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Employee Safety Devices: Preparation and Selection

Keeping your employees safe is just a (panic) button away.

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Contributors

  • Parminder Batra, CEO & Co-Founder, TraknProtect
  • Brandon DeCuir, VP of Marketing, React Mobile
  • Dayna Franze, Solutions Consultant, Scatterling
  • Vince Grove, VP Marketing, AiRISTA Flow
  • Clark Hadden, Sales Development, Vocera
  • Brian Kinne, Vice President PinPoint, RF Technologies
  • Melinda Kinney, Global Hospitality Manager, BluIP
  • Michael Marks, SVP Business Development, ROAR for Good
  • David Simpson, VP Product Development, Enseo
  • Riise Walker, Global Communications Manager, ASSA ABLOY Global Solutions

Your Challenge

  • There are growing pressures from legislation and unions to ensure the safety of lone workers in hospitality.
  • Your property or brand is now tasked with ensuring compliance by providing those lone workers with a safety device that can be pushed in emergency situations.
  • Failure to implement employee safety devices could lead to fines, a tarnished brand, and high employee turnover.
  • ESD selection needs to take place in conjunction with several departments and stakeholders to ensure the right vendor is chosen to meet the various needs and capabilities.

Our Advice

Critical Insight

  • Choosing not to implement ESDs puts your organization at various forms of risk, including financial, legal, and reputational.
  • Leverage the knowledge of those from various departments to ensure the impact of ESD implementation is considered by all perspectives. ESDs require several departments to operate and function effectively, and therefore each of those departments should have a voice in the selection process.
  • Use the technology already deployed on your property to lower the costs associated with ESD implementation.

Impact and Result

  • ESDs empower employees to feel safer during emergency situations and increase the efficiency with which those employees can be located in times of duress.
  • Properties that already have an IoT platform or are considering implementing one will have the advantage of already establishing the right network components associated with ESDs.
  • Make an informed choice on which vendor will meet the needs of every stakeholder involved in the selection process.

Research & Tools

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should select an ESD vendor for your hotel property before it is too late. Protect your employees, guests, and brand by choosing a reliable ESD vendor.

1. Prepare for employee safety

Gather the information that your organization will leverage to select the right ESD vendor for your property. Track capabilities, strengths, requirements, and goals to inform which ESD you should select.

2. Select the right vendor for your ESDs

Strategically select the right vendor for your property’s ESDs by reviewing the vendors and the product features each has to offer.

Guided Implementations

This guided implementation is an eight call advisory process.

Guided Implementation #1 - ESD preparation

Call #1 - Scope requirements, objectives, and your specific challenges.
Call #2 - Create your ESD working group.
Call #3 - Determine property requirements to be compliant and generate your property’s ESD SWOT.
Call #4 - Identify your property’s current ESD IT readiness.
Call #5 - Conduct business requirements gathering.

Guided Implementation #2 - Vendor selection

Call #1 - Review Vendor Landscape and shortlist vendors.
Call #2 - Develop an RFP to send to shortlisted vendors.
Call #3 - Evaluate vendors’ RFPs and demos to select a vendor.

Onsite Workshop

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Book Your Workshop

Onsite workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost onsite delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.

Module 1: Preparing for ESDs

The Purpose

  • Create and gather the members of your ESD stakeholder team to meet and document legal requirements.

Key Benefits Achieved

  • Formalized working group with representatives from each department involved in the ESD project.
  • Documented list of the current and anticipated legal requirements your property will need to comply with.

Activities

Outputs

1.1

Bring together your ESD stakeholder team.

  • Formalized ESD stakeholder team
1.2

Speaking with each team members, understand their perspective and role in preparing the property and selecting ESD vendor.

1.3

Understand the legal requirements of your property to implement ESDs.

1.4

Identify what legal requirements your property is obligated to comply with.

  • Legal requirements documented

Module 2: Identifying Capabilities and Opportunities

The Purpose

  • Identify what your property’s current capabilities and limitations are when it comes to IT and other processes or procedures that exist within your hotel.

Key Benefits Achieved

  • A clear understanding of what IT changes or upgrades your property would need to make in order to support ESDs.
  • A holistic SWOT analysis that considers the various strengths, weaknesses, opportunities, and threats of all departments involved.

Activities

Outputs

2.1

Conduct a holistic ESD SWOT analysis.

  • Holistic SWOT analysis
2.2

Assess IT’s readiness and capabilities to support ESDs.

  • IT readiness assessment

Module 3: Business Requirements

The Purpose

  • Identify and document the business requirements that will inform project decisions and satisfy stakeholder needs.

Key Benefits Achieved

  • Reduction in project time.
  • Increased business and IT relationship as the project works to satisfy the needs of both IT and other stakeholders.
  • More importantly, the applications delivered by IT will meet all of the must-have and at least some of the nice-to-have requirements, allowing end users to successfully execute their day-to-day responsibilities.

Activities

Outputs

3.1

Conduct business requirements gathering.

  • Documented business requirements

Module 4: Vendor Evaluation and RFP Creation

The Purpose

  • Review, understand, and consider potential vendors for your property’s ESDs.

Key Benefits Achieved

  • Systematic review of the vendors that operate in this space.
  • A shortlist of vendors your hotel is considering for its ESDs.
  • A customized RFP that will be sent to shortlisted ESD vendors.

Activities

Outputs

4.1

Review the ESD Vendor Landscape.

4.2

Generate a vendor shortlist.

  • ESD vendor shortlist
4.3

Customize an RFP to send to shortlisted vendors.

  • Customized ESD vendor RFP
4.4

Prepare to evaluate vendors’ demonstrations and returned RFPs.

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