- Most enterprises suffer from information overload. They have too many files, on too many shared drives, and in too many repositories.
- Business users are notoriously resistant to using new technologies such as SharePoint for managing content.
- IT has experimented with technologies such as SharePoint in the past, but has met with little success.
- Information growth is becoming a bigger concern for both the business users and management.
- Everyone recognizes that developing a descriptive taxonomy to support business initiatives and manage risk is important, but nobody knows how to actually do it.
Impact and Result
- Take the first steps towards Information Organization. Balance business, IT, and user requirements to build an effective strategy.
- Create a rough-cut taxonomy to kick-off search, ECM, or SharePoint projects.
After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this blueprint and what our clients have to say.
Average $ Saved
Average Days Saved
Virginia Community College System
Platte River Power Authority
City of Spokane
Workshop: Move Away from File Shares and Organize Enterprise Information
Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.
Module 1: Document existing conditions
- Create a list of priorities for your information organization strategy.
- Align the priorities with IT and business strategies.
- Identify information sources that can serve as targets for an Information Organization initiative.
Key Benefits Achieved
- Identify key issues that need to be addressed by the Information Organization initiative.
- Recognize roles that will be affected by the initative.
- Target key information sources.
Establish business priorities
- Completed project background and justification
Prepare the business case
- Completed business case template
Identify key sources of information
- Draft listing of information sources
Prioritize information sources
- Prioritized listing of information sources
Module 2: Optimize Information Organization
- Detail user personas that are crucial to developing both taxonomies and information architectures.
- Determine project plans for moving forward with the information organization project.
- Create a governance plan to facilitate the ongoing maintenance of the Information Organization project.
Key Benefits Achieved
- Build a straw man taxonomy.
- Develop project plans for initiatives that will incorporate the taxonomy.
- Create a governance structure for the Information Governance project.
Build user profiles
- Detailed user personas
Create the taxonomy
- Initial managed metadata template
Plan the migration
- Pilot project plans
Govern the Information Organization project
- Governance plan