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Vendor Landscape: Content and Email Archiving

Archiving is not just for email anymore.


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What matters more, the vendor score or the product score? As you weigh the importance, we will generate the vendor shortlist to match your needs.

View Vendor Shortlist

What is a shortlist?

A shortlist is a personalized list of vendors based on the criteria you define. Your shortlist offers more information about vendor's strengths, weaknesses, price-points, etc, and ranks them according to your needs.

Access this Vendor Shortlist by logging in with your Info-Tech Research Group membership or unlocking this content.


What is a Value Score?

The Value Score indexes each vendor’s product offering and business strength relative to their price point. It does not indicate vendor ranking.

Vendors that score high offer more bang for the buck (e.g. features, usability, stability, etc.) than the average vendor, while the inverse is true for those that score lower.

Price-conscious enterprises may wish to give the Value Score more consideration than those who are more focused on specific vendor/product attributes.

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Solution Set Storyboard Thumbnail

Your Challenge

  • You need to understand the products that can remove your compliance pain.
  • Your storage strategy needs a specific tool to dispose of records.

Our Advice

Critical Insight

  • Archiving is no longer about email: you must have a clear business need to justify the cost.
  • You get what you pay for; there is a tight connection between cost and the number of features that are provided.
  • Archiving is an integral part of your information governance strategy and your storage strategy.

Impact and Result

  • Archiving products vary in use case. Understand the features that are available to focus on the vendors that can help you.

Research & Tools

1. Choose an archive product

Select the archive product that fits your use case.

2. Request more information from targeted vendors

Provide a detailed list of requirements to vendors to aid the selection process.

3. Evaluate vendors based on the same vendor script

Come to a clear decision on which vendors best meet your use case.

Guided Implementations

This guided implementation is a three call advisory process.

Guided Implementation #1 - Shortlist assistance and requirements

Call #1 - Get off to a productive start: Discuss the market space and how vendors are evaluated. Decide on which deployment option suits you best and narrow down the options based on customized requirements.

Guided Implementation #2 - RFP and budget review

Call #1 - Interpret and act on RFP results: Review vendor RFPs and ensure the solution meets your needs. Discuss average pricing of solutions and what can fit into your budget.

Guided Implementation #3 - Negotiation and contract review

Call #1 - Purchase optimization: Review contracts and discuss best practices in negotiation tactics to get the best price for your solution.

Search Code: 73698
Published: November 8, 2013
Last Revised: July 23, 2015