool strategy project.

Activities: Outputs:
5.1 Develop use cases for BI capabilities.
  • List of BI use cases and analog statements
5.2 Define analog statements to explain abstract concepts.
  • List of BI analog statements
5.3 Craft value statements supported by value measures.
5.4 Develop a communication plan.
  • BI Tool Strategy Communication Plan
5.5 Create a presentation to promote the strategy and roadmap.
  • BI Tool Strategy and Roadmap Presentation

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