Recover Data Center Space After IT Infrastructure Outsourcing

Get rid of your extra in-house data center space and equipment before you destroy your outsourcing business case.


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Your Challenge

  • The growth of IT infrastructure outsourcing and server virtualization have reduced in-house data center physical space and equipment requirements, leaving organizations with more data center capacity than they need.
  • Recovering data center space and liquidated excess equipment can provide significant IT cost savings.
  • However, poor planning and preparation to recover the data center can result in overspending, compliance risks, and security risks. 

Our Advice

Critical Insight

  • Failure to recover excess data center space can destroy the financial aspect of your outsourcing business case.
  • Recovery of unutilized assets is time-sensitive.
  • This renovation is not a do-it-yourself project. Seek professional expertise.

Impact and Result

  • Save on IT costs by downsizing your data center or selling it if you don’t need the space.
  • Capitalize on the value of your excess equipment by liquidating or disposing of it before it depreciates and becomes obsolete.

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  • Upcoming Workshops: Accelerate your project with an onsite, expert analyst to facilitate a workshop for you. Contact us for more details.

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Get to Action

  1. Understand facility requirements and define the target state

    Determine how the data center space can be downsized and repurposed.

  2. Make the case

    Determine whether the project is financially viable.

  3. Structure the project

    Define project roles, responsibilities, metrics, and ultimately achieve buy-in for the project.

  4. Develop an action plan

    Plan and prepare for risks associated with the renovation.

  5. Execute the plan

    Complete the project and achieve the cost savings associated with the project.

Guided Implementation icon Guided Implementation

This guided implementation is a six call advisory process.

  • Call #1: Review your data center requirements and design

    Send Info-Tech your completed Data Center Downsizing Requirements Calculation Tool to review your requirements and downsized data center design to ensure that they will meet your current and future needs.

  • Call #2: Validate your financial case and decide on a course of action

    With Info-Tech’s help, review the estimated costs and benefits associated with downsizing your data center to justify this project. Discuss the best time to implement this project and how the timing may impact the anticipated costs and benefits.

  • Call #3: Complete and validate your business case

    Review your project objectives, responsibilities, and success metrics with Info-Tech and discuss potential challenges in getting buy-in for the project.

  • Call #4: Review your action plan

    Review your completed Data Center Recovery Action Plan and Project Monitoring Tool with our analysts to discuss the requirements and risks associated with your project initiatives and next steps.

  • Call #5: Review your selected contractors and equipment disposal strategy

    Select the right contractor for your needs with Info-Tech’s help and minimize the risks associated with equipment disposal.

  • Call #6: Monitor and track project success

    Track your cost savings from the project and discuss next steps with Info-Tech.

Onsite Workshop

Module 1: Understand facility requirements and define the target state

The Purpose

  • Determine data center requirements and design a downsized data center.

Key Benefits Achieved

  • Estimation of space required to meet current and future needs and space available for repurposing.
  • Established standby power, cooling, fire protection, and physical security needs for your downsized data center.
  • Identification of excess equipment that can be disposed of or liquidated.

Activities: Outputs:
1.1 Establish which in-house servers, storage, and networking equipment are still in use.
1.2 Determine standby power requirements.
  • Estimated standby power requirements
1.3 Determine cooling requirements.
  • Estimated cooling requirements
1.4 Establish fire protection needs.
  • General fire protection requirements
1.5 Assess physical security needs.
  • Physical security requirements
1.6 Estimate space requirements for the downsized data center.
  • Current and future space requirements
1.7 Design the data center.
  • New data center design

Module 2: Make the case

The Purpose

  • Determine the financial viability of the project.

Key Benefits Achieved

  • Decision of whether to proceed with the project.

Activities: Outputs:
2.1 Evaluate the project benefits.
  • Estimated project benefits and costs.
2.2 Estimate the project costs.
  • Estimated return on investment, payback period, and sensitivity analysis.
2.3 Decide on a course of action.
  • Decision on a course of action.

Module 3: Structure the project

The Purpose

  • Develop a business case to achieve management buy-in for the project.
  • Establish project goals, scope, roles, responsibilities, and metrics to govern the project.

Key Benefits Achieved

  • Strong business case to achieve management buy-in.
  • Defined project goals, scope, roles, responsibilities, and metrics.

Activities: Outputs:
3.1 Document project drivers and goals.
  • Completed Data Center Recovery Detailed Business Case
3.2 Clarify project responsibilities.
3.3 Define project metrics.
3.4 Develop a business case summary to present to senior management.
  • Completed Data Center Recovery Business Case Summary.

Module 4: Develop an action plan

The Purpose

  • Develop a plan that mitigates risks.

Key Benefits Achieved

  • Developed action plan that addresses risks associated with disposing of equipment and renovating.

Activities: Outputs:
4.1 Develop a hardware asset disposition policy.
4.2 Determine how to liquidate and dispose of assets.
4.3 Use a table-top planning exercise to define and visualize the plan.
4.4 Transfer the action plan to the project monitoring tool.
  • Established action plan in the project monitoring tool.

Module 5: Execute the plan

The Purpose

  • Execute the renovation project with help from contractors and monitor the success of the project.

Key Benefits Achieved

  • Well-selected contractors for your needs.
  • Good project management that will help to maintain the budget, scope, and time of the project. 

Activities: Outputs:
5.1 Hire contractors.
  • Selected contractors for the renovation project
5.2 Manage your assets.
5.3 Monitor the project.
  • A method to monitor the project and track its success

Workshop Icon Book Your Workshop

Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.

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