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Define the Right Kind of PMO for IT and Your Organization

Focus on your organization’s needs to get value from your PMO.

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13 anonymous contributors

  • Problems with PMOs often start with a lack of clear definition of what the PMO is actually about and what the organization does.
  • Few organizations provide the minimum required services and are not using their PMOs effectively.
  • People often take for granted that their PMO should be a project management office, when in fact project management discipline isn't what's causing their projects to suffer.

Our Advice

Critical Insight

  • A successful PMO not only understands who its customers are but also knows how to meet their needs.
  • Organizations tend to spend as little as possible on services as a natural process. You need to, at the very least, fulfil the minimum requirements of your organization.
  • Failing to fulfil the minimum requirements of your organization but prescribing maximum processes will result in a PMO that doesn’t meet your needs.

Impact and Result

  • Get some situational awareness. Figure out what your current state is, including the functions that are being provided. Use this blueprint as a reference to understand what your organization needs from a PMO.
  • Once you have established need, properly set up your PMO with:
    • A clear vision
    • An articulated reasoning for establishing it
    • An understanding of its goals and which challenges it sets to address
  • Define a PMO with functions that work for you based on the needs of your organization and the gaps in services. A “fit-for-purpose” PMO is the right kind of PMO for your organization.

Research & Tools

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should define your project management office, review Info-Tech’s methodology, and understand the ways we can support you in completing this project.

1. Get specific about your PMO

Understand your options and determine the key functions/services that your PMO should provide.

Guided Implementations

This guided implementation is a three call advisory process.

Call #1 - Get a common understanding of your PMO options.
Call #2 - Use Info-Tech’s tool to figure out where you are.
Call #3 - Engage leadership.

Member Testimonials

Unlock Sample Research

After each Info-Tech experience, we ask our members to quantify the real time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this Blueprint, and what our clients have to say.




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Grand Valley State University

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Motor Oil Hellas Corinth Refineries S.A.

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Northwinds Technology Solutions

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Social Security Administration

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City of Burbank

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