Establish an Effective PMO for IT

Over 60% of IT projects don’t succeed – build an effective PMO to avoid becoming another statistic.

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Your Challenge

  • Many organizations use projects as a method for achieving strategic goals.
  • Due to the project-based nature of most IT departments, IT is often tasked with managing, executing, or delivering many projects or project components for both IT and the business.
  • Managing many projects simultaneously in a coordinated manner is beyond the capability of many organizations.
  • This results in a poor understanding of project performance and decisions being made based on inadequate information. Projects are more likely to fail and be inefficient in their execution, leading to a destruction of business value.


Our Advice

Critical Insight

  • A Project Management Office (PMO) is the conductor of your project orchestra. Without a PMO, projects execute independently in an uncoordinated manner. A PMO brings them together into a single holistic view and maximizes project synergy.
  • A world-class PMO uses finely honed capabilities to maximize project portfolio execution. A PMO can maximize the benefits of nine PMO capabilities and focus on the capabilities most important to you.

Impact and Result

  • A method to coordinate project activities so that all functions and tasks operate in concert is required.
  • The leadership role best suited for the coordinated execution of projects is the PMO.
  • Implementing a PMO can help to ensure that resources are being used effectively, projects are completed successfully, standardized processes are being followed, and accurate information is being used for decision making.

Establish an Effective PMO for IT

1

Understand the characteristics of high-performing PMOs

Determine if a PMO is right for the organization.

2

Prepare to build the PMO

Determine the right type of PMO for the organization and create a project charter to communicate important details about the PMO implementation to key stakeholders.

3

Assess PMO capabilities

Determine the steps to be completed in order to achieve the required level of each capability for the organization’s PMO.

4

Build the implementation roadmap

After determining the required capability, decide on the supporting PMO infrastructure and create an implementation roadmap.

5

Get the roadmap approved

Present the implementation roadmap to management and get final approval to implement the PMO.

Onsite Workshop

Book Your Workshop

Onsite workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost onsite delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.

Module 1: Evaluate Current State & Gap Analysis

The Purpose

  • Define the purpose, scope, and goals of the PMO.
  • Analyze key stakeholders.
  • Evaluate current and target capability maturity levels and identify initiatives to close gaps.

Key Benefits Achieved

  • Defined purpose, scope, and goals of the PMO.
  • Key stakeholders identified.
  • Identified initiatives to close current and target state capability maturity levels.

Activities:
Outputs

1.1

Getting started & measuring success

  • Target metrics
  • Defined scope of the PMO

1.2

Goal setting & completing the charter

  • Set of 3-5 goals for the PMO
  • Analyzed list of stakeholders
  • Completed project charter

1.3

Current & target state assessment

  • Defined current and target state capability maturities

1.4

Gap analysis

  • Validated gap analysis
  • Selected category of PMO solution

Module 2: Create a PMO Roadmap

The Purpose

  • Determine the reporting structure of the PMO.
  • Define roles.
  • Create best-of-breed processes and tools from existing artifacts.
  • Prioritize capability gaps and sequence initiatives.
  • Create a presentation to sell your roadmap.

Key Benefits Achieved

  • Defined roles, responsibilities, and reporting relationships.
  • Completed plan for PMO implementation.
  • Completed presentation for management.

Activities:
Outputs

2.1

Define the reporting structure

  • Organizational chart
  • Job descriptions

2.2

Establish an initial PMO toolbox

  • PMO tools, templates, & processes

2.3

Create the roadmap

  • Completed roadmap

2.4

Next steps

  • PMO presentation to management

Search Code: 74683
Published: April 21, 2014
Last Revised: October 9, 2014