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Get the Most Out of Your HRMS

In today’s connected world, continuous optimization of enterprise applications to realize your digital strategy is key.

  • In today’s connected world continuous optimization of enterprise applications is key to realizing your digital strategy.
  • Enterprise applications, including HRMS, often involve large capital outlay, unquantified benefits, and high risk of failure.
  • HRMS portfolios enable a wide array of capabilities and often affect every employee within an organization.
  • Application optimization is essential to stay competitive and productive in today’s digital environment.

Our Advice

Critical Insight

  • A properly optimized HRMS ecosystem will reduce costs, increase productivity, and lead to higher user satisfaction.

Impact and Result

  • Build an ongoing optimization team to conduct application improvements.
  • Assess your HRMS applications and the environment in which they exist.Take a business-first strategy to prioritize optimization efforts.
  • Validate HRMS capabilities, user satisfaction, issues around data, vendor management, and costs to build out an optimization strategy.
  • Pull this all together to develop a prioritized optimization roadmap.

Get the Most Out of Your HRMS Research & Tools

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should optimize your HRMS, review Info-Tech’s methodology, and understand the four ways we can support you in completing this project.

1. Map current-state capabilities

Map your stakeholders and build the optimization team, build your HRMS strategy model, inventory applications, and define business capabilities.

2. Assess your current state

Conduct a gap analysis, assess user satisfaction, and review vendor satisfaction.

3. Build your optimization roadmap

Identify key optimization points, prioritize initiatives, and build your roadmap.

Workshop: Get the Most Out of Your HRMS

Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.

Module 1: Define Your HRMS Application Vision

The Purpose

  • Get the most out of your HRMS.

Key Benefits Achieved

  • Develop an ongoing HRMS optimization team.
  • Realign HRMS and business goals.
  • Complete a thorough examination of capabilities and processes.
  • Manage your vendors and data.
  • Prioritize optimization efforts and develop a concrete roadmap.




Determine your HRMS optimization team.

  • HRMS optimization team

Align organizational goals.

  • HRMS business model
  • HRMS optimization goals

Inventory applications and interactions.

  • HRMS system inventory and data flow

Define business capabilities.

  • HRMS process list

Explore HRMS-related costs.

  • HRMS and related costs

Module 2: Map Current-State Capabilities

The Purpose

  • Map current-state capabilities.

Key Benefits Achieved

  • Complete an HRMS process gap analysis to understand where the HRMS is underperforming.
  • Review the HRMS application portfolio assessment to understand user satisfaction and data concerns.
  • Undertake a software review survey to understand your satisfaction with the vendor and product.




Conduct gap analysis for HRMS processes.

  • HRMS process gap analysis

Perform an application portfolio assessment.

  • HRMS application portfolio assessment

Review vendor satisfaction.

  • HRMS software reviews survey

Module 3: Assess HRMS

The Purpose

  • Assess HRMS.

Key Benefits Achieved

  • Learn which processes you need to focus on.
  • Uncover underlying user satisfaction issues to address these areas.
  • Understand where data issues are occurring so that you can mitigate them.
  • Investigate your relationship with the vendor and product, including that relative to others.
  • Identify any areas for cost optimization (optional).




Explore process gaps.

  • HRMS process optimization opportunities

Analyze user satisfaction.


Analyze data quality.


Understand product satisfaction and vendor management.

  • HRMS vendor optimization opportunities

Look for HRMS cost optimization opportunities (optional).

  • HRMS cost optimization

Module 4: Build the Optimization Roadmap

The Purpose

  • Build the optimization roadmap.

Key Benefits Achieved

  • Understanding where you need to improve is the first step. Now understand where to focus your optimization efforts.




Identify key optimization areas.

  • HRMS optimization roadmap

Build your HRMS optimization roadmap and next steps.

In today’s connected world, continuous optimization of enterprise applications to realize your digital strategy is key.

About Info-Tech

Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.

We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.

What Is a Blueprint?

A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.

Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.

Need Extra Help?
Speak With An Analyst

Get the help you need in this 3-phase advisory process. You'll receive 7 touchpoints with our researchers, all included in your membership.

Guided Implementation 1: Map current-state capabilities
  • Call 1: Scope requirements, objectives, and your specific challenges.
  • Call 2: Build the HRMS team and align organizational goals.
  • Call 3: Map the current state, inventory HRMS processes, and explore HRMS-related costs.

Guided Implementation 2: Assess your current state
  • Call 1: Conduct gap analysis for HRM processes and prepare application portfolio assessment
  • Call 2: Understand product satisfaction and vendor management and look for HRMS cost optimization opportunities (optional).
  • Call 3: Review application portfolio assessment results.

Guided Implementation 3: Build your optimization roadmap
  • Call 1: Identify key optimization areas and build out optimization roadmap and next steps.


Lisa Highfield

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