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Vendor Landscape: Mid-Market Project Portfolio Management

Collaboration meets project portfolio management.

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You are currently over the vendor limit, please adjust your weightings to equal exactly 100%.


You are currently over the product limit, please adjust your weightings to equal exactly 100%.

What matters more, the vendor score or the product score? As you weigh the importance, we will generate the vendor shortlist to match your needs.

View Vendor Shortlist

What is a shortlist?

A shortlist is a personalized list of vendors based on the criteria you define. Your shortlist offers more information about vendor's strengths, weaknesses, price-points, etc, and ranks them according to your needs.

Access this Vendor Shortlist by logging in with your Info-Tech Research Group membership or unlocking this content.


What is a Value Score?

The Value Score indexes each vendor’s product offering and business strength relative to their price point. It does not indicate vendor ranking.

Vendors that score high offer more bang for the buck (e.g. features, usability, stability, etc.) than the average vendor, while the inverse is true for those that score lower.

Price-conscious enterprises may wish to give the Value Score more consideration than those who are more focused on specific vendor/product attributes.

View Storyboard

Solution Set Storyboard Thumbnail

Your Challenge

  • Business simply doesn’t happen in a perfect, orderly, predictable way. Organizations need the right tools to manage the uncertainty.
  • Accurate tracking of projects and resource management can be an issue for organizations as time-sheet data is often inaccurate or unreported.
  • A robust system that is capable of managing reactive work and the impact that these "interruptions" have on the project timeline is needed.

  • Note: Effective January 22, 2015, AtTask has changed its name to Workfront.

Our Advice

Critical Insight

  • End-user adoption means having up-to-date information in terms of progress and is crucial for PPM success. PPM solutions are adding features to increase adoption rates, including social UIs and integration with email.
  • Don’t expect the adoption of time logging unless it solves a problem or adds value for an employee directly. The best mid-market PPM solutions empower people with the means to collaborate and manage their own work more autonomously.
  • Good PPM solutions are able to align to existing organizational processes and cultures. The ability to support the Agile method is a way in which PPM solutions are moving in this direction.

Impact and Result

  • Understand today’s mid-market PPM space, where it’s going, and what the leading vendors are doing.
  • Evaluate and select the solution best suited to your organization’s unique project portfolio management needs.

Research & Tools

1. Understand the mid-market PPM solution market and options

Make an informed decision about mid-market PPM solutions.

2. Create a shortlist of mid-market PPM vendors

Streamline the vendor evaluation and selection process.

3. Create an RFP document

Determine three-year TCO for shortlisted PPM solutions.

4. Engage PPM vendors for a product demonstration

Select the best PPM solution for your requirements.

Guided Implementations

This guided implementation is a three call advisory process.

Call #1 - Shortlist assistance and requirements

Get off to a productive start: Discuss the market space and how vendors are evaluated. Decide on which deployment option suits you best and narrow down the options based on customized requirements.

Call #2 - RFP and budget review

Interpret and act on RFP results: Review vendor RFPs and ensure the solution will meet your needs. Discuss average pricing of solutions and what can fit into your budget.

Call #3 - Negotiation and contract review

Purchase optimization: Review contracts and discuss best practices in negotiation tactics to get the best price for your solution.