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Select and Implement an IT PPM Solution

Base your IT PPM tool selection on usability not features.

  • The number of IT project resources and the quantity of IT projects and tasks can no longer be recorded, prioritized, and tracked using non-commercial project portfolio management (PPM) solutions.
  • Your organization has attained a moderate level of PPM maturity.
  • You have sufficient financial and technical resources to purchase a commercial PPM solution.
  • There is a wide variety of commercial PPM solutions; different kinds of PPM solutions are more appropriate for organizations of a certain size and a certain PPM maturity level than others.

Our Advice

Critical Insight

  • Implementations of PPM solutions are often unsuccessful resulting in wasted time and resources; failing to achieve sustainable adoption of the tool is a widespread pain point.
  • The costs of PPM solutions do not end after the implementation and subscription invoices are paid. Have realistic expectations about the time required to use and maintain PPM solutions to ensure success.
  • PPM solutions help PMOs serve the organization’s core decision makers. Success depends on improved service to these stakeholders.

Impact and Result

  • Using Info-Tech’s Vendor Landscape and PPM solution use cases, you will be able to make sense of the diversity of PPM solutions available in today’s market and choose the most appropriate solution for your organization’s size and level of PPM maturity.
  • Info-Tech’s blueprint for a PPM solution selection and implementation project will provide you with a variety of tools and templates.
  • A carefully planned out and executed selection and implementation process will help ensure your organization can maximize the value of your project portfolio and will allow the PMO to improve portfolio stakeholder satisfaction.

Select and Implement an IT PPM Solution Research & Tools

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should implement a commercial PPM solution, review Info-Tech’s methodology, and understand the four ways we can support you in completing this project.

2. Select a PPM solution

Select the most appropriate PPM solution for your organization by using Info-Tech’s PPM solution Vendor Landscape and use cases to help you create a vendor shortlist, produce an RFP, and establish evaluation criteria for ranking your shortlisted solutions.

3. Plan the PPM solution implementation

Plan a PPM solution implementation that will result in long-term sustainable adoption of the tool and that will allow the PMO to meet the needs of core project portfolio stakeholders.

Member Testimonials

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this blueprint and what our clients have to say.


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City Of Fort Collins

Guided Implementation




Semiconductor Components Industries, LLC DBA onsemi

Guided Implementation




Really enjoyed the session with Long Dam. He took us through the process, showed us the templates to use and how to go about evaluating vendors. ... Read More

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About Info-Tech

Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.

We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.


Overall Impact

Average $ Saved

Average Days Saved

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve.

Read what our members are saying

What Is a Blueprint?

A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.

Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.

Need Extra Help?
Speak With An Analyst

Get the help you need in this 3-phase advisory process. You'll receive 9 touchpoints with our researchers, all included in your membership.

Guided Implementation 1: Launch the PPM solution project
  • Call 1: Identify organizational fit for the technology.
  • Call 2: Create the project plan.
  • Call 3: Choose the most appropriate baseline metrics for your project and your organization.
  • Call 4: Plan requirements gathering steps.

Guided Implementation 2: Select a PPM solution
  • Call 1: Discuss the use-case fit assessment results and the Vendor Landscape.
  • Call 2: Contract review.

Guided Implementation 3: Plan the PPM solution implementation
  • Call 1: Create an implementation plan.
  • Call 2: Discuss tracking success metrics and evaluating the implementation.
  • Call 3: Discuss roll-out of processes and hand-over to operations.


Trevor Bieber


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