Right-Size the Information Governance Program

Stop viewing information governance as a separate project and incorporate it into the requirements gathering for business initiatives.

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Your Challenge

  • Content is expanding rapidly and proliferating across devices and platforms. This growth is causing discomfort for risk management and compliance/legal professionals, and creating concerns about storage growth and worker productivity.
  • Implementing an Information Governance (IG) plan is an overwhelming activity due to lack of business buy-in and a clear value for the time investment.

Our Advice

Critical Insight

  • Govern your documents as an asset. Match your time investment in governing and controlling information with the value of that asset. Reassess the governance plan based on future information requirements.
  • Make governance a requirement for new IT projects rather than a separate project.

Impact and Result

  • This project will provide members with a scalable framework, committee guidelines, and the policy templates to quickly implement an information governance plan.
  • For organizations that have business buy-in to implement an information governance plan, this blueprint provides an assessment of where to start and how to show value beyond just risk mitigation.
  • A fully implemented information governance plan can reduce the amount of content in the primary storage, thereby reducing the per user cost of storage by 60%.

Right-Size the Information Governance Program

2

Create and prioritize the business initiative backlog

Gather a list of information sources that may require further governance.

3

Identify and profile crucial information sources

Build a scoring rubric for defining risk and information value.

4

Plan the implementation of IG on selected information sources

Plan the necessary IG projects to start the program and build additional IG projects as they come up.

5

Make your IG framework a sustained discipline

Identify changes to policy or process based on initial projects and build a sustainable IG program.

Onsite Workshop

Book Your Workshop

Onsite workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost onsite delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.

Module 1: Select the appropriate information governance framework

The Purpose

  • Identify key drivers of your information governance needs.
  • Evaluate the current data and usage policies.

Key Benefits Achieved

  • A single framework that includes metrics for valuation of information as a business asset.
  • Defined risk profile and the best practice policies that are associated with that profile.

Activities:
Outputs

1.1

Define the current regulations

  • Draft information governance charter

1.2

Map the gaps in your current policies and rules

  • Draft acceptable use policies
  • Draft retention and disposition rules

1.3

Identify departments or user groups that will see value in information governance

Module 2: Create and prioritize the business initiatives backlog

The Purpose

  • Define the current business initiatives that IT is involved with implementing.
  • Evaluate information sources associated with those initiatives.
  • Build a set of metrics for evaluation and long-term assessment of information governance.

Key Benefits Achieved

  • A list of all potential information sources that should have tighter use and retention policies.
  • An information source to start with that has business buy-in.

Activities:
Outputs

2.1

Define the key use case for archiving

2.2

Evaluate information sources

  • A prioritized list of the top five to ten high risk/high value information sources

2.3

Build a set of metrics for evaluating and assessing information governance long term

  • A set of metrics for evaluating new information sources or business initiatives

2.4

Build a prioritized list of information governance projects

  • A customized cost framework for implementing information governance on each information source

2.5

Build a communication plan for business users

Search Code: 74421
Published: March 12, 2014
Last Revised: March 12, 2014