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Build Business-Aligned Privacy Programs for Higher Education Institutions

Embed privacy by design into your business processes and protect high-risk personal data.

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Higher education institutions are under increased pressure to ensure personal data protection for students and faculty in the new digital era, especially to protect sensitive information.

  • Privacy teams are struggling to obtain sufficient resources and budget.
  • Privacy policies often ineffectively convey how institutions use data, which creates confusion.
  • It takes a long time to make changes and implement new policies and procedures.

Create a clear path toward privacy by taking a quantitative, risk-based approach.

  • Use a phase-based, cumulative approach to gradually build a data privacy program.
  • Complete a set of targeted deliverables that will help you understand and govern the lifecycle of the data in your organization.
  • Establish metrics and an implementation plan to operationalize your data privacy program.

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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.

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Module 1: Collect Privacy Requirements

The Purpose

  • Identify the driving forces behind the privacy program.
  • Understand privacy governance.
  • Assign ownership of privacy.

Key Benefits Achieved

Privacy requirements documented and privacy governance structure established.

Activities: Outputs:
1.1 Define and Document Drivers
  • Business context and drivers behind privacy program
1.2 Establish Privacy Governance Structure
1.3 Build Privacy RACI
  • Data privacy RACI chart
1.4 Define Personal Data Scope
1.5 Build Risk Map

Module 2: Conduct a Privacy Gap Analysis

The Purpose

  • Understand the methodology behind the Data Process Mapping Tool
  • Assess risks and map out your data breach response process
  • Work through the threshold assessment and DPIA process

Key Benefits Achieved

Privacy program gap areas identified

Activities: Outputs:
2.1 Conduct interviews and complete Data Process Mapping Tool
  • Data Process Mapping Tool draft
2.2 Compare compliance and regulatory requirements with current privacy practices of the organization
  • Mapped privacy control gap areas to relevant privacy laws, frameworks, or industry standards
2.3 Identify gap areas
2.4 Review the DPIA process and identify whether threshold assessment or full DPIA is required

Module 3: Build the Privacy Roadmap

The Purpose

  • Identify where high-priority gaps exist in current privacy practices
  • Tie cost, effort, risk, and alignment values to each of the relevant privacy gap-closing initiatives
  • Further refine resourcing estimates

Key Benefits Achieved

Gap initiatives identified and prioritized

Activities: Outputs:
3.1 Complete business unit gap analysis; consolidate inputs from interviews
  • Privacy Framework Tool
3.2 Apply variables to privacy initiatives
3.3 Create a visual privacy roadmap
3.4 Define and refine the effort map; validate costing and resourcing
  • Data privacy roadmap and prioritized set of initiatives

Module 4: Implement and Operationalize

The Purpose

  • Complete the roadmap
  • Establish metrics that map to the needs of the organization
  • Implement and integrate metrics into operations

Key Benefits Achieved

Privacy program roadmap completed

Activities: Outputs:
4.1 Review Info-Tech’s privacy metrics and select relevant metrics for the privacy program
  • Completed data privacy roadmap
4.2 Operationalize metrics
4.3 Input all outputs from into the Data Privacy Report
4.4 Summarize and build an executive presentation
4.5 Set checkpoints and drive continuous improvement
  • Data Privacy Program Report document
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