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Establish an Effective Data Protection Plan

Give data the attention it deserves by building a strategy that goes beyond backup.

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Contributors

  • David Kerrivan, Group Commissioner, 1st Greenwood VC Scouting
  • Thomas Kolbe, Systems Architect, University of San Diego
  • Adam Little, System Engineer I, Rivers Casino Holdings Acquisitions Co.
  • Mark Coney, Systems Engineer, Healthcare/Academic
  • Michael Somerville, NISS Manager, University of San Diego
  • Phillip Warren, Olivet Nazarene University
  • Jackie Ramsey, System Administrator, Liberty Medical Group
  • Nick Furnell, Senior Systems Engineer, Transform Medical Group
  • Brandon Lovelace, Santa Barbara City College
  • Tim Campbell, President, Ascendum IMS LLC

Your Challenge

  • Business requirements can be vague. Not knowing the business needs often results in overexpenditure and overexposure to liability through data hoarding.
  • Backup options are abundant. Disk, tape, or cloud? Each has drawbacks, efficiencies, and cost factors that should be considered.
  • Backup infrastructure is never greenfield. Any organization with a history has been doing backup. Existing software was likely determined by past choices and architecture.

Our Advice

Critical Insight

  • Don’t let failure be your metric.
    The past is not an indication of future performance! Quantify the cost of your data being unavailable to demonstrate value to the business.
  • Stop offloading backup to your most junior staff.
    Data protection should not exist in isolation. Get key leadership involved to ensure you can meet organizational requirements.
  • A lot of data is useless. Neglecting to properly tag and classify data will lead to a costly data protection solution that protects redundant, useless, or outdated data

Impact and Result

  • Determine the current state of your data protection strategy by identifying the pains and gains of the solution and create a business-facing diagram to present to relevant stakeholders.
  • Quantify the value of data to the business to properly understand the requirements for data protection through a business impact analysis.
  • Identify the attributes and necessary requirements for your data tiers to procure a fit-for-purpose solution.

Research & Tools

Start here – read the Executive Brief

Read this Executive Brief to understand why the business should be involved in your data protection plan, review Info-Tech’s methodology, and understand the four ways we can support you in completing this project.

1. Define the current state of your data protection plan

Define the current state of your data protection practices by documenting the backup process and identifying problems and opportunities for the desired state.

3. Propose the future state of your data protection plan

Determine the desired state.

4. Establish proper governance for your data protection plan

Explore the component of governance required.

Guided Implementations

This guided implementation is a nine call advisory process.

Guided Implementation #1 - Define the Current State

Call #1 - Establish project rationale.
Call #2 - Create a diagram of the current state.
Call #3 - Identify problems and opportunities.

Guided Implementation #2 - Conduct a Business Impact Analysis

Call #1 - Identify systems and scoring criteria.
Call #2 - Conduct the impact analysis.

Guided Implementation #3 - Propose the Future State

Call #1 - Determine attributes for data protection solution.
Call #2 - Create a diagram of the future state.
Call #3 - Find knockout criteria.

Guided Implementation #4 - Establish Governance

Call #1 - Review IT operations, auditing, and compliance best practices for the data protection plan.

Search Code: 75663
Published: August 7, 2014
Last Revised: August 14, 2020

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