- GIS technology is not used effectively, with only 34% of tribes using a centralized GIS service to the benefit of all tribal departments.
- The tribe's GIS knowledge resides with the GIS manager. If that person leaves, the workflows that support GIS are at risk of foundering.
Our Advice
Critical Insight
- Quickly establish the value of tribal GIS. A successful tribal GIS program must convince both department heads and tribal leadership of its value. Department heads want efficiencies in their workflows and tribal leadership want stability for their long-term initiatives. Such a program can take two to three years to build, but using Info-Tech’s methodology you will establish the value of the GIS program at the planning stage.
Impact and Result
- Use Info-Tech's maturity model tool to develop a roadmap to centralizing the GIS department.
- Clearly demonstrate how the IT department can support the GIS unit with an understanding of their specific needs.
- Calculate the potential ROI for a capable GIS office under the IT department.
- Use the calculated benefits of a well-designed GIS program to prepare for funding and future stability.
Workshop: Build Effective Land Management Through GIS
Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.
Module 1: Assess and Define the Target Maturity
The Purpose
- Identify and align with key internal stakeholders.
- Review the maturity levels for the current state.
- Review the target state criteria and goals.
Key Benefits Achieved
- Clear understanding of the current state of GIS.
- Clear understanding of the criteria and processes to reach the proposed target state
Activities
Outputs
Perform the GIS maturity assessment
- Assessed current state of the GIS
Facilitate a discussion and create consensus among the GIS and IT staff on where the organization should start
- Consensus on the target state objective
Document your current and target states in the project proposal
- Record of the current and target state assessment and decision
Module 2: Consider the Strategic Purpose
The Purpose
- Review your current and target states and discuss possible goals for your land management project.
- Discuss the values and activities of the tribe and align them with the goals of the GIS program.
Key Benefits Achieved
- Alignment of the GIS program with the tribe's values.
- Alignment of the GIS program’s goals with the tribal activities.
Activities
Outputs
Draft the mission and goals for your GIS program
- Clear mission and goals for the GIS project
Document the mission statement in the project proposal
- Documented purpose of the project
Module 3: Perform Benefits Analysis
The Purpose
- Brainstorm the various benefits of GIS to the tribe.
- Estimate the costs to reach your desired target state.
Key Benefits Achieved
- Estimated benefits and costs of implementing the GIS.
Activities
Outputs
Analyze the preliminary GIS project financials
- Preliminary estimates of cost and benefits of implementing the GIS program
Document the financials in the project proposal
- Documented financial considerations
Module 4: Present a Project Proposal
The Purpose
- Review the components of the project proposal with focus on the executive summary.
- Discuss the risks associated with the project.
- Discuss the strategy for presenting the project proposal.
Key Benefits Achieved
- A well-considered project proposal.
- Support from leadership to continue with requirements gathering.
Activities
Outputs
Complete the project proposal
- Completed project proposal
Present your project proposal to leadership and gain support for a tribe-wide requirements gathering
- Presentation to leadership
Module 5: Conduct Requirements Gathering
The Purpose
- Review the objective of an information product.
- Discuss the procedure of the requirements gathering.
Key Benefits Achieved
- Clear assessment of the tribe's needs for GIS.
Activities
Outputs
Organize and rehearse the requirements gathering
- Confidence in conducting the requirements gathering
Schedule the attendance of the relevant departments
- Preparation for the requirements gathering
Conduct the tribe-wide requirements gathering
- Knowledge of what the tribe needs from GIS
Module 6: Describe the Information Products
The Purpose
- Review the components of the Information Product Profile (IPP).
- Discuss what the IPP can and cannot provide.
Key Benefits Achieved
- A clear m
ethod for designing the GIS use cases.
Activities
Outputs
Contact each person requesting an information product
- Ownership of each information product
Complete the summary and description sections of the IPP with each requesting individual
- A clear description of each information product
Module 7: Consider the Data Requirements
The Purpose
- Review the distinction between spatial and non-spatial data.
- Discuss the plan of sourcing the required data.
Key Benefits Achieved
- Defined data requirements for the GIS program.
Activities
Outputs
Complete the data requirements section of the IPPs
- Defined data requirements
Estimate the costs of obtaining the data
- Defined data costs
Enter the details on the data sets into the Requirements Inventory
- List of data requirements
Module 8: Determine System Requirements
The Purpose
- Review the scope of the blueprint on system requirements.
- Discuss the processing requirements of the GIS.
- Discuss the Requirements Inventory.
Key Benefits Achieved
- Defined system requirements.
Activities
Outputs
Complete the system requirements section of the IPPs
- Defined system requirements by information product
Conduct a system requirements gathering
- Defined system requirements for the program
Module 9: Calculate an ROI
The Purpose
- Review the costs and benefits of each information product.
- Prioritize the information products according to cost, benefits, and strategic alignment.
Key Benefits Achieved
- Finalized project documented in a project proposal.
Activities
Outputs
Update the ROI Calculator
- Updated ROI for the program
Prepare the project proposal for funding
- Project proposal ready for funding