Vendor Landscape Plus: Email Archiving

Keep what you have to keep, and find what you need.


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What matters more, the vendor score or the product score? As you weigh the importance, we will generate the vendor shortlist to match your needs.

View Vendor Shortlist

What is a shortlist?

A shortlist is a personalized list of vendors based on the criteria you define. Your shortlist offers more information about vendor's strengths, weaknesses, price-points, etc, and ranks them according to your needs.


Access this Vendor Shortlist by logging in with your Info-Tech Research Group membership or unlocking this content.

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What is a Value Score?

The Value Score indexes each vendor’s product offering and business strength relative to their price point. It does not indicate vendor ranking.

Vendors that score high offer more bang for the buck (e.g. features, usability, stability, etc.) than the average vendor, while the inverse is true for those that score lower.

Price-conscious enterprises may wish to give the Value Score more consideration than those who are more focused on specific vendor/product attributes.


Your Challenge

  • Regulatory requirements for some industries demand that emails concerning regulatory-related processes be retained for a specified period.
  • All industries are required to surrender email records at any time a judicial discovery order is issued.
  • Organizations that fail to respond to eDiscovery requests or meet compliance regulations within the allotted time, lose valuable IT time, and also face legal repercussions.

Our Advice

Critical Insight

  • Email archiving is driven by two primary goals: compliance requirements and email platform performance requirements. Organizations that implement email archiving report high success in both areas.
  • Without judicial discovery orders or backup requests, organizations should look at cheaper alternatives, such as journaling or backup and purge policies.
  • Implementation matters. Look to the executive leadership or external legal counsel when developing policies for compliance initiatives, and ensure you are familiar with the forensic discovery process. Educating end-users is often the most important part of the email archiving process as users don’t like having their documents deleted.

Impact and Result

  • Determine a strategy for selecting and implementing an email archiving platform.
  • Understand what’s new in the email archiving market.
  • Use Info-Tech’s Vendor Landscape to compare the major email archiving platforms available and prepare a vendor shortlist to help you save time and money in the selection process.
  • Determine which products are most appropriate for your organization’s particular use cases and scenarios, and understand the key steps to a successful implementation.

Contributors

  • Affiliated Managers Group, Inc.
  • Bosch Security Systems, Inc.
  • Bruyère Continuing Care
  • Circle Solutions Inc.
  • Clifford Chance US LLP
  • Columbia Basin Trust
  • Epson Europe
  • Kennerley-Spratling, Inc.
  • Mitsubishi Chemical
  • Outcome Sciences
  • Parity Research
  • Powerstream, Inc.
  • Sucampo Pharmaceuticals, Inc.
  • SumTotal Systems, Inc.
  • UK Wealth Management Ltd.
  • Wawanesa Mutual Insurance Company

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See how all the steps you need to take come together, with tools and advice to help with each task on your list.

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Get to Action

  1. Plan the selection process for email archiving

    Ensure that email archiving is the right solution and a smooth selection project execution.

  2. Compare available email archiving solutions and narrow the product selection

    Understand the dynamic vendor landscape for email archiving and arrive at a shortlist.

  3. Select an email archiving solution.

    Finalize an email archiving product and deployment option based on its ability to satisfy operational storage and business records retention requirements.

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Our analyst calls are focused on helping our members use the research we produce, and our experts will guide you to successful project completion.

  • Book an Analyst Call on this topic. You can start as early as tomorrow morning. Our analysts will explain the process in your first call.
  • Get advice from a subject matter expert. Each call will focus on explaining the material and helping you to plan your project, interpret and analyze the results of each project step, and setting the direction for your next project step.

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