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Use SharePoint for Enterprise Content Management

Findability, taxonomies, and records management: It’s more expensive than you think.

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Ecm-storyboard
Download the Storyboard Overview

Your Challenge

  • Many enterprises have access to SharePoint Foundation, but it’s not a full ECM solution.
  • SharePoint can do anything, but not easily or well.
  • ECM requires process discipline and robust technical infrastructure. Neither of these is cheap, despite SharePoint’s reputation as a “cheap and cheery” solution.

Our Advice

Critical Insight
  • SharePoint is an incomplete solution; it does some things very well but still lacks functionality for particular business uses.
  • Extending SharePoint with third-party tools is an important component of SharePoint project success.
  • End-user adoption is the critical component of SharePoint deployments. Without end-user interest, there is no ROI.
  • Friends don’t let friends use SharePoint Foundation for ECM; it’s free the way puppies are free.
Impact and Result
  • The storyboard gives examples of the ways in which SharePoint can be successfully deployed for ECM, and reasons why it can’t.
  • It also provides details about the various cost items that IT administrators must consider and the challenges those administrators will face.
  • The SharePoint deployment plan tool creates a customized deployment plan that highlights those areas that are most critical for a particular enterprise, helping IT leaders avoid common pitfalls.
  • The SharePoint 2010 readiness assessment tool gives IT leaders guidance on whether or not they need to adopt SharePoint 2010. 

Get to Action

  1. Anticipate the challenges that I will face during my SharePoint ECM implementation

    A fuller understanding of the strategy and cost of adapting SharePoint to ECM use.

  2. Determine if the enterprise is ready for SharePoint 2010

    A comprehensive view of my enterprise’s readiness for adopting SharePoint 2010.

  3. Hire the right skills

    The right hire for SharePoint design.

  4. Create a SharePoint deployment plan

    A plan for deploying SharePoint across my whole enterprise.

  5. Put a process in place for creating metadata

    Control of the content metadata to ensure usability.

  6. Record metadata for describing documents

    A library of metadata for enterprise use.

  7. Document retention periods for records

    A document lifecycle for my records in SharePoint 2010.

Related Solution Sets

Reintroduce the Information Lifecycle to the Content Management Strategy

Content is exploding; ensure it is a firework and not a powder keg.

Develop a SharePoint Governance Strategy

Bring a Sheriff to the SharePoint Wild West

Extend SharePoint to Overcome Key Challenges

Third-party products for administration, content management, mobile, and social address common use-case challenges.

Implement a Collaboration Platform

Implementation doesn't end with platform deployment: build ongoing collaboration solutions.

Build an Enterprise Collaboration Strategy

Hierarchies are obsolete – don’t let employees fend for themselves!

Tags

document management, Electronic Document Management System, SharePoint, CMS, WCM, Web content management, WSS, records, records management, MOSS, Share Point, MOSS 2007, ERM, EDM, SharePoint 2007, electronic document management, SharePoint 2010, training, security, Monitoring, AIIM, business case, enterprise content management, ECM, file plan, protege, retention schedule, managed metadata, taxonomy warehouse, information lifecycle, fast search, microsoft search, synaptica, mondeca, wand, findability, iso15489

Related Content


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Findability, taxonomies, and records management: It’s more expensive than you think.

Companies Who Helped

  • Horizon Pipeline
  • Ceda group
  • Coller Capital
  • Epson E.U.
  • Weston Solutions
  • Chamco

Solution Road Map

Other Solution Sets in Content & Document Management

  1. Reintroduce the Information Lifecycle to the Content Management Strategy
    Content is exploding; ensure it is a firework and not a powder keg.
  2. Vendor Landscape: Enterprise Content Management for Process Workers
    Bring the processes to workers - wherever they are.
  3. Vendor Landscape: Enterprise Content Management for Knowledge Workers
    Choose the tools that enable appropriate content movement for your organization.
  4. Use SharePoint for Enterprise Content Management
    Findability, taxonomies, and records management: It’s more expensive than you think.
  5. Develop a SharePoint Governance Strategy
    Bring a Sheriff to the SharePoint Wild West
  6. Extend SharePoint to Overcome Key Challenges
    Third-party products for administration, content management, mobile, and social address common use-case challenges.
  7. Develop a Web Content Management Strategy
    Balance the needs of marketing and IT. Just don’t overbuy!
  8. Vendor Landscape: Web Content Management
    Give marketing the tools it needs but keep the control in IT.
  9. Vendor Landscape: Web Experience Management
    Give users experience… and then take their money.
  10. Find Information in the Enterprise
    Being able to do so, and do it well, is critical to the success of your business.
View the full Solution Road Map