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Build Effective Land Management Through GIS

Establish whether your tribe should implement or expand a geographic information system for the widest benefit across all tribal departments.

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Contributors

  • Tim Krohn, Land Information Manager, Fond du Lac Reservation
  • Evaristo Cruz, Assistant Director, Community Development, Ysleta del Sur Pueblo
  • Levi Keesecker, Ph.D., Principal Environmental Scientist, E Squared Environmental Consulting
  • Beckie Howell, GIS Director, Agua Caliente Band of Cahuilla Indians
  • Joseph Robertson, PhD, CEO/Chief Data Scientist, Mato Ohitika Analytics LLC
  • Anne Taylor, Federal Account Manager, Esri
  • Volker Mell, GIS Analyst, The James Hutton Institute
  • Garet Couch, GISP, President Board of Directors National Tribal Geographic Information Support Center
  • Letisha Couch, GISP, Coordinator, National Tribal Geographic Information Support Center
  • Shelly Knight, GISP, GIS Manager, Pechanga Indian Reservation

Your Challenge

  • GIS technology is not used effectively, with only 34% of tribes using a centralized GIS service to the benefit of all tribal departments.
  • The tribe's GIS knowledge resides with the GIS manager. If that person leaves, the workflows that support GIS are at risk of foundering.

Our Advice

Critical Insight

  • Quickly establish the value of tribal GIS. A successful tribal GIS program must convince both department heads and tribal leadership of its value. Department heads want efficiencies in their workflows and tribal leadership want stability for their long-term initiatives. Such a program can take two to three years to build, but using Info-Tech’s methodology you will establish the value of the GIS program at the planning stage.

Impact and Result

  • Use Info-Tech's maturity model tool to develop a roadmap to centralizing the GIS department.
  • Clearly demonstrate how the IT department can support the GIS unit with an understanding of their specific needs.
  • Calculate the potential ROI for a capable GIS office under the IT department.
  • Use the calculated benefits of a well-designed GIS program to prepare for funding and future stability.

Research & Tools

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should expand or implement a geographic information system (GIS) for land management, review Info-Tech’s methodology, and understand how we can support you in completing this project.

1. Get initial planning support

Assess the current and target-level maturity of your GIS and prepare a project proposal for leadership.

2. Define and state requirements

Use requirements gathering to inform the GIS design and calculate a detailed ROI for future funding opportunities.

Guided Implementations

This guided implementation is a seven call advisory process.

Guided Implementation #1 - Get initial planning support

Call #1 - Define the current and target state.
Call #2 - Document your mission and goals.
Call #3 - Perform a benefits analysis and complete the project proposal.

Guided Implementation #2 - Define and state requirements

Call #1 - Prepare for a requirements gathering.
Call #2 - Gather information on the information products.
Call #3 - Determine the data and system requirements.
Call #4 - Calculate an ROI and prepare the business case.

Onsite Workshop

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Book Your Workshop

Onsite workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost onsite delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.

Module 1: Assess and Define the Target Maturity

The Purpose

  • Identify and align with key internal stakeholders.
  • Review the maturity levels for the current state.
  • Review the target state criteria and goals.

Key Benefits Achieved

  • Clear understanding of the current state of GIS.
  • Clear understanding of the criteria and processes to reach the proposed target state

Activities

Outputs

1.1

Perform the GIS maturity assessment

  • Assessed current state of the GIS
1.2

Facilitate a discussion and create consensus among the GIS and IT staff on where the organization should start

  • Consensus on the target state objective
1.3

Document your current and target states in the project proposal

  • Record of the current and target state assessment and decision

Module 2: Consider the Strategic Purpose

The Purpose

  • Review your current and target states and discuss possible goals for your land management project.
  • Discuss the values and activities of the tribe and align them with the goals of the GIS program.

Key Benefits Achieved

  • Alignment of the GIS program with the tribe's values.
  • Alignment of the GIS program’s goals with the tribal activities.

Activities

Outputs

2.1

Draft the mission and goals for your GIS program

  • Clear mission and goals for the GIS project
2.2

Document the mission statement in the project proposal

  • Documented purpose of the project

Module 3: Perform Benefits Analysis

The Purpose

  • Brainstorm the various benefits of GIS to the tribe.
  • Estimate the costs to reach your desired target state.

Key Benefits Achieved

  • Estimated benefits and costs of implementing the GIS.

Activities

Outputs

3.1

Analyze the preliminary GIS project financials

  • Preliminary estimates of cost and benefits of implementing the GIS program
3.2

Document the financials in the project proposal

  • Documented financial considerations

Module 4: Present a Project Proposal

The Purpose

  • Review the components of the project proposal with focus on the executive summary.
  • Discuss the risks associated with the project.
  • Discuss the strategy for presenting the project proposal.

Key Benefits Achieved

  • A well-considered project proposal.
  • Support from leadership to continue with requirements gathering.

Activities

Outputs

4.1

Complete the project proposal

  • Completed project proposal
4.2

Present your project proposal to leadership and gain support for a tribe-wide requirements gathering

  • Presentation to leadership

Module 5: Conduct Requirements Gathering

The Purpose

  • Review the objective of an information product.
  • Discuss the procedure of the requirements gathering.

Key Benefits Achieved

  • Clear assessment of the tribe's needs for GIS.

Activities

Outputs

5.1

Organize and rehearse the requirements gathering

  • Confidence in conducting the requirements gathering
5.2

Schedule the attendance of the relevant departments

  • Preparation for the requirements gathering
5.3

Conduct the tribe-wide requirements gathering

  • Knowledge of what the tribe needs from GIS

Module 6: Describe the Information Products

The Purpose

  • Review the components of the Information Product Profile (IPP).
  • Discuss what the IPP can and cannot provide.

Key Benefits Achieved

  • A clear method for designing the GIS use cases.

Activities

Outputs

6.1

Contact each person requesting an information product

  • Ownership of each information product
6.2

Complete the summary and description sections of the IPP with each requesting individual

  • A clear description of each information product

Module 7: Consider the Data Requirements

The Purpose

  • Review the distinction between spatial and non-spatial data.
  • Discuss the plan of sourcing the required data.

Key Benefits Achieved

  • Defined data requirements for the GIS program.

Activities

Outputs

7.1

Complete the data requirements section of the IPPs

  • Defined data requirements
7.2

Estimate the costs of obtaining the data

  • Defined data costs
7.3

Enter the details on the data sets into the Requirements Inventory

  • List of data requirements

Module 8: Determine System Requirements

The Purpose

  • Review the scope of the blueprint on system requirements.
  • Discuss the processing requirements of the GIS.
  • Discuss the Requirements Inventory.

Key Benefits Achieved

  • Defined system requirements.

Activities

Outputs

8.1

Complete the system requirements section of the IPPs

  • Defined system requirements by information product
8.2

Conduct a system requirements gathering

  • Defined system requirements for the program

Module 9: Calculate an ROI

The Purpose

  • Review the costs and benefits of each information product.
  • Prioritize the information products according to cost, benefits, and strategic alignment.

Key Benefits Achieved

  • Finalized project documented in a project proposal.

Activities

Outputs

9.1

Update the ROI Calculator

  • Updated ROI for the program
9.2

Prepare the project proposal for funding

  • Project proposal ready for funding

Search Code: 86628
Published: September 12, 2018
Last Revised: September 12, 2018