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Develop a SharePoint Governance Strategy

Bring a Sheriff to the SharePoint Wild West

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Your Challenge

  • Regardless of version deployed, enterprises are finding out the hard way that SharePoint won’t govern itself.
  • SharePoint’s explosive popularity has often meant that planning has taken a backseat to deployment, and many enterprises find themselves in a Wild West environment.
  • Without sufficient planning, SharePoint is often used recklessly if at all. 

Our Advice

Critical Insight
  • SharePoint will become a mission critical application, with or without you. If you’re not prepared, disaster is only a matter of time.
  • Governing SharePoint is not just throwing a team together or rehashing old policies. Design and configuration of SharePoint is a key responsibility for modern IT Business Analysts.
  • Develop a strategy around architecture, security, maintenance, storage planning, development, and policies; the sooner the better. Ideally this should be well before deployment, but can still be done years later if necessary.
  • Don’t let additional governance needs deter you from using SharePoint 2010; with more requirements comes more included governance functionality.
Impact and Result
  • Proper SharePoint governance is a mandatory activity if you want SharePoint to be and stay functional.
  • On completion of the work outlined in this solution set, you will have the tools to begin developing and implementing a SharePoint governance strategy appropriate to your enterprise.

Get to Action

  1. Understand the value of SharePoint governance and options available

    Develop a data integration strategy.

  2. Develop a SharePoint governance strategy

    Bring order to a chaotic SharePoint environment.

  3. Assess your governance maturity

    Determine which Governance activities to undertake.

  4. Create a SharePoint governance plan

    Establish a framework and responsibilities for governance activities.

  5. Design a SharePoint information architecture

    Create an optimal structure for SharePoint content.

  6. Determine user permissions

    Establish document security parameters.

  7. Audit SharePoint governance annually

    Ensure your governance strategy fits with actual use cases.

Related Solution Sets

Vendor Landscape Plus: Collaboration Platforms

Stop! Collaborate and listen…to the changing market space and the needs of end users.

Manage a SharePoint Customization & Development Team

What you need to know to optimize SharePoint functionality & usability.

Tags

Governance, control, collaboration, forms, information management, Development, SharePoint, content management, WSS, records management, ECM, MOSS, portal, file system, intranet, extranet, SharePoint 2007, Information Architecture, govern, SharePoint 2010, SharePoint 2003, social tools, content database, user access management, governing, governance plan, process automation, web parts

Related Content

  1. SharePoint Governance Maturity Assessment
  2. SharePoint Governance Plan Template
  3. SharePoint Information Architecture Template
  4. SharePoint User Access Management List
  5. SharePoint Annual Audit Template

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See how all the steps you need to take come together, with tools and advice to help with each task on your list.

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Bring a Sheriff to the SharePoint Wild West

Companies Who Helped

  • 9 organizations contributed information to assist with the development of this solution set. Due to the sensitivity of the information, all contributors requested confidentiality.

Solution Road Map

Other Solution Sets in Content & Document Management
1. Develop an Enterprise Content Management Strategy
ECM success isn't about technology; it's about the business problem.
2. Vendor Landscape: Enterprise Content Management for Process Workers
Stick to the process; identify key vendors for automating mission critical workflows.
3. Vendor Landscape: Content Management for Knowledge Workers
Take the “E” out of ECM. Focus on Knowledge Worker Content Management.
4. Evaluate SharePoint for Enterprise Content Management
SharePoint for ECM: free like puppies
5. Develop a SharePoint Governance Strategy
Bring a Sheriff to the SharePoint Wild West
6. Vendor Landscape Plus: Web Content Management
There's a constellation of choices - avoid the black holes.
7. Extend SharePoint to Overcome Key Challenges
Third-party products for administration, content management, mobile, and social address common use-case challenges.
8. Find Information in the Enterprise
There's no ROI until users invest their time.
View the full Solution Road Map