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- Regulatory requirements for some industries demand that emails concerning regulatory-related processes be retained for a specified period.
- All industries are required to surrender email records at any time a judicial discovery order is issued.
- Organizations that fail to respond to eDiscovery requests or meet compliance regulations within the allotted time, lose valuable IT time, and also face legal repercussions.
- Email archiving is driven by two primary goals: compliance requirements and email platform performance requirements. Organizations that implement email archiving report high success in both areas.
- Without judicial discovery orders or backup requests, organizations should look at cheaper alternatives, such as journaling or backup and purge policies.
- Implementation matters. Look to the executive leadership or external legal counsel when developing policies for compliance initiatives, and ensure you are familiar with the forensic discovery process. Educating end-users is often the most important part of the email archiving process as users don’t like having their documents deleted.
Impact and Result
- Determine a strategy for selecting and implementing an email archiving platform.
- Understand what’s new in the email archiving market.
- Use Info-Tech’s Vendor Landscape to compare the major email archiving platforms available and prepare a vendor shortlist to help you save time and money in the selection process.
- Determine which products are most appropriate for your organization’s particular use cases and scenarios, and understand the key steps to a successful implementation.
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