Define and Deploy an Enterprise PMO
Transform your disconnected silos into an interdependent portfolio network.
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If your organization undertakes enterprise spanning project initiatives without an EPMO, you are at risk of:
- Bad investments in projects that are misaligned with business goals.
- Sub-optimal assignment of resources across the enterprise’s project activities.
- Costly miscommunications between—and the unnecessary duplication of work across—individual departments and PMOs.
With a high-functioning EPMO you can attain:
- Sound investments in projects that drive strategic goals.
- A more complete view of all the work in progress in order to improve resourcing assignments and empower executive decision makers.
- The elimination of the waste and inefficiencies incurred when individual silos operate in a vacuum.
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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
Book NowModule 1: Gather Requirements
The Purpose
- Identify breakdowns in the flow of portfolio data across the enterprise to pinpoint where and how an EPMO can best intervene.
- Assess areas of strength and opportunity in your PPM capabilities to help structure and drive the EPMO.
- Define stakeholder needs and expectations for the EPMO in order to cultivate capabilities and services that help drive informed and engaged project decisions at the executive level.
Key Benefits Achieved
- A current state picture of the triggers that are driving the need for an EPMO at your organization.
- A current state understanding of the strengths you bring to the table in constructing an EPMO as well as the areas you need to focus on in building up your capabilities.
- A target state set by stakeholder requirements and expectations, which will enable you to build out an implementation strategy that is aligned with the needs of the executive layer.
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Map current enterprise PPM workflows. |
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| 1.2 | Conduct a SWOT analysis. |
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| 1.3 | Identify resourcing considerations and other implementation factors. |
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| 1.4 | Survey stakeholders to establish the right mix of EPMO capabilities. |
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Module 2: Define the Plan
The Purpose
- Define an appropriate scope for the EPMO and the deployment it services.
- Devise a plan for engaging and including the appropriate stakeholders during the implementation phase.
Key Benefits Achieved
- A clear purview for the EPMO in relation to the wider enterprise in order to establish appropriate expectations for the EPMO’s services throughout the organization.
- Engaged stakeholders who understand that they have a stake in the successful implementation of the EPMO.
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Prepare your EPMO value proposition. |
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| 2.2 | Define the role and organizational reach of your EPPM capabilities. |
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| 2.3 | Establish a communication plan to create stakeholder awareness. |
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Module 3: Implement the Plan
The Purpose
- Establish clearly defined and easy-to-follow EPMO processes that minimize project complexity.
- Develop portfolio and project governance structures that feed the EPMO with the data decision makers require without overloading enterprise project teams with processes they can’t support.
- Devise a communications strategy that helps achieve organizational buy-in.
Key Benefits Achieved
- The reduction of project chaos and confusion throughout the organization.
- Processes and governance requirements that work for both decision makers and project teams.
- Organizational understanding of the universal benefit of the EPMO’s processes to stakeholders throughout the enterprise.
| Activities: | Outputs: | |
|---|---|---|
| 3.1 | Establish EPMO roles and responsibilities. |
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| 3.2 | Document standard procedures around enterprise portfolio reporting, PPM administration, and project leadership. |
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| 3.3 | Review enterprise PPM solutions. |
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| 3.4 | Develop a stakeholder engagement and resistance plan. |
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